open government implementation model - internal data monitoring - cedem 2012

www.kdz.or.at

Internal Data Monitoring for Open Government

3. May 2012

CeDEM 2010, Krems

Bernhard Krabina

www.kdz.or.at

Introduction

KDZ – Centre for Public Administration ResearchNGO, founded 1969 Competence centre for

Public Management/Public Governance Public Finance and City Management

Research, consulting and trainingKnow-how transfer from research to practice

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www.kdz.or.at

Open Government Implementation Model (Lee/Kwak 2011)

http://www.kdz.eu/de/open-government-vorgehensmodell

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www.kdz.or.at

4 phases of the model

phase 1 – Increasing Data Transparency increasing transparency of government processes and performance by

publishing relevant data online and sharing it with the public.

phase 2 – Improving Open Participation improving open participation of the public in government work and

decision making through various methods and tools.

phase 3 – Enhancing Open Collaboration public engagement in complex tasks or projects that aim to produce

specific outputs and co-create value-added services.

phase 4 – Realizing Ubiquitous Engagement take transparency, participation, and collaboration to the next level of

public engagement.

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www.kdz.or.at

Phase 1: Open Government Data

two most important tasks :

Identifying high-value, high-impact data for the public

Improving and assuring data quality in terms of accuracy, consistency, and timeliness

80/20 rule: top 20% of data that would most benefit the public:

1.What have we already published? (think about formats, licenses, portal,…)

2.What have others (national/international) already published?

3.What does the community want? (surveys, meetings)

4.What else can we publish ? -> Data monotoring

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Phase 1: internal data monitoring

Questions What data do we have?

What data can be published?

On what criteria do we base our decision?

Metrics starting point:

services catalogue

10 criteria incl. description and & metrics

assessment in scores0 – 5 (0 = K.O.)

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www.kdz.or.at

Criteria 1/3Criterion Description Metrics (0-5) points

non-disclosure/legal restrictions

Is the data subject to non-disclosure obligations or other legal restrictions?

0: non-disclosure obligation 1: restrictions exist, are hardly changeable (e. g. EU restrictions)2: restrictions exist, changeable (e. g. regional or district council with extraordinary resolution)3: restrictions exist, easily changeable (e. g. regional or district council with simple majority)4: restrictions exist, very easily changeable (e. g. internal rules and practices)5: no restrictions

personal references

Does the data include personal references or can individuals be identified?

0: personal referenced data1: data cannot be made anonymous, missing approval hardly obtainable2: data cannot be made anonymous, missing approval obtainable3: approval obtained (e. g. subsidies)4: data can be made anonymous5: no identification of individuals possible

company references

Does the data include company references or can individual companies be identified?

0: company referenced data1: data cannot be made anonymous, missing approval hardly obtainable2: data cannot be made anonymous, missing approval obtainable3: approval obtained (e. g. subsidies)4: data can be made anonymous5: no identification of individual companies possible

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www.kdz.or.at

Criteria 2/3Criterion Description Metrics (0-5) points

copyright Is the agency sole possessor of copyright?

0: copyrights of third parties prohibit disclosure1: subject to license fees and approval2: subject to license fees, approval obtained3: no license fees, subject to approval4: no license fees, no approval needed5: sole possession of copyright ensured

value How high is the estimated value of disclosure (for the public, for companies, for other agencies…)

0: no value 1: very low value2: low value3: medium value4: high value5: very high value

cost How high is the cost of disclosure?

0: unjustifiable cost1: very high cost2: high cost3: medium cost4: low cost5: very low cost

content-related data quality

How high is the data quality? (timeliness, completeness, accurateness, faultiness)

0: data quality unjustifiable1: data quality very low2: data quality low3: data quality medium4: data quality high5: data quality very high

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Criteria 3/3Criterion Description Metrics (0-5) points

technical availability

Available data formats, open standards, 5-Stars-Model, OGD formats

0: data available on paper only1: data available electronically2: data available in machine readable format3: data available in OGD formats4: data available with URI / as RDF5: data available as linked data

synergy Is the data /are services being made available for other purposes? 

