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Practical Information for the Participants
ITU/WHO Focus Group on Artificial Intelligence for Health (FG-AI4H)
New Delhi, India, 11-15 12-15 November 2019
Event Venues:
ITU & WHO AI4H Workshop, 11-12 12 Nov. 2019
Indian Council of Medical Research
V. Ramalingaswami Bhawan, P.O. Box No. 4911
Ansari Nagar, New Delhi - 110029, India
Ph: +91-11-26588895/91-11-26588980, +91-11-26589794/+91-11-26589336
Fax: +91-11-26588662
E-mail: icmrhqds@sansad.nic.in; rajeev.roy@nic.in;
FG-AI4H Meeting, 13-15 Nov. 2019
National Institute of Communication Finance
Mehrauli, Gurgaon Road, Ghitorni
New Delhi - 110047, India
Fax: +91-11-26502677
E-mail: nicf.moc@gov.in; devendranim@gmail.com
– 2 –
1. Hotels:
Hotel reservations are to be made directly by delegates. Please send a copy of the
reservation to the focal point(s) listed on this document. List of suggested Hotels and
relevant information is attached in Annex 1. Arrangements will be made by Indian Council
of Medical Research (ICMR) and National Institute of Communication Finance (NICF) to
transport delegates from their respective hotels to the meeting venue.
2. Transport from Hotels to the Venue
There will be transport arrangements for delegates attending the workshop and conference.
Accordingly, a shuttle service will be made available from the hotel to conference venue during
all the 5 4 days by ICMR and NICF.
3. Entry Requirements
Foreigners seeking to enter in India should be in the possession of valid passports or any
other travel document. The passport or any other travel document is to be presented to the
Immigration Control Officer at any entry point, such as Border station or Airport. The travel
document must be presented along with one of the following:
An Indian Residence Permit/Person of Indian Origin (PIO)/Overseas Citizen of India
(OCI) card
A valid Visa (where applicable) from any Indian embassy/consulate abroad
Electronic Travel Authorization (ETA) granted through the e-Visa application process.
4. Visa – Formalities for entering India.
Foreign nationals entering India are required to possess a valid international travel document
in the form of a national passport with a valid visa obtained from the embassy or consulate
representing India in your country or, if there is no such office in your country, from the one
that is closest to the country of departure. All individual visa seekers are requested to apply for
the Indian Visa through Online application (see 4.B). All nationals of Bhutan and Nepal
Citizens do not require visas or passports to enter India (unless arriving from mainland China,
Hong Kong, Macau, Maldives or Pakistan). For elaborate information on the visa process for
India, kindly refer here.
Participants eligible for an e-Visa or visa on arrival are encouraged to apply for it (See 4.A).
In case you are not eligible for an e-Visa/visa on arrival, kindly see 4.B. Those requiring an
invitation letter, please see 4C.
A. Visa Categories:
a) Tourist Visa- For travelling to India for tourism purposes
b) Transit Visa- For travelling through India to a destination outside India.
c) Business Visa- Business Visitor coming to attend business meetings, technical meetings etc.
for a short period.
d) Conference Visa- For participants of conferences organized by Government authorities
including Public Sector Undertakings, Autonomous bodies under Government.
e) UN Official Visa: For UN Non-Diplomatic officials on a visit to India
f) Visa on Arrival: Citizens of Japan and South Korea are eligible for visa on arrival. Please
find more information here.
g) e-Visa: Some countries can avail of the e-Visa provision provided by the Government of India.
