parent and community engagement (pace) local district northeast lausd orientation and election:...

Parent and Community Engagement (PACE)Local District NortheastLAUSD

Orientation and Election:

English Learner Advisory Committee (ELAC)

2

OBJECTIVES

• Bulletin 6541.0 and Major Changes• Describe the function and composition of ELAC• To acquire the knowledge to run an effective ELAC meeting

Guidelines for the Required English Learner Advisory Committee and School Site Council:

Bulletin 6541.0 replaces Bulletin 6332.0

Major Changes: Requires any school with high school students to

form a School Site Council with student representation.

Requires the posting of a sign advising that recording is in progress at each SSC and ELAC meeting location.

Eliminates the 24-hour Emergency Meeting option. Establishes a minimum attendance requirement

for continued membership on the English Learner Advisory Committee and School Site Council.

Eliminates the five (5) day posting requirement for member and officer elections.

English Learner Advisory Committee (ELAC):

In accordance with Education Code 52176(b), all schools with twenty-one or more English learner (EL) students are required to establish an English Learner Advisory Committee (ELAC).

Composition of the ELAC:

Number of English Learners in a School

Minimum Number of ELAC Members Required

21 to 75 ELs A minimum of 3 total members required

76 to 150 ELs A minimum of 5 total members required

151 to 225 ELs A minimum of 7 total members required

226 ELs and above A minimum of 9 total members required

Total Membership

EL Parents Other

3 2 1

5 3 2

7 4 3

9 5 4

Please Note:

• When the percentage of EL students in a school constitutes more than 51% of the total number of pupils, parents and legal guardians of EL students shall constitute membership on the ELAC in at least the same percentage as English learner students in the school.

• Divide the number of EL students enrolled by the total number of students enrolled to get the % of EL students. This is important to ensure that correct % of EL parents or parents of RFEPs (up to two years since reclassification) constitute the ELAC.

ELAC Membership:

o Parents and legal guardians of EL students, not employed by the District, must constitute at least 51% of the membership

o A parent may continue to participate in the ELAC as part of the English learner parent membership portion of the committee for up to two years after he/her child has been reclassified (RFEP).

OTHER MEMBERS:

PARENTS:

o Parents of non-EL students, not employed by the Districto Certificated and classified staffo LAUSD secondary school students. Students under the age of 18

must have parental consent to participate.o Community members – all community members must be verified

by the principalo Community-based organizations that support the schoolo PTA/PTSA/ Booster Club members

51%

49%

ELAC Officers and Duties All ELAC officers must be parents of EL students or of RFEP

students who have reclassified within the last two years, who are not employed by LAUSD.

Chairperson: Vice-Chairperson:

Secretary: Parliamentarian:

• Presides at all meetings • Signs all letters, reports

and other communications

• Serves as the school’s delegate to the ELAC Delegate convening

• Participates in planning of the agenda.

• Presides when the Chairperson is absent

• Represents the Chairperson in assigned duties.

• Participates in planning of the agenda.

• Keeps minutes of meetings

• Transmits true and correct copies to members and other persons

• Provides all notices in accordance with bylaws

• Assists in the maintenance of ELAC records

• Maintains a current roster of ELAC members

• Participates in planning of the agenda.

• Assists the chairperson in ensuring all rules and bylaws are followed

• Assist the chairperson in conducting the meeting in an orderly manner, serving as the procedure advisor to the Chairperson

• Is knowledgeable about bylaws of the committee, parliamentary procedures, Robert’s Rules of Order and Green Act

• Participates in planning the agenda

Training ELAC Officers:

• Schools are responsible for training ELAC Officers

• Verification of ELAC Officer Training must be certified on the Principal’s Portal by October 31, 2015.

Functions and Responsibilities of the ELAC: Provide written recommendations to the

SSC regarding programs and services for EL students.

Recommendations should be based on student performance and parental involvement data.

ELAC Mandated Topics:

The Importance of

Regular SchoolAttendance

The Comprehensive School NeedsAssessment

The Single Plan for Student

Achievement (SPSA)

The Language Census

The English Learner Master

Plan

“Coming together is a beginning. Keeping together is progress. Working together is success.”

The Recommendation Process:

ELAC must provide

recommendations to the SSC regarding the five mandated

topics.

Recommendations made to SSC

or principal must be in

writing

The mandated

topic must be listed on the

Agenda.

The SSC has 30 days to respond to

ELAC.(Attch. A)

• Topic and specific recommendation must be reflected in minutes.

• Minutes must be accurate and detailed.