0: not yet published1: published on the agency’s website2: published/to be published on external portals (e. g. Geoland.at, Centropemap etc.)3: published/to be published under regional/national laws (e. g. WGeoDIG)4: published/to be published due to EU regulations (e. g. INSPIRE, SEIS, Directive 2003/4/EG…)5: published/to be published for external customers due to contracts (e. g. economic chamber …)

compliance with OGD principles

Can the OGD principles be met?

00: OGD principles cannot be met (less than 5 principles)1: OGD principles partly be met (5 - 7 principles)2: OGD principles largely met (minimum of 8 principles), exemption not granted3: OGD principles cannot be met (less than 5 principles), exemption granted4: all OGD principles can be met by exemption to principle 15: all OGD principles can be met

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Technical availability

5-star model of Berners-Lee

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OGD principles

1. Completeness

2. Primacy

3. Timeliness

4. Ease of Physical and Electronic Access

5. Machine readability

6. Non-discrimination

7. Use of Commonly Owned Standards

8. Licensing

9. Documentation (instead of Permanence)

10. Privacy (instead of Usage Costs)

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http://sunlightfoundation.com/policy/documents/ten-open-data-principles/

www.kdz.or.at

Changes of principles

Permanence … should be available

online in archives in perpetuity.

…should remain online, with appropriate version-tracking and archiving over time.

Dokumentation … are documented

comprehensively by medatata and available online over a long time period. Once disclosed data is published with appropriate version-tracking and archiving over time.

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Changes of principles

Usage costsNot needed in Austria, as the Creative Commons Attribution-NonCommercial-ShareAlike 3.0 Austria License was chosen explicitly excluding usage costs.

PrivacyPersonally identifiable information will not be disclosed.

If there might be a possibility to draw conclusions to a personal level, the OGD competence center is to be informed to decide on wheter or not to disclose the data.

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Planning of disclosure…

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Setting up an OGD competence centre

Virtual organisation as internal steering committee and external contact point

Actions like initiate pilot projects carry out contests, giving out awards ask stakeholders organise events (e.g. barcamp) set up governance structures for data disclosure manage cultural change (e. g. ideas competition) channell use of social media define metrics to measure success watch over adherence to OGD principles initiate community of practice: „Cooperation OGD Austria“

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www.kdz.or.at

Set up of an OGD portal

Naming convention: data.NAME.gv.at

CKAN Austria: offener.datenkatalog.at

Austrian data portal data.gv.at Harmonise meta data

Single point of contact to the EU data portal

EU data portal 2012/2013…

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Outlook

Open Government is mor than Open Data!

Transparency? Austria is last!

http://rti-rating.org

Participation? E-Participation?

Participartory Budgeting?

Collaboration? Realizing

Ubiquitous Engagement?

Co-Commission, Co-Design, Co-Deliver, Co-Assess…

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www.kdz.or.at

Transparency through third parties……civil society is lining up

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Respekt.net

Meineabgeordneten.at

vienna.mybikelane.com

verwaltungsreform-jetzt.at

reformenohnetabu.at

ubahnaufzug.at

diemutbuerger.at

mehr-demokratie.at

demokratiebegehren.at

willwaehlen.at

mehrheitswahl.at

aktion21.at

k2020.at

plattform25.at

…

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Open Government in Vienna…

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What is left to do?

Open Government Implementation Model Work out other phases, including:

remove banning of social media platforms

social media guidelines and trainings

participatory projects

…

Further topics to be considered Open Source / Open Commons

Knowledge Management and Social Media? (Knowledge Management 2.0)

New structures for working/leading/organising/governing?

…

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www.kdz.or.at

Contact

KDZ – Centre forPublic Administration Research

Bernhard Krabina krabina@kdz.or.at www.kdz.eu/de/open-government-

vorgehensmodell www.twitter.com/krabina www.xing.com/profile/Bernhard_Krabina http://at.linkedin.com/in/krabina

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