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U.S. DEPARTMENT OF THE INTERIOR –OFFICE OF SELF GOVENANCE

SELF GOVERNANCE FINANCIAL TRAINING 101

OFFICE OF SELF GOVERNANCE

INTRODUCTION

TO

SELF GOVERNANCE FINANCE

RUFINA VILLICAÑA, FINANCIAL SPECIALIST OFFICE OF SELF GOVERNANCE

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• FUNDING ADVANTAGES

• CONTRACTING V. COMPACTING

• SELF GOVERNANCE DATABASE

[SGDB]

• SGDB REPORTS

• AUTHORITY TO OBLIGATE [ATO’S],

ASAP & PAYMENT REQUESTS

OFFICE OF SELF GOVERNANCE FINANCIAL

OVERVIEW

Funding Advantages

CONTRACTING

• Eliminates paperwork –Mods.

• Progressive payments

• Scheduled program reporting

• Unavailable access to Financial information

COMPACTING

• One time processing –FA (Funding Agreements)

• Obligation is processed and available in total

• No reoccurring Financial reporting

• Access to SGDB (Self Governance Database)

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Self Governance Database [SGDB]

http://64.58.34.34/OSG

No User ID Needed

Headline News

One Login per Tribe –

Tribal SG Coordinators,

CFO’s, Tribal

Administrators

Reports – Fund Status,

Cumulative Obligations

and Outstanding Funds

Prior Year Info. Available

– i.e. Negotiation

Guidance, ATOs

Authority to Obligate)

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SGDB Report5

Cumulative Obligation

Tabs available for Overview

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Outstanding Funds Report

Items to Consider:

• Not all Funds noted are guaranteed - Footnotes need to be reviewed on RP [Reprogramming] Request

• Current “Clean-Up” project on-going

• Funds older than FY 2015/2016 are no longer valid

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Reprogramming Request8

Reprogramming Request9

Reprogramming Request10

Reprogramming Request11

Authority to Obligate [ATO]

Fiscal Year

Award No. -

corresponds with

ASAP Acct. ID

DUNS No.

Detailed description

of obligation

“Roll Up” accts. &

funded Programs

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Automated Standard Application for Payments [ASAP]

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TRIBAL PRIORITY ALLOCATIONS [TPA] BASE FUNDS

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Flow of Self Governance Base Funds

CONGRESS

- AppropriatesBureau of Indian Affairs (BIA) Funds.

OMB

- Apportions funds to Indian Affairs-Office of Budget Management (IA-OBM).

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Flow of Funds [cont’d]

BUREAU OF INDIAN AFFAIRS (BIA)

- BIA-OBM prepares sub-allotment document (FED) to transfer the base funds to the Office of Self Governance (OSG) according to the President’s Budget Request (if no changes occurred through the Congressional Appropriation).

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ASAP RETURNS

Any BOC’s (Bill of Collection) or CSC (Contract Support Costs) overpayment can be returned through ASAP within 30 days of distribution.

On the 31st day, the return needs to be processed back to ASAP by working through your bank institution.

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Federal Finance System [FFS] to Financial and Business Management System [FBMS]

FFS

Bureau Fiscal Services encoded obligations

SG had 2 major roll-up accounts to reconcile

Program Codes were 5 character alpha/numeric

FBMS

OSG has the responsibility to encode all obligations

Bureau Program match –reconcile up to 100 accts.

15 character Functional Area/Program Code

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• D A N N Y . S A N T I A G O @ B I A . G O V – F I N A N C E M A N A G E R P H :

2 0 2 - 2 1 9 - 0 2 4 5

• R U F I N A . V I L L I C A N A @ B I A . G O V – F I N A N C E S P E C I A L I S T

P H : 2 0 2 - 2 0 8 - 5 0 7 3

• C E L E S T E . E N G L E S @ B I A . G O V – F I N A N C E S P E C I A L I S T P H :

2 0 2 - 2 0 8 - 5 9 5 5

• L A N C E . F I S H E R @ B I A . G O V – F I N A N C E S P E C I A L I S T P H :

2 0 2 - 5 1 3 - 7 7 0 9

• F I O N A . T E L L E R @ B I A . G O V – F I N A N C E S P E C I A L I S T

• P H : 2 0 2 - 5 1 3 - 7 7 0 7

• O S G - F I N A N C E @ B I A . G O V

OFFICE OF SELF GOVERNANCE FINANCE

Contacts:

QUESTIONS20