orange county december 4, 2007 fee schedule update

ORANGE COUNTY

December 4, 2007

Fee Schedule Update

• Overview

• User Fees

• Fee Review Process

• Revised User Fees

• Parks and Recreation

• Summary

• BCC Action

Presentation Outline

• Overview

• User FeesUser Fees

• Fee Review ProcessFee Review Process

• Revised User FeesRevised User Fees

• Parks and RecreationParks and Recreation

• SummarySummary

• BCC ActionBCC Action

Presentation Outline

OVERVIEW

• Administrative Regulations 6.06

• County Philosophy

• Services Provided

OVERVIEW

• Roughly 900 fees under the control of the BCC

• Subject to inflationary indexing.

• OverviewOverview

• User Fees

• Fee Review ProcessFee Review Process

• Revised User FeesRevised User Fees

• SummarySummary

• Parks and RecreationParks and Recreation

Presentation Outline

USER FEES

Philosophy for User Fees

• Tax Revenues – Services which benefit entire county.

• User Fees – Services which benefit a specific person or group.

USER FEES

Types of Fees

• Impact Fees – Development Costs

• Service Charges – EPD, Parks, Public Works, Medical Clinic, Utilities, Growth Management, Animal Services, EMS Transport

• Utility Fees – Landfill, Water.

• Miscellaneous – Copy fees, internal fees.

• OverviewOverview

• User FeesUser Fees

• Fee Review Process

• Revised User FeesRevised User Fees

• Parks and RecreationParks and Recreation

• SummarySummary

• BCC ActionBCC Action

Presentation Outline

Cost Accounting

• Time and materials – cost per minute

• Overhead application

• Indirect Cost

FEE REVIEW PROCESS

FEE REVIEW PROCESS

• Cost recovery

• Receipt processing cost included

• Core functions of Orange County

• Future changes

Criteria

• OverviewOverview

• User FeesUser Fees

• Fee Review ProcessFee Review Process

• Revised User Fees

• Parks and RecreationParks and Recreation

• SummarySummary

• BCC ActionBCC Action

Presentation Outline

REVISED USER FEES

2006-2007 Fee Revisions • July 11, 2006 – Health and Family

Services

• August 8, 2006 – Public Works

• July 19, 2007 – Growth Management and EPD.

• December 4, 2007 – Parks and Recreation

• OverviewOverview

• User FeesUser Fees

• Fee Review ProcessFee Review Process

• Revised User FeesRevised User Fees

• Parks and Recreation

• SummarySummary

• BCC ActionBCC Action

Presentation Outline

PARKS AND RECREATION DIVISION

December 4, 2007

Fee Schedule Update

Parks and Recreation

• Overview

• Park User Fees

• Fee Review Process

• Revised User Fees

• Fee Discounts

• Park User Fee Summary

Presentation Outline

Parks and Recreation

• Overview

• Park User FeesPark User Fees

• Fee Review ProcessFee Review Process

• Revised User FeesRevised User Fees

• Fee DiscountsFee Discounts

• Park User Fee SummaryPark User Fee Summary

Presentation Outline

The Parks and Recreation Division has grown from 29 to 93 parks

OVERVIEW

0

20

40

60

80

100

1994 2006

PRESENTATION OUTLINENumber of Parks by Classification

• Community Parks – 10

• Neighborhood Parks – 28

• Resource Based Parks – 5

• Pocket Parks – 13

• Specialty Parks – 37

• 13,373 Passive Acres

• 2,249 Active Acres

• 37.9 Miles of Trails

OVERVIEW

• 235 Partners• 26,000 Volunteers• 500 Programs• 116,000 Participants• Over 11,000,000 visits