Please see list of eligible countries in Table 1. If eligible, kindly apply here
– 3 –
Table 1: List of countries eligible for e-Visa
A Albania
Andorra
Angola
Anguilla
Antigua & Barbuda
Argentina
Armenia
Aruba
Australia
Austria
Azerbaijan
B Bahamas
Barbados
Belgium
Belize
Bolivia
Bosnia & Herzegovina
Botswana
Brazil
Brunei
Bulgaria
Burundi
C Cambodia
Cameroon Union Republic
Canada
Cape Verde
Cayman Island
Chile
China
China- SAR Hongkong
China- SAR Macau
Colombia
Comoros
Cook Islands
Costa Rica
Cote d'lvoire
Croatia
Cuba
Cyprus
Czech Republic
D Denmark
Djibouti
Dominica
Dominican Republic
East Timor
Ecuador
El Salvador
Eritrea
Estonia
F Fiji
Finland
France
G Gabon
Gambia
Georgia
Germany
Ghana
Greece
Grenada
Guatemala
Guinea
Guyana
H Haiti
Honduras
Hungary
I Iceland
Indonesia
Iran
Ireland
Israel
Italy
J Jamaica
Japan
Jordan
K Kazakhstan
Kenya
Kiribati
Kyrgyzstan
L Laos
Latvia
Lesotho
Liberia
Liechtenstein
Lithuania
Luxembourg
M Madagascar
Malawi
Malaysia
Mali
Malta
Marshall Islands
Mauritius
Mexico
Micronesia
Moldova
Monaco
Mongolia
Montenegro
Montserrat
Mozambique
Myanmar
N Namibia
Nauru
Netherlands
New Zealand
Nicaragua
Niger
Niue Island
Norway
O Oman
P Palau
Palestine
Panama
Papua New Guinea
Paraguay
Peru
Philippines
Poland
Portugal
Q Qatar
R Republic of Korea
Republic of
Macedonia Romania
Russia
Rwanda
S Saint Christopher and Nevis
Saint Lucia
Saint Vincent & the
Grenadines
Samoa
San Marino
Saudi Arabia
Senegal
Serbia
Seychelles
Sierra Leone
Singapore
Slovakia
Slovenia
Solomon Islands
South Africa
Spain
Sri Lanka
Suriname
Swaziland
Sweden
Switzerland
T Taiwan
Tajikistan
Tanzania
Thailand
Tonga
Trinidad & Tobago
Turks & Caicos Island
Tuvalu
U UAE
Uganda
Ukraine
United Kingdom
Uruguay
USA
Uzbekistan
V Vanuatu
Vatican City-Holy See
Venezuela
Vietnam
Z Zambia
Zimbabwe
All applicants who are not eligible for (f) and (g), kindly skip to clause 4.B.
– 4 –
(i) e-Visa categories
Type Description
e-tourist visa A foreign national may undertake recreation, sightseeing, casual
visit to meet friends or relatives and attending a short term-yoga
programme.
e-Business Visa A foreign national may visit for Business purposes.
e-Conference Visa A foreign national may attend a defined conference.
(ii) General Information about e-Visa
Continuous stay during each visit on an e-tourist visa must not exceed 90
days
All nationalities travelling on an e-business visa are allowed to stay for 180
days
For e-Tourist and e-Business visa, Applicants of the eligible
countries/territories may apply online minimum 4 days in advance of the
date of arrival.
For e-Conference visa, applicants of the eligible countries/territories may
apply online minimum 4 days in advance of the date of arrival with a
window of 120 days.
e-Visa fee is country/Territory specific.
The fee must be paid at least 4 days before the expected date of travel
otherwise application will not be processed.
e-Visa fee once submitted is non-refundable as the fee is for processing of
the application and is not dependent on either Grant or Rejection of
Electronic Travel Authorization (ETA).
(iii) Eligibility criteria for e-Visa
Only nationals of countries listed under 4.A(g) are eligible to apply for the e-
Visa scheme
Applicants of Pakistani origin or holders a Pakistani passport will not be
considered eligible to apply for an e-Visa. In such cases, the individual is
required to apply for regular visa at Indian Mission/Consulate (See 4.B)
The e-Visa service is also unavailable for holders of a diplomatic or official
passport
(iv) Documents for e-Visa
Type Documentation
e-tourist visa Scanned Bio Page of the passport showing the Photograph and
Details
For short term courses, copy of letter from the
institute/organization/hospital etc. concerned on its letterhead
For voluntary work of short duration, copy of letter from the
organization concerned on its letterhead
e-Business Visa Scanned Bio Page of the passport showing the Photograph and
Details
Copy of Business Card
Any letter of invitation if applicable from Indian parties which
wish you conduct the business (optional).
– 5 –
e-Conference Visa Scanned Bio Page of the passport showing the Photograph and
Details
Invitation from organizer, which applicant may seek from this
organiser.
Political clearance from Ministry of External Affairs
Event clearance from Ministry of Home Affairs
(v) e-Visa Application Process
Please keep all the documents ready before beginning to fill your e-Visa application.
All documents including Business cards, Invitation letters etc. must be in English
language, failing which the application would be liable for rejection. The entire
process may take 10 to 15 minutes to complete the application and make the payment.
Applicants must fill the e-Visa application himself/herself and give correct
information in each column and take responsibility for the correctness of information
provided.
The official website for the e-Visa application can be found here:
https://indianvisaonline.gov.in/evisa/tvoa.html
(vi) Entry Requirements and Authorization using e-Visa
Please confirm that your Electronic Travel Authorization (ETA) status is shown
as 'GRANTED' on the website prior to commencement of your journey.
Foreign nationals should carry a copy of ETA along with him/her at the time of
travel.
