pmp exam preparation course: 03 project integration management

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B. M. Shahrier Majumder, PMPPMP® Exam Preparation

Project Integration Management

Learning Objectives

Upon completion of this topic you will learn about

– The processes, activities and documentation items for Project Integration Management

– Elements (and deliverables) for Project Integration Management– Tools and techniques of the key activities of the Project

Integration Management

“Includes the processes needed

to identify, define, combine, unify,

and coordinate the various

processes and project

management activities within the

Project Management Process

Groups”

IntegrationManagement

Time Managemen

Cost Managemen

Scope Managemen

Quality Managemen

HR Managemen

Risk Managemen

Communication

Management

Procurement

Management

Integration Management – pulling it all together

What if it’s not integrated

IntegrationManageme

Time Management Cost

Management

Scope Management

Quality Management HR

Management

Risk Management

Communication

Management

Procurement Management

Key Activities of Integration Management

• Develop Project Charter: The process of developing a document that formally authorizes a project or a phase and documenting initial requirements that satisfy the stakeholders’ need and expectations.

• Develop Project Management Plan: The process of documenting the actions necessary to define, prepare, integrate and coordinate all subsidiary plans.

• Direct and Manage Project Execution: The process of performing the work defined in the project management plan to achieve the project objectives.

Key Activities of Integration Management

Monitor and Control Project Work: The process of tracking, reviewing and regulating the progress to meet the performance objectives defined in the project management plan.

Perform Integrated Change Control: The process of reviewing all change requests, approving changes, and managing changes to the deliverables, organizational process assets, project documents, and the project management plan.

Close Project or Phase: The process of finalizing all activities across all of the Project Management Process Groups to formally complete the project or phase.

Develop Project Charter | Data Flow Diagram

Develop Project Charter

Inputs Tools & Techniques Outputs

Project Statement of workBusiness caseContractEnterprise environmental factorsOrganizational process assets

Expert judgment Project charter

Develop Project Charter > Inputs

• Project Statement of workThe Statement of work (SOW) is a narrative statement of products or services to be supplied by the project. The SOW indicates a Business need Product scope description Strategic Plan

• Business Case Market demand Organizational needs Customer request Technological advance Legal requirement Ecological impacts Social needs

• ContractA contract from the customer’s acquiring organization is an input if the project is being done for an external customer. 10

Develop Project Charter > Inputs

• Enterprise environmental factorsThis includes items such as, but not limited to: Organizational culture and structure Government or industry standard Infrastructure Existing HR capability Company work authorization system Project management information system

• Organizational process assets• Organizational processes for conducting work• Templates• Organizational knowledge base

Develop Project Charter > Tools and Techniques

• Expert judgment

• Other units within the organization

• Consultants

• Stakeholder, including customers and sponsors

• Professional and technical associations

• Industry groups

• Subject matter experts

• Project Management Office (PMO)

Project Charter >> Outputs

• Project Charter• Project purpose or justification• Measurable project objectives, and related success criteria• High-level requirements• High-level project description • High-level risks• Summary milestone schedule• Summary budget• Assign project manager, responsibility and authority level• Name and authority of the sponsor or other person(s)

authorizing the project charter

Develop Project Management Plan | DFD

Develop Project Management Plan

Project charterOutputs from planning processEnterprise environmental factorsOrganizational process assets

Expert judgment Project management plan

Develop Project management Plan > Outputs

• The Subsidiary Plans of Project Management Plan Includes but not limited to:

• Methodology selected for the project• Project management processes selected by the project team• Level of implementation of each selected process• Description of the tools and techniques to be used for

accomplishing those processes• How work will be executed to accomplish the project

objectives• Change management plan• Configuration management plan• Subsidiary plans (e.g. Scope management plan, cost

management plan, communication management plan etc.)

Direct and Manage Project Execution | DFD

Direct and Manage Project Execution

Project management plan

Approved change request

Enterprise environmental factorsOrganizational process assets

Expert judgmentProject management

information system

DeliverablesWork performance

informationChange requestProject management

plan updatesProject document

updates

Direct and Manage Project Execution > Outputs

DeliverableA deliverable is an unique and verifiable product, result or capability to perform a service that is identified in the project management planning documentation and must be produced and provided to complete the project.

Work performance informationIncludes but not limited to:

Deliverable status Schedule progress Cost incurred

Change requestsIncludes but not limited to:

Corrective, preventive actions Defect repair Updates

Monitor and Control Project Work | DFD

Monitor and Control Project Work

Performance reportsEnterprise environmental factorsOrganizational process assets

Expert judgment Change requestProject management

planProject document

updates

Monitor and Control Project Work

Concerned with:• Comparing actual project performance against the Project

Management Plan• Assessing performance to determine whether any corrective or

preventive actions are identified and then recommending those actions as necessary

• Analyzing, tracking and monitoring project risks to make sure that risks are identified, their status is reported and that appropriate risk response plans are being executed

• Maintaining an accurate, timely information base concerning the projects product (s) and their associated documentation through project completion

• Provide information to support status reporting, progress measurement, and forecasting.

• Providing forecast to update current cost and current schedule information

• Monitoring implementation of approved changes when and as they occur

Perform Integrated Change Control

Work performance information

Change requestsEnterprise environmental factorsOrganizational process assets

Expert judgmentChange control meeting

Change requests status updates

Project Management Plan updates

Project document updates

Integrated Change Control

Include the following activitiesIdentifying that a change needs to occur and has occurredInfluencing the factors that circumvent integrated change control so

that only approved changes are implementedReviewing and approving requested changesManaging the approved changes when and as they occur, by

regulating the flow of requested changesMaintaining the integrity of baselinesReviewing and approving all recommended corrective and preventive

actionsControlling and updating the scope, cost, budget, schedule and quality

requirements based upon approved changesDocumenting the complete impact of requested changesValidating defect repair etc.

Close Project or Phase

Accepted deliverablesOrganizational process

assets

Expert judgment Final product, service or result

Organizational process assets updates

Close Project > Outputs

• Final product, service or result• Formal acceptance and however of the final product, service or

result that the project was authorized to produce. The acceptance includes receipt of formal statement that the terms of contract have been meet.

• Organizational process asset (updates)• Formal acceptance documentation• Project files• Project closure documentation• Historical information and lessons learned

Questions

• [mail.shahrier@gmail.com]

• http://bd.linkedin.com/in/shahrier

pmp exam preparation course: 03 project integration management

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