OVERVIEW

OVERVIEW

Park Attendance

11.311.110.6

109.6

98.4

7.8

6

7

8

9

10

11

12

1999 2000 2001 2002 2003 2004 2005 2006

Mill

ions

*Excludes Legacy Funding and Reserves

APPROVED BUDGET FY 93-94$19.8 Million

APPROVED BUDGET FY 06-07 *$48.4 Million

O & M $7.5 Million O & M $28.1 Million

OVERVIEW

Capital42%

O&M58%

Capital62%

O&M38%

OVERVIEW

Parks Fund 1050• Revenue Sources

– Ad Valorem Taxes– Public Service Tax– User Fees– Miscellaneous

• Interest• Insurance Proceeds• Grant Reimbursements

*Excludes Legacy Funding

*FY 2007 Revenues

User Fees4%

Miscellaneous9%

Public Service Taxes45%

Ad Valorem Taxes42%

Parks and Recreation

• OverviewOverview

• Park User Fees

• Fee Review ProcessFee Review Process

• Revised User FeesRevised User Fees

• Fee DiscountsFee Discounts

• Park User Fee SummaryPark User Fee Summary

Presentation Outline

Typical Park User Fees• Park Admission Fees• Camping Fees• Aquatic Fees• Athletic Field Fees• Rental Facilities• General Program Fees• Athletic League and Tournament Fees• Summer and After School Fees

PARK USER FEES

Historical Background

• Last updated January 4, 2000

• Generated $1.6 million in revenues in FY 2007

• User Fees Generate 4% of Fund 1050 Revenues

• Facility Use Fees (37%) and Summer Program Fees (19%) largest contributors

• User Fees Offset about 6% of Operating Expenditures

PARK USER FEES

Philosophy for User Fees

• Tax Revenues - Provide for the basic maintenance of the parks system including staff costs, equipment, facility maintenance, and development of new parks.

• User Fees - Cost Recovery fee developed to address the cost of putting staff or public facilities at the exclusive service of an individual or a specific group.

PARK USER FEES

PARK USER FEES

  FY 00 FY 01 FY 02 FY 03 FY 04 FY 05 FY 06 FY 07

User Fees 964,368 940,078 1,092,977 1,251,737 1,367,431 1,375,940 1,500,401 1,575,087

Operating Expenditures

13,426,842 14,510,187 15,840,770 18,404,145 20,856,538 22,889,767 25,362,479 27,461,210

Cost Recovery 7.2% 6.5% 6.9% 6.8% 6.6% 6.0% 5.9% 5.7%

PARK USER FEES

7.2%6.5%

6.9% 6.8% 6.6%6.0% 5.9% 5.7%

0.0%

2.0%

4.0%

6.0%

8.0%

10.0%

2000 2001 2002 2003 2004 2005 2006 2007

Average Cost Recovery

The Need for Fee Revision

• Restore cost recovery to previously approved levels

• Fees have not changed in 7 years

• New and unique facilities and programs

• Deletion of fees that are not used

• Changes in the cost of providing services

PARK USER FEES

Parks and Recreation

• OverviewOverview

• Park User FeesPark User Fees

• Fee Review Process

• Revised User FeesRevised User Fees

• Fee DiscountsFee Discounts

• Park User Fee SummaryPark User Fee Summary

Presentation Outline

Data Collection

• Cost study provided by consultant

• Market analysis of surrounding municipal, county, state and national organizations

• Market analysis of horse show facilities in the Southeast U.S.

FEE REVIEW PROCESS

Criteria

• Restore cost recovery

• Provide efficient and convenient payment methods

• Maintain affordable accessibility

• Anticipate new facilities and programs (e.g. gyms)