Biometric details of the applicant will be mandatorily captured at Immigration on
arrival in India.
Nationals of Yellow Fever affected countries or travellers arriving from these
countries must carry yellow fever vaccination card at the time of arrival in India,
otherwise they may be quarantined for 6 days upon arrival in India.
You must travel on the Passport using which you have applied for e-Visa.
Under the e-Visa scheme, entry is eligible from nine selected international
airports of India: Delhi, Kolkata, Chennai, Mumbai, Kochi, Goa, Bengaluru,
Hyderabad and Thiruvananthapuram.
You must have your confirmed tickets for return or onward journey.
(vii) More information regarding Indian Tourist Visa on Arrival
If you wish to seek more information regarding the e-Visa or visa on arrival, you can
send an email to indiatvoa@gov.in or call +91-11-24300666. You can also follow the
link https: //indianvisaonline.gov.in/visa/tvoa.html to visit the official site of Indian
Government's tourism department.
– 6 –
B. Online Visa Application
(i) Nationals of countries, who are not eligible for the e-Visa scheme, will have to apply
for their visas online. In this case, the individual shall submit an application on the on-
line system using the standard visa application form.
(ii) For this purpose, the applicants may log on to https: //indianvisaonline.gov.in
(iii) Please see the illustration below for the overall process:
(iv) To use this online application, the foreigner should be present within the jurisdiction
of the Indian Mission/ Post concerned at the time of making an application and the
granting of the visa.
(v) In order to make an application for getting the Indian visa, the duly signed physical
copy of the application form completed in all respect and submitted successfully, is to
be submitted at the concerned Indian Visa Application Center (IVAC) or directly to
Indian Mission/Post, on the scheduled date of interview along with the requisite
supporting documents.
(vi) The instructions for filling the form and scheduling the appointment can be found on
the website.
(v) Documentation Type of Visa Documents
Single entry visa Copy of the applicant's valid passport (At least 6 months before
expiration);
Return ticket of the flight (not mandatory)
Dully filled in declaration form
Visa fee (if applicable)
Multiple visas Copy of the applicant's valid passport (At least 6 months before
expiration)
Visa fee (if applicable)
Valid passport or national ID of the person to be visited in Tanzania
(host)
A covering letter of the host Institution detailing the reasons and
frequency of Visits
Any proof that justifies that a visitor is required to visit the Republic of
India frequently;
Proof of return flight (as required)
Transit visa Copy of the applicant's valid passport (At least 6 months before
expiration)
Visa fee (if application)
An entry visa or onward ticket to the intended country of destination
Business visa Copy of the applicant's valid passport (At least 6 months before
expiration)
Return ticket of the flight
Visa fee (if applicable)
A work contract or any proof of the work/assignment to be performed
within a period not exceeding three months.
– 7 –
C. Invitation Letter for Visa Application(s)
(i) Delegates who require a personal invitation letter are invited to contact Mr Rajeev
Roy by e-mail (Rajeev.roy@nic.in) with who.itu.fgai4h@gmail.com,
kumarnavnit89@gmail.com and piyush.gautam050@gmail.com on copy.
(ii) The subject line of the email must bear the words "Letter of support for visa" as the
subject. The e-mail subject should also state the registration number, address of the
Indian embassy in the applicant's country.
The deadline for such requests is 20 October 2019.
(iii) The email must include a scan of the applicant's passport data page (1st and the last
page) along with a one-page biographic data.
(iv) Requests for visa support letters can be considered only after you have registered on
the event website, https: //itu.int/go/fgai4h/reg.
(v) Provide the following information:
Name
Father/husband name
Date of birth
Place of birth
Nationality
Passport No
Date of issue
Place of issue
Date of expiry
Address in country of residence
D. General Policy Guidelines relating to Indian Visa: For additional information on the visa
for India, kindly refer to this document.
E. Health requirements
Applications are required to abide by the yellow fever requirements set forth by India:
a) Yellow fever vaccination is mandatory for applicants coming from countries with risk
of yellow fever transmission.
b) The yellow fever vaccination should be administered ten days prior to the travel to
India.
c) Medical proof of the vaccination being administered should be submitted to the
authorized medical officer (as required)
d) Countries at risk of yellow fever transmission: Africa: Angola, Benin, Burkina Faso, Burundi, Cameroon, Central Africa Republic, Chad,
Congo, Cote d'Ivore, Democratic Republic of Congo, Equatorial Guinea, Ethiopia, Gabon,
Gambia, Ghana, Guinea, Guinea Bissau, Kenya, Liberia, Mali, Mauritania, Niger, Rwanda,
Senegal, Sierra Leone, South Sudan, Togo, Uganda.
