norwegian partners and project promoters
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Norwegian partners and Project Promoters
Kick-off seminar for Estonian-Norwegian research projects, Tallinn 12.11.2013Senior Adviser Aleksandra Witczak Haugstad, Research Council of Norway
Who are we?The Research Council of Norway
Adviser to the Norwegian government Research funding
Support basic and applied research and innovation
Implement national thematic priorities Cover all disciplines Distribute 30% of public R&D funding
Networking and dissemination Internationalization
RCN role in EEA and Norway Grants
Donor Programme Partner in 6 research programmes
advise on programme development and implementation
facilitate contact and information flow
nominate Norwegian members of Programme Committee (PC)
observer status in PC
share good practice
THE CONTEXT
EEA Agreement2009-2014
EEA and Norway Grants
Research cooperation programmes
120 mill. EUR
2012-2017
Overall objective: research‐based knowledge development in Estonia through research cooperation between Estonia and NorwayPrimary outputs: research results
The research programmes shall:be based on equal partnerships (leading role of Estonia)create benefits and build competence on several levels, from Programme Operators to researchersprepare Project Promoters, project partners and researchers for further research cooperation within the European Framework Programmes and other ERA initiativesreflect and promote the principles of the European Charter and Codebe open to participants established in third countries
Objectives of research programmes (ref. Annex 12)
COMMUNICATIONWithin the programme
Basics – glossary
Programme Operator
Donor Programme Partner
National Focal Point
Financial Mechanism Office
Programme Committee
Project Promoter (project leader)
PO
DPP
NFP
FMO
PC
PP
Programme flow-chart
Information Funding Reporting
PUBLICITYOutside the programme
Annex 4Information and Publicity Requirements
Chap. 4 PROJECT PROMOTERS RESPONSIBILITY
Project Promoter shall provide information on the project to the widest possible audience at the appropriate national, regional and/or local levels, including relevant stakeholders.
develop and implement the Publicity Plan (part of the project application/contract)
inform project participants about source of funding
inform about source of funding in publications
Publicity Plan(part of the project application/contract)
Describe strategy and content of the information and publicity measures
Provide list and timeframe for planned activities (min.2)
Plan for a webpage/site
Identify administrative unit(s) responsible for the information and publicity measures + contact person;
Plan for evaluation of the visibility and awareness measures ( report to PO)
Communication and publicity
TO DO LIST
Aim is to report on the progress, achievements and results
Examples:
seminar or a conference with stakeholders,
press conference or press event,
launch activity for the project,
closing activity for the project
Information and publicity activities (min.2)
WEB
Requirements for the project webpage/site
Provide regularly updated project information
in English (and Estonian)
Include information on
the project,
its progress, achievements and results,
the cooperation with Norwegian Partner,
pictures,
contact information
clear reference to the Programme and the financial mechanism;
Acknowledg funding
Publications (Annex 12)
All publications shall include the following statement …: “The research leading to these results has received funding from the Norwegian Financial Mechanism
Billboard during project
PP shall put up a billboard at the site of each operation(Norway Grants logo and info)
Commemorative plaque after project
When project is completed: replace the billboard with a permanent commemorative plaque
Communication and Design Manual
Relevant actors in communication and publicity activities
Research Councils (Estonia and Norway)
FMO communication staff
Embassies
sciencenordic.com/forskning.no
PP
Project partners
Communication staff at PP and Project partners’ institutions
Get your project into the news
Project partner institution create newsarticle on homepage
Link sent to PO and DPP or directly to FMO communication staff
Take pictures, report activities and results
PROCUREMENT AND REPORTING
EEA/Norway Grants rules
Regulation Annexes Objective: a unified and
EU-compatible system
National rules
Public procurement Documentation Audit Employment …
Legal framwork(s)
Estonian and Norwegian partners follow the rules for own institution, in line with national legislation
PO(ETAG) ensures that the Regulation is respected by projects
Norwegian Partners and Norwegian national rules
National legislation on procurement in Norway, in line with EU
Tender obligatory for purchases for overNOK 100 000 (12 000 EUR) excluding VAT (in a given category for the legal entity)
Large institutions have framework agreements (f.eg. for travel, office equipment etc.)
Norwegian institutions subject to national auditing of procurement practice
ReportingAnnual report
scientific progress report
explanation of use of resources
financial statement, (equivalent of Form C i FP7)
Audit certificate if amount spent is over 375 000 EUR
Final report (deadline 60 days after end of project)
Same as annual report +
audit report
final publishable summary report
report on wider societal implications
distribution of financial contribution between Project Promoter and partners
Thank you for your attention!
Aleksandra Witczak Haugstad
awh@rcn.no
Possible problem issues in the start up phase
Timing of the project start up
Timing of money transfers and exchange rates
Content of the Project contract
Reporting and auditing routines
Modifications of budgets (after application but before start up)
Tasks of the Programme Operator/Implementing Agency
sign project contract with Project Promoter
prepare annual work plans, budgets, and reports for approval by PC
provide administrative functions for Programme Committee
announce calls for proposals, develop guidelines
establish database of independent experts/ask for access to EU Commission database of experts
appoint independent, international experts to evaluate proposals
prepare ranking list based on expert evaluations and to submit it to Programme Committee for recommendation
Key documents
Regulation with Annexes (note nr.4 and 12)
Call text
Guide for Applicants
Guide for Evaluators
Programme Agreement (consortium)
Project Contract
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