FEE REVIEW PROCESS

Parks and Recreation

• OverviewOverview

• Park User FeesPark User Fees

• Fee Review ProcessFee Review Process

• Revised User Fees

• Fee DiscountsFee Discounts

• Park User Fee SummaryPark User Fee Summary

Presentation Outline

Summer Camp

REVISED USER FEES

$60$80

$65$50

$80 $75

$205

$0

$50

$100

$150

$200

$250

Orange(current) (proposed) Brevard Orlando School Board Winter Garden YMCA

Summer Camp, Full Week, Regular Rate

Camping Fees

REVISED USER FEES

$18

$23 $22.50 $24 $23

$40

$0

$5

$10

$15

$20

$25

$30

$35

$40

$45

Orange(current) Orange(proposed) State Seminole Brevard KOA

Site Rental per Night, non County Resident

Park Admission & Parking Fees

REVISED USER FEES

$3

$5 $5 $5

$2

$4

$0

$1

$2

$3

$4

$5

$6

$7

$8

$9

$10

Orange(current) Orange(proposed) State Georgia Brevard Orlando

Vehicle, 3-8 passengers

Room Rental

REVISED USER FEES

$30$50 $50 $50 $60

$231

$200

$0$20$40$60$80

$100$120$140$160$180$200$220$240$260

Orange(current) (proposed) Orlando LeuGardens

OrlandoCollege Park

Winter Park OC Schools OC HistoricalMuseum

Medium Room Rental Per Hour

Pavilion & Event Fees

REVISED USER FEES

$50

$75 $80

$162

$80

$133

$0

$20

$40

$60

$80

$100

$120

$140

$160

$180

$200

Orange(current) Orange(proposed) Seminole Broward Polk Orlando

Pavilion or Event Area 51-100 People Per Day

Parks and Recreation

• OverviewOverview

• Park User FeesPark User Fees

• Fee Review ProcessFee Review Process

• Revised User FeesRevised User Fees

• Fee Discounts

• Park User Fee SummaryPark User Fee Summary

Presentation Outline

Senior Discount (55 and over)Current

• 50% Discount • camping fees

• swimming fees

Proposed

• 25% Discount• room and facility rental fees

• annual boat passes

• fitness memberships

• camping fees

FEE DISCOUNTS

Youth Hardship Discount• 25% discount on youth programs

• Must be Orange County resident

• Documented as receiving TANF, Food Stamps, WIC, or Foster Child payments

• Not applicable to Summer/School Break and After School Enrichment programs

FEE DISCOUNTS

Rental Discounts• Available to non profit and other

government agencies

• Available only during normal operating hours Monday through Friday

• Not available on weekends or after 8:00 p.m.

• Normal room rates and after-hours labor charges will apply to after hours events

FEE DISCOUNTS

Parks and Recreation

• OverviewOverview

• Park User FeesPark User Fees

• Fee Review ProcessFee Review Process

• Revised User FeesRevised User Fees

• Fee DiscountsFee Discounts

• Park User Fee Summary

Presentation Outline

• All park user fees were reviewed and changes made based on the following criteria:▫Cost recovery

▫Efficient and convenient payment methods

▫Maintain affordable accessibility

▫New facility or program

• Proposed cost recovery of about 7.7%

PARK USER FEE SUMMARY

PARK USER FEE SUMMARY

7.2%6.5%

6.9% 6.8% 6.6%6.0% 5.9% 5.7%

7.7%

0.0%

2.0%

4.0%

6.0%

8.0%

10.0%

2000 2001 2002 2003 2004 2005 2006 2007 2008 Proj

Average Cost Recovery

• OverviewOverview

• User FeesUser Fees

• Fee Review ProcessFee Review Process

• Revised User FeesRevised User Fees

• Parks and RecreationParks and Recreation

• Summary

• BCC ActionBCC Action

Presentation Outline

• Fee changes in six departments▫ Administrative Services - Facilities rental

▫ Growth Management - PSP Change Det.

▫ Utilities - Plan review and inspection fees

▫ Health and Family Services - Copayments

▫ Communications - Convention Center charges

▫ Community & Environmental Services- Parks

• Indexing of Fees▫ Fees will be reviewed annually and may be

adjusted for the increase in CPI, or 3%, whichever is less

SUMMARY

• OverviewOverview

• User FeesUser Fees

• Fee Review ProcessFee Review Process

• Revised User FeesRevised User Fees

• Parks and RecreationParks and Recreation

• SummarySummary

• BCC Action

Presentation Outline

Approve Resolution regarding certain service fees charged by the Orange County Health and Family Services Department, Administrative Services Department, Communications Division, Utilities Department, Growth Management Department and Community & Environmental Services Department

.

BCC Action