presented by: michael venuto, pe, pls...• scope creep • managing changes • consensus for...

Presented By: Michael Venuto, PE, PLS

• Effective Project Management Strategies

• Effective Methods to Resolve Project Challenges

• Discuss Collaboration, Communication, Goal Setting

• Well defined budget, scope and schedule• A common goal• Effective communication• Positive attitude• Shared sense of responsibility• Sense of urgency• No one caring who gets credit• Solving problems without assigning blame

• Scope: Expected outcome of a project, specified as functional requirements to achieve that outcome.

• Schedule: Time allotted to complete a project.

• Budget: Project costs, including resources and work packages

“Triple Constraint”

Scope

BudgetTime

• Well defined

• Scope creep

• Managing changes

• Consensus for stakeholders/team members

• Importance of

• Realistic

• Critical Path

• Regular updates

• Sense of urgency

• Having a plan

• Realistic

• Regular updates

• Creating milestones to be able to quickly verify status of budget (why has 75% of budget been expended when work is only 50% complete)

• No project is perfect – expect changes• Can come from outside influences

- Owner

- Field conditions- Funding- loss of staff members

• Effective leaders can adapt and steer the project and project team in the necessary direction.

• The best leaders can take advantage and use the change to improve the project.

• Changes can create a condition when the project can succeed or fail – plan and expect the change in order to be an effective leader.

• Expect and plan for change. When you plan for a change,• it will not disrupt the project.

1. Initiation

2. Planning

3. Execution

4. Monitoring/Control

5. Closeout

Project Initiation

Planning

ExecutionMonitoring

Closeout

The project initiation phase should include:• Identifying the needs and requirements

• Reviewing the current operations

• Financial analysis of costs and benefits, including budget

• Stakeholder analysis

• Project Charter• Costs

• Tasks

• Deliverables

• Schedule

• Generally consists of the following:

• Developing the scope statement

• Selecting the planning team

• Identifying the deliverables/Key Stakeholders

• Creating the Work Breakdown Structure (WBS)

• Identifying activities needed to complete deliverables

• Estimating resource requirements

• Estimating time and cost for activities

• Continued:

• Developing the schedule

• Developing the budget

• Risk Planning

• Gaining formal approval to begin work

• Ensures that the project management plan’s deliverables are executed accordingly, which includes:

• Proper allocation, co-ordination and management of:

• Human resources;

• Materials; and

• Budget

• The end result being the project deliverables

• Monitoring and controlling a project includes:

• Measuring ongoing project activities . Identifying where we are at in the project.

• Monitoring project variables, such as cost, scope and schedule against project plan.

• Identifying corrective actions to address issues

Where are we at?

(Measurement)

Where we planned to be?

(Evaluation)

How can we get on track again?

(Correction)

• This phase consists of:• Contract Closure: Complete and settle each contract,

including the resolution of any open items and close out the contract.

• Project Close: Finalize all activities and formally close the project.

• Post Implementation Review: Look at things that went well and analyze things that did not go so well and develop lessons learned

• Set expectations early• Hold people accountable• Select a team with right expertise• Manage scope and risk• Manage stakeholders• Manage budget and schedule• Communication• Be proactive• Anticipate change (no project is perfect)• What are some other best practices?

The discipline of initiating, planning, executing, controlling, and closing the work of a team to achieve specific goals and meet specific success criteria.

• Enthusiasm

• Set clear an obtainable project objectives

• Good decision maker

• Possess good people skills

• Promotes partnering

• Possess a good technical knowledge

• Ability to build consensus/inspire

• Communicate

• Able to adapt to change

• Vision

• The integrative project management processes include:• Development of Project Charter

• Development of Preliminary Project Scope Statement

• Development of Project Management Plan

• Direct and Manage Project Execution

• Monitor and Control Project Work

• Integrate Change Control

• Close Project

Communication

• If you want more, you have to become more. Jim

Rohn

• Growth is intentional

• Give to others

• Pay It Forward

What lies behind us and what lies before us are tiny matters compared to what lies within us