South America: Argentina, Plurinational State of Bolivia, Brazil, Colombia, Ecuador,
French Guiana, Guyana, Panama, Peru, Suriname, Trinidad and Tobago, Venezuela
5. Currency and exchange The unit of local currency is the Indian Rupees. Its exchange rate with Euro and USD (as of
2019-09-15) is as follows: -
1 Euro = 78.68
1 USD = 70.96
6. Language The official working languages in the country are English and Hindi.
– 8 –
7. Climate
Delhi's has a taste of all climates. The summers (April - July) usually quite hot followed by
cold winter (December - January). The average temperature can vary from 25oC to 45oC during
the summer and 5oC to 22oC during the winter. In summer, adequate precautions need to be
taken to avoid the intense heat, such as wearing light cotton clothing, using sunscreen lotion,
wearing a hat or sunshade while going outdoors and drinking plenty of liquids. In winter,
wearing warm or woollen clothing will protect you from the cold.
Temperatures
Seasons Months Temperature Climate Clothing
Winter December to January 5 to 25 degree Very Cool Woollen and body
warmers
Spring February to march 20 to 25 degree Sunny and pleasant Light woollen
Summer April to June 25 to 45 degree Hot Light cotton
Monsoon July to September 30 to 35 degree Wet, hot and humid Light cotton
Autumn September to
November 20 to 30 degree Pleasant
Cotton and light
woollen
8. Best time to visit
The best time to visit Delhi is from October to March when the weather is at its best. During
this period flowers are at their blooming best, the weather is pleasant and enjoyable to
experience "Incredible Delhi".
9. What to Pack
Pack cotton and light woollen clothes, a sweatshirt for the evening, a light scarf for the breeze,
and sunscreen.
10. Cultural
Delhi is the traditional and present-day capital of India. Delhi stands in a triangle formed by
the river Yamuna in the east and spurs from the Aravali range in the west and south.
Delhi is not only the largest commercial centre in Northern India, but also the largest centre of
small industries. The IT sector, handloom, fashion, textile and electronic industry
contribute immensely to Delhi's economy.
The lifestyle in Delhi is strongly influenced by many of its neighbouring states including
Haryana, Rajasthan, Uttar Pradesh and Punjab. Delhi is a cosmopolitan city where people
from different parts of India cohabit. All major festivals of India are celebrated and the Unity
in Diversity is evident in social and cultural gatherings. Be it Holi, Diwali, Eid al adha, Eid
al-Fitr, Guru Purab, Buddha Purnima or Christmas, you will find the same vigour and
bliss among people from different communities.
More information about Delhi can be found in a companion document.
11. Local time
Standard time zone: GMT +5: 30.
– 9 –
12. Telecommunications The country code for India is + 91
13. Electricity
In India the power plugs and sockets are of type C, D and M. The standard voltage is 230 V
and the standard frequency is 50 Hz.
Type C (also known as the
standard "Euro" plug)
Type D Type M (similar to plug D,
but with larger pins)
14. Internet connectivity
Internet connection will be available at the meeting venue.
15. Mode of transport
Public transport in the metropolis includes the Delhi Metro, the Delhi Transport Corporation
(DTC) bus system, auto-rickshaws, cycle-rickshaws, e-rickshaws, Grameen Seva and taxis.
With the introduction of Delhi Metro, a rail-based mass rapid transit system, has gained
popularity. Other means of transit include suburban railways, inter-state bus services and
private taxis which can be rented for various purposes. Buses continue to be the most popular
means of transportation for intra-city travel, catering to about 60% of the total commuting
requirements.
Private vehicles account for 30% of the total demand for transport, while the rest of the
demand is met largely by auto-rickshaws, taxis, rapid transit system and railways. Uber and
Ola both provide services in Delhi.
Travelers are cautioned to take basic precautions. In case you have any doubts regarding the
mode of travel, kindly refer to any travel agent for hassle-free, safe and reliable
transportation.
