office 2016s dirty little secret

Office 2016’s Dirty Little SecretsOr….What You Won’t Hear from Microsoft

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David Lavenda

VP Product Strategy, harmon.ie

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David LavendaVP Product Strategy

@dlavenda

http://www.linkedin.com/in/dlavenda

davidl@harmon.ie

www.slideshare.net/dlavenda

http://www.fastcompany.com/user/david-lavenda

http://www.cmswire.com/author/david-lavenda/

https://www.researchgate.net/profile/David_Lavenda

What You Will Hear from

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Office 2016 Delivers Great New Collaboration Capabilities!

Office Groups OneDrive for Business

integration

Office Groups

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Office Groups are the next incarnation of Exchange distribution lists.

“Group conversations are stored in a single Exchange Online

mailbox, separate from individual users' mailboxes….”

Source: https://support.office.com/en-US/article/Start-a-group-conversation-in-Outlook-2016-4d77a740-d672-4168-9150-99f9b4b63ab6

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Create a group and add members

Source: https://support.office.com/en-IE/article/Create-a-group-in-Outlook-2016-04d0c9cf-6864-423c-a380-4fa858f27102

Office Groups - What can you do with it?

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Office Groups - What can you do with it?

Send an email to your group

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Subscribe to group events

Office Groups - What can you do with it?

Source: https://support.office.com/en-IE/article/Add-edit-and-subscribe-to-group-events-0cf1ad68-1034-4306-b367-d75e9818376a

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Have a group conversation

Source: https://support.office.com/en-IE/article/Have-a-group-conversation-a0482e24-a769-4e39-a5ba-a7c56e828b22

Office Groups - What can you do with it?

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Attach document links to conversations (i.e. email messages)

Office Groups - What can you do with it?

Source: https://support.office.com/en-IE/article/Video-Upload-documents-to-OneDrive-for-Business-45114744-6d42-45cd-8975-f9617819bdeb

OneDrive for Business

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OneDrive for Business is a core part of Office 2016 collaboration

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Create documents

OneDrive for Business- What can you do with it?

Source: https://support.office.com/en-IE/article/Create-a-document-from-OneDrive-for-Business-4c54ddbf-e112-4165-b855-049e7dfec340

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Upload documents

OneDrive for Business- What can you do with it?

Source: https://support.office.com/en-IE/article/Video-Upload-documents-to-OneDrive-for-Business-45114744-6d42-45cd-8975-f9617819bdeb

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Share Links with People – Change Permissions

OneDrive - What can you do with it?

Source:https://support.office.com/en-IE/article/Share-documents-or-folders-in-Office-365-1fe37332-0f9a-4719-970e-d2578da4941c

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Attach document links to conversations (i.e. email messages)

OneDrive - What can you do with it?

Source: https://support.office.com/en-IE/article/Video-Upload-documents-to-OneDrive-for-Business-45114744-6d42-45cd-8975-f9617819bdeb

So…Office 2016 Lets You

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Share Content

View Profiles

Have Conversations

Subscribe to Events

Build Groups

Create Documents Upload Documents Attach Links to Emails

That’s AWESOME…

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So, What ISN’T Microsoft SAYING?

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The Dirty Little Office 2016 Secret

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Office 2016 has NOTHING really new for

ENTERPRISE (‘STRUCTURED’) COLLABORATION

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Ad-hoc

Office 2016

is Great forScenarios

EnterpriseBut What

About Collaboratio

n?

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The Two Varieties of Collaboration

StructuredAd-hoc

Examples

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AD-HOC Collaboration STRUCTURED Collaboration

Planning a Company Event

Designing a New Website Concept

Managing a New Product Launch

Designing a New Marketing Theme

Managing Records

Managing Clients or Cases

Managing Products

ManagingProjects

Characteristics

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AD-HOC Collaboration vs. STRUCTURED Collaboration

Small and/or temporary projectsTeams defined by business initiatives

• Long-term projects• Lot of information

Internal and external team members Mostly internal team members + partners and contractors

No compliance, audit or governance requirements

Compliance, audit, or governance requirements

Emphasis is on self-organization and flexibility

Emphasis is on storing, sharing, and finding information

Needs

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AD-HOC Collaboration vs. STRUCTURED Collaboration

Flexible group managementIncorporates many artifacts

(documents, emails, tasks, contacts, announcements, wikis, calendar events, etc.)

Quick set up/quickteardown of projects

To easily retrieve information from alarge pool of data workers need one

central repository where allinformation is stored and classified

Easy collaboration with group members

Easy collaboration with business colleagues

Anywhere, anytime access Anywhere, anytime access

Recommended Tools

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AD-HOC Collaboration vs. STRUCTURED Collaboration

EmailOutlook/Exchange

EmailOutlook/Exchange

Group ProfilesExchange (Office 365 Groups)

Group ProfilesSharePoint

Yammer

DocumentsOneDrive for Business

DocumentsSharePoint Team Sites (Office 365,

on-premises), OneDrive for Business

ConversationsExchange (Office 365 Groups)

Skype for Business

Conversations and discussionsSkype for Business

YammerSharePoint Newsfeed

Thank You

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