presenter: peggy mullaly-quijas, executive secretary october 25, 2011

Presenter: Peggy Mullaly-Quijas,

Executive SecretaryOctober 25, 2011

Introductions Why we are here today The Purpose of MCMLA The nature of volunteer associations

The Corporation Federal Tax ID Number Bylaws (http://www.mcmla.org/committees)

◦ Please read these; they are the foundation of the organization.

Policies & Procedures Manual (updated annually; the most recent can be found at http://www.mcmla.org/committees

Listservs MCMLA Listserv (See http://www.mcmla.org/listserv)

MCMLA Leadership listserv at mcmla-l-admin@listserv.kumcedu (will soon be updated)

Web Page/Online Directory Policy & Procedure Manual Bylaws List of Leaders + Emails

Email Skype (headphones can be purchased) Teleconferences

Calendars/Doodle Others

◦ Former Officers◦ Former Committee Chairs◦ Parliamentarian◦ Liaisons◦ Executive Secretary◦ Archivist◦ Annual Meeting Planner

Committees: where the rubber hits the road!◦ Executive Committee◦ Annual Meeting Committee◦ Government Relations◦ Nominating◦ Education◦ Membership◦ Honors and Awards◦ Publications◦ Bylaws◦ Research◦ Advocacy Committee (new!)

Read your Section in P & P Manual

Members◦ Chair◦ Vice-Chair/Chair-elect ◦ Immediate Past Chair◦ Chapter Council Representative◦ Chapter Council Alternate◦ Recording Secretary

Review duties and required reports for each position

Duties◦ Running Meetings and Creating Agendas

Executive Committee Meetings Annual Business Meetings

◦ Read Section in P & P Manual◦ Ex-officio member of all committees, except

Nominating◦ Vote on items in front of Executive Committee

Reports◦ Mid-year report to MLA◦ Annual report to MLA◦ Budget

Duties◦ Appoint Committee Chairs◦ With Chairs, round out membership of

committees◦ Read bylaws and P & P Manual; some committees

have designated and ex-officio members◦ Read Section in P & P Manual◦ Vote on items in front of Executive Committee

Reports◦ Setting