– 10 –
16. Contacts
For any questions, please contact:
Mr Navnit Kumar
Tel: +91-11-26588713
Mobile: +91-8544095793 (Call & WhatsApp)
E-mail: who.itu.fgai4h@gmail.com
kumarnavnit89@gmail.com
Ms Neha Taneja
Mobile: +91-9868154552 (Call & WhatsApp)
E-mail: icmraicell@gmail.com
Mr Rajeev Roy
Sr. F.A, ICMR
E-mail: rajeev.roy@nic.in
Dr Devender Kumar Nim
DDG-II, NICF
Tel: +91-11- 26502567
Mobile: +91-9868137273
E-mail: devendranim@gmail.com
– 11 –
ANNEX 1
LIST OF POTENTIAL HOTELS IN NEW DELHI
Hotel Room Types
Rate
in
USD
Distance
from ICMR
(km)
Distance
from NICF
(km)
AEROCITY:
Lemon Tree Premier
Asset No. 6, Aerocity Hospitality
District, IGI Airport, Aerocity, New
Delhi
https://www.lemontreehotels.com
Business Princess Bed 100
14.1 14.0
Business Double Room 135
Aloft Twin Room 170
Premier King Room 180
Premier Twin Room 180
Double Room 105
Holiday Inn
Hospitality District, Asset Area 12,
Aerocity Access Rd, Aerocity, New
Delhi
https://www.ihg.com/holidayinn/hotel
s/us/en/new-delhi/delap/hoteldetail
King Bed Superior Room 160
14.6 14.9
Twin Bed Superior Room 160
Superior Room 160
King Bed Deluxe Room 175
Deluxe Room 185
Andaz Delhi
Asset No.1, Aerocity, New Delhi
https://www.hyatt.com/en-
US/hotel/india/andaz-
delhi/delaz/offers
Andaz King Room 182
14.6 14.8 Andaz Twin Room 190
Andaz Twin View Room 203
Andaz King View Room 203
SAKET:
Hilton Garden Inn
A4, DLF Place, Saket District Centre,
New Delhi
https://hiltonhonors3.hilton.com
Guest Room Single 105
7.5 11.2
Guest Room Double 120
Premier Room Single 125
Premier Room Double 140
Superior Room Double 90
Premium Room Single 100
Premium Room Double 105
– 12 –
Sheraton
Saket District Centre, District
Centre, Sector 6, Pushp Vihar, New
Delhi
https://sheraton.marriott.com/
Single Deluxe 210
7.3 11.0
Double Deluxe 240
The Leela Palace,
Diplomatic Enclave, Chanakyapuri,
New Delhi
reservations@theleela.com
Grande Deluxe Room 230
3.9 15
Premiere Room 285
List of Hotels and the Point of Contact:
Please note that the prices mentioned in the table are only indicative and may vary; you are advised
to reserve your preferred hotel as early as possible to avoid late minutes' disappointments as
November is high season period for tourists. As per the request from ICMR, the above-mentioned
hotels are ready to provide with the best possible offer regarding cancellation charge facilities and
have kept the cut-off date till the end of October. The inclusion of the names of these hotels in this
document does not amount to their endorsement by ICMR or NICF and the local hosts do not take
responsibility for the quality of services provided by these hotels. The participants are requested to
mention "7th WHO-ITU Focus Group Meet-2019" as a subject line while booking the above-
mentioned hotels.
The hotels mentioned above are situated in the Aerocity and Saket area. ICMR will be providing
pick up and drop facilities in the morning and evening from these two areas. Guests are requested
to be ready on time if they want to avail this facility. The pickup/drop points and the timings are
mentioned below.
Sl
No.
Hotel Contact Person Mobile no.& Email id
1. Hilton Garden Inn, Saket,
New Delhi
Mr Abhinav Mehra
(Sales Manager)
Mob: +91-9811252892
Email: abhinav.mehra@hilton.com
2. Sheraton New Delhi Hotel,
Saket, New Delhi
Ms Ridhi Seth
(Sales & M.I.C.E Coordinator)
Mob: +91-9711003466
Email: ridhi.seth@itchotels.in
3. Lemon Tree Hotels Limited,
Aerocity, New Delhi
Mr Ankit Gupta
(Assistant Director of Sales)
Mob: +91-9599432552
Email: sales9.dl@lemontreehotels.com
4. Holiday Inn, Aerocity, New
Delhi
Mr Sajid Khan (Associate
Director of Sales - Catering &
MICE)
Mob: +91-918527795734
Email: sajid.khan@holidayinndelhi.com
5. Andaz Delhi, Aerocity, New
Delhi
Mr Praveen Kashwan
(Associate Director of Sale)
Mob: +91-8588824562
Email: praveen.kashwan@andaz.com
6. The Leela Palace, New Delhi Ms.Mansi Saxena
(Senior Sales Account Manager)
Mob: +91-95600 93775
Email: mansi.saxena@theleela.com
– 13 –
Bus No Place of Departure Time of departure
Bus No.1 Aerocity (Lemon Tree Premier) 0800 AM
Bus No.2 Saket District Centre(Hilton Garden Inn) 0800 AM
Vehicle The Leela Palace 0815 AM
__________________
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