nyac: everything you want to know about digitization jill hurst-wahl hurst associates, ltd....

NYAC: Everything You Want to Know About Digitization

Jill Hurst-WahlHurst Associates, Ltd.

Copyright © 2008, Hurst Associates, Ltd. All rights reserved.

[Material] Selection

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Photo by Helen Black

www.flickr.com/photos/spikeyhelen/802400171/

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• What warrants increased access?• What is difficult to access?• Which items are popular?• What materials are of value?• Has the collection been described?

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• Which materials can easily be cleared of copyright, privacy & publicity concerns?

http://www.flickr.com/photos/pugno_muliebriter/1384247192/

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Copyright

• Section 101 - Definitions• Section 106 – Exclusive Rights• Section 107 – Fair Use• Section 108 – Reproductions by

Libraries and Archives• Section 110 - Exemption of certain

performances and displays (Educational Use)

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Privacy & Publicity

• In the U.S., governed by state law.• Generally end at death.• Privacy – The right to be left alone.

– Invasion includes intrusion, appropriation of name or likeness, unreasonable publicity and false light.

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• Publicity – Prevents the unauthorized

commercial use of an individual's name, likeness, or other recognizable aspects of one's persona.

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Copyright Analysis Process

• Is the work copyrightable?• Is the work copyrighted?• Who owns or controls the copyright?• What rights does the owner control?• What rights are involved in the project?• What limitations apply?• What is your exposure?

Key Factors for Success

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Key Factors for Success Mentioned by Completed Projects• Understanding the process• Copyright clearance• Funding • Staff, training, tech savviness• Collaborators• Time

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• Equipment / space• Clear organizational priorities • Good communication• Eliminate territorial barriers• Realize that you are never finished

• What is standing in your way?

Wrap-Up

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Broad View of the Digitization Process

1. Does digitization fit the org’s mission?

2. Is there a known potential audience?

3. Will digitization increase access, functionality or intellectual control?

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4. Will digitizing these materials fill a need that is currently unmet?

5. Are the materials in the public domain or can proper rights be secured?

6. Is funding in place?

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7. Does the staff have the correct knowledge and skills?

8. Does the organization have access to the proper equipment (h/w & s/w)?

9. Will a digital asset management system or library management system be put in place so that users can locate and access the digital assets quickly and easily?

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10. Has the collection been adequately processed and described?

11. Will metadata be created for the digital assets?

12. Is staff or funding available to maintain and preserve the digital assets once they are created?

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Jill Hurst-Wahlhurst@HurstAssociates.com

AIM: jillNYS / Skype: jill.hurst.wahlwww.HurstAssociates.com www.Digitization101.com www.eNetworking101.com