presentation skills for business managers

Presentation Skills for Presentation Skills for Business ManagersBusiness Managers

The New Rules of Presentations

Presented by: Abhishek Sisodia Abhinav Joshi

Presentation

• A visual and aural event intended to communicate, for the purposes of providing information, helping to understand, gaining agreement, and/or motivating to act.

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Content, Design, and Delivery

• Design is the architecture of the slides and the graphic-cal enhancements.

• Delivery is how you voice your message.

• Content includes the research and organization of materials

• To make the presentation great, there must be synergy of these three elements.

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The Process

• First, you must create your content.

• Then, you must design for that content.

• Finally, you must develop your delivery strategy and style.

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The Situation

• Purpose

• People

• Point

• Place

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Using Humor

HELPS YOU CONNECT WITH THE AUDIENCE.

MAKES YOU MORE LIKEABLE.

AROUSES INTEREST.

KEEPS ATTENTION.6

Using Humor• HELPS EMPHASIZE POINTS AND IDEAS.

DISARMS HOSTILITY.

OVERCOMES OVERLY FLATTERING INTRODUCTIONS.

GETS YOUR POINT ACROSS WITHOUT CREATING HOSTILITY.

HELPS RELATE FACTS AND FIGURES.

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Using Humor

• MAKES A POSITIVE IMPRESSION.

SHOWS THAT YOU DON'T TAKE YOURSELF TOO SERIOUSLY.

HELPS PAINT PICTURES IN THE AUDIENCE'S MIND.

MAKES INFORMATION MORE MEMORABLE.

LIGHTENS UP HEAVY MATERIAL.

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Be Funny

Image by Kathy Sierra, via Creating Passionate Users Blog

Using Humor

YOU WILL BE ASKED BACK.

YOU WILL GET HIGHER EVALUATIONS OR MORE SALES.

YOU WILL MAKE MORE MONEY.

YOU WILL MAKE PEOPLE HAPPY10

Timing

• Timing is one of the most important aspects of humor and NOZZZZZs presenting. Not only is timing involved in an individual piece of humor, it is also involved in the placement of that piece of humor in the overall presentation.

• Timing is also involved in spontaneous reactions to "expected“ unexpected developments during the presentation.

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Timing

• Jack Benny said, "Timing is not so much knowing when to speak, but knowing when to pause.“

• In joke telling, a pause just before and just after your punch line gives the audience a chance to laugh.

• Absolutely do not continue to talk when laughter is expected. Laughter is hard toget and easy to discourage. 12

Timing

• Hold eye contact a little bit longer than you think you should when delivering punch lines because time is hard to judge when you are pumped-up for a presentation.

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Time of day and Humor

• The first speaker of the day for an early morning (7:00 a.m. to 9:00 a.m.) program should not expect hearty laughter. People arenot conditioned to laugh a great deal in the early morning.

• Many won't even be awake yet. Use more information and less humor

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Time of day and Humor

• It's important for you to know when NOT to expect hearty laughter. It would be a waste of time to use your best material at a time when laughter normally wouldn't be expected.

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A Sound, Sound System

• A humorous presentation demands a better sound system than a serious talk. In a serious talk, words can be missed and the mainmessage can still be very clear. In humor it doesn't work that way. If key words are missed in a joke or story, it will ruin thehumor. No one will laugh and you will look like a giant goober.

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Closings

• You must put as much time into selecting and practicing your closing as you put into any other part of your presentation. Just like youropening, your closing does not have to be humorous.

• It could be motivational, challenging, thoughtful, respectful of the lengthof the presentation, or it could restate your point in a different way.

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Closings

• you could end with a touching story or quotation that leaves the audience thoughtful and quiet. Even the most serious subjects canbenefit from humor, but the humor should be sprinkled throughout the body of the presentation.

• Don't put it at the end because closings are powerful and the audience will think your overall attitude toward the subject is flippant.18

Know More thanYou Show

• “It’s not hard to know a lot of stuff; what’s hard is to know what stuff to share.”

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Rating Presentations

• Here’s how Rick Altman rates presentations (“The Tyranny of Presentation Software”)

• Best Presentation: Truly excellent speaker, great ideas, and slides that amplify on the points made, instead of repeating them.

• Very Good: Truly excellent speaker, great ideas, and no slides.

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Rating Presentations• Still OK: Excellent speaker, redundant slides that

don’t add anything.

• Not So Good: Bad speaker, good slides.

• Pretty Bad: Bad speaker, no slides.

• The Worst: Bad speaker, redundant slides.

• As you prepare a presentation, imagine your audience rating you by this scale. How would you score?

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an inconvenient truthAl Gore

1) What is your past training using PowerPoint (or Apple Keynote)?

2) Based on your experience at work or school, what are the traditional “rules” for using PPT?

ISSUES IN POWERPOINT PRESENTATIONS

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Slide Design

• Bullets

• Fonts

• Colors

• Hierarchy and contrast

PowerPoint is an on-line medium.

Remember!

February 6, 2003Golden Rules for PowerPoint Presentations 25

Golden Rules of PowerPoint Presentations

• A good PowerPoint presentation aims to change behavior.

• PowerPoint is on-line, highly visual, multimedia.

February 6, 2003

Golden Rules of PowerPoint Presentations

• Fit content to goal, objectives, audience, timeframe

• Strong opening and closing• Distribute content well

across slides• Consistent, visually

pleasing design• Fit font(s), color scheme to

subject, audience

• No more than 1 serif and 1 sans serif font

• Complementary colors, good contrast

• Graphics to enhance text, add eye candy

• Animation to convey flow, dynamics

• Multimedia sparingly, to add pizazz

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New New RulesRules of of PresentationsPresentations

1) Design Right-Brained Slides.

2) Tell Stories.

3) Use Pictures.

Great Book!

Rule #1

Design Right-Brain SlidesNOT TEXT BASED ,BUT VISUAL BASED GOOD IN DESIGN

Read Me!

32Rule #2 Tell Stories

Photo: Steve Mellon/Post-Gazette

Buy Me!

Rule #3 Use Pictures

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Vision trumps all other senses.

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Rule #10: Vision trumps all other senses.

Show Faces

Find Beauty

DownsizedDramatizeDramatize

Use Surprise

2%2% of the of the worldworld

owns owns 50%50% of the wealth. of the wealth.

Use a Metaphorical Image

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The poorest The poorest 50%50% of the of the worldworldThe poorest The poorest 50%50% of the world of the world

owns owns 1%1% of the wealth. of the wealth.

HUMOUR SHOULD BE GENERATED

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Left -Brained Slides

• People can’t listen and read effectively at the same time.

• Watching presenters read directly from their slides is really, really boring.

• Slide after slide of bulleted text puts people to sleep.

• Garr Reynolds calls this “Death By Powerpoint.”

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Beware the Tyranny of Your Tools

• In his online article, “TheTyranny of Presentation Software,” Rick Altman warns that presentation software “dummies” down good presenters

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Death by PowerPoint

Understanding

• Titles -Write informative titles that tell your audience the importance of the slide within three seconds.

• Illustrate information with charts, comparison tables, and/or pictures.

• Call Attention Use arrows or symbols that draw attention to the important part of the chart or diagram.

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THANK YOU !!

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