Orientation and Elections

Bulletin 6541.0

3-Step Election Procedures

15

Step 1 Informing:

• Notify all parents and stakeholders of orientation/ elections.• Include date, time , location and the agenda items to be

addressed

Step 2 Posting:

• Orientation notices (agendas) and Election notices (agendas) must be posted at least seventy-two (72) hours prior to the scheduled orientation and election.

• Posting must be outside of the school building and must be continuously accessible for all stakeholders.

Step 3 Meeting:

• Distribute agenda outlining the objective of the meeting (orientation/ election)

• Explain the roles and responsibilities of committee and duties of officers.

• Declare all seats vacant.• Explain the election procedures for voting.

Note: Refer to district policy for complete guidelines

16

When in doubt…PACE

Staff

What needs to be submitted and to who after the Elections?

ELAC Certification Form:

• September 25, 2015 E-mail to designated Coach

PACE Unit, LDNE

• September 30, 2015 Upload to Principal’s Portal

Online Accountability System

18

ELAC Delegate Convening

• The ELAC Chairperson will automatically serve as the school’s representative to the ELAC delegate convening in their Local District.

• This designation can NOT be transferred to any other ELAC officer/member.

ELAC Convening: October 22, 2015

Roscoe Elementary

DELAC Formation

ELAC

ELAC DelegateConvenin

g

School Site

Central

PCSS

DELAC

19

Running an Effective ELAC Meeting:

• District Policy (Bulletin 6541.0)• California Open Meeting Law

(Greene Act)• District bylaws (Attachment B2)• Robert’s Rules of Order

21

Open Meeting Law

• Any meeting held by the committee shall be open to the public.

• Any member of the public shall be able to address the committee during the meeting on any item within the subject matter jurisdiction of the council or committee.

• The committee may not take any action on any item of business unless a) the item appeared on the posted agenda,

or b) the committee members find, by

unanimous vote, that there is a need to take immediate action and that the need for action came to the attention of the committee subsequent to the posting of the agenda.

22

ELAC Bylaws• ELAC must use bylaws provided by the

District.

• Bylaws may never conflict with federal, state, or District policies, rules and regulations.

• Modifications/amendments must be approved by the Local District PACE Administrator.

Robert’s Rules of Order

The motion process involves the following six steps:

A member makes a motion.

Another member seconds the motion.

The chairperson states the motion formally placing it before the assembly.

The members debate the motion.

The chairperson puts the motion to vote.

The chairperson announces the results of the vote.

24

Operating Norms & Code of ConductAbide by all

District policies and procedures

Attend and be on time

• Be ready to perform the duties of the committee

Refrain from slander

Abide by

• The Greene Act• Bylaws • Robert’s Rules

of Order

Do not remove District

property from any District

Facility

Be Respectful• Do not make

personal derogatory comments to any person

• Do not use profanity

• Do no make threats to anyone

25

AgendaThe following details must be included in all agendas: • School name and committee name • Meeting date, time and location • Every item of business to be

considered in the order to be presented

• Opportunity for public input • Next meeting date, time and

location

Remember, if it is not written, it does not exist!

26

Minutes

Minutes must include: • School name and committee name • Meeting date, time and location

(specify beginning and ending time) • Attendance record • Record of quorum being (or not)

established • Should follow agenda• Detailed record of what was

discussed and voted on (motions)• Must be reviewed for accuracy and

approved at following meeting

27

Documenting an Effective Meeting

minutes

sign-ins

operating norms

ELAC BINDE

R handou

ts

bylaws

announcements

agendas

recommendation forms

certification form

ballots

attendance

record

28

Delegation of Authority

In order to delegate authority of the ELAC to SSC, the ELAC MUST first:

-Inform all members during a regular (non- election) meeting of the ELAC’s

responsibilities

Orientation/

Election

1st Regular Meeting

2nd Regular Meeting

29

Delegation of Authority

In order to complete the delegation of authority process, SSC members must:

-Submit a Delegation of Authority Form signed by the SSC Chairperson and

principal to the PACE Administrator for final approval

30

Delegation of AuthorityDoes my school qualify to delegate authority?

The percentage of English Learners in my school does not exceed 50% (elementary schools) or 25% (secondary school).

The SSC has a pre-existing ELAC subcommittee.

The % of EL parents participating in the parent portion of the SSC reflects at least the same % as EL students enrolled

in the school.

PACE TEAM Antonio Reveles PACE Administrator

Claudia Valladarez Parent Educator Coach (Sp. Ed)

Edwin Lopez Parent Educator Coach (Title I)

Ivet Diaz-Sawyer Parent Educator Coach (EL)

Shakeh Ayvazian Parent Community Facilitator/ Armenian Speaking Glenda Castro Translator/Interpreter Spanish

Contact Information: Tel: (818) 252-5400