paperless solutions make it easy to employ remote workers

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PAPERLESS SOLUTIONS MAKE IT EASY TO EMPLOY REMOTE

WORKERS

In order for businesses to stay competitive,

they need to be able to adapt to unexpected

situations at a moment's notice. Old legacy

systems and too many paper materials in the

office may be inadvertently impeding

organizations' progress and growth with

unnecessary costs and wasted time.

Thanks to technology, employees can

perform their duties no matter where they are,

whether remotely or in the office. If a staff

member has to meet a client somewhere for

an important meeting, smartphones and

tablets allow them to bring resources and

information out of the workplace without

having to lug around a briefcase full of papers.

However, groups first must ensure their data

is digitized with document management

software.

Fully functional remote workers

When companies embrace electronic workflow, it opens up an array of possibilities that

help facilitate expansion. Working remotely is becoming more popular as way to cater to

the individual needs of employees while also empowering them to be just as operational,

if not more, than they are in the office.

When businesses convert their paper documents into digital files, personnel can view

those materials from any devices connected to the Internet. This enables them to not only

work from the comfort of their own homes, but to also reduce the amount of paper they

use in an average week.

It might have been difficult for some company leaders to understand how employees

could successfully work remotely in the past, but when organizations eliminate the

physical content tying them down to their facilities, the possibility becomes much more

practical.

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If key documents are available on personnel's smartphones, there aren't many tasks

people can't accomplish out of the office, according to Investment News. Calendars and

appointments can be synchronized across platforms and workers could even interact face-

to-face through video conferencing. All of this could assist employees in balancing their

work and personal lives, while also saving space, cutting costs and trimming waste.

Let employees see the costs firsthand

Staff may not actually understand the price of printing too many materials. When

someone goes to an all-you-can-eat buffet, they aren't normally concerned with how

much they pile onto his or her plate, just the fact that they can. The same idea can be

applied to office printing.

When companies allow employees to work from home, this forces them to print using

their own ink and paper if the cause calls for it. When workers' own resources are on the

line, many will be less inclined to waste them so carelessly, stated Government Computing

News. This can help reinforce paperless behavior and cause it to spread throughout office

culture.

When employees see their own toner levels dwindle with unnecessary prints, it won't be

hard for them to associate the same principles to the business.

It's never enough to simply introduce document imaging and expect savings to

accumulate over less printing. Companies need to enforce paperless policies by making

workers understand the true costs printing can have on the bottom line of a business. Ink,

paper, toner and printers aren't cheap. Anyone who owns one can attest to that. When

organizations permit staff to work remotely, they tackle this problem from multiple

directions.

Not only can remote workers lower the expenses associated with paper usage, but it can

help reinforce the benefits in the minds of personnel. It takes the whole business to really

make the advantages of paperless solutions visible. Company leaders need to make

people think twice about clicking the print button if they want to see the largest impact.

One way to help do this is by making employees hover over their own printers and check

their own ink levels when working remotely.

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Related Blogs:

The appeal of going paperless when you work from home

How will working from home benefit your company?

www.papersave.com marketing@papersave.com 877-727-3799

Document Management gives employees the luxury of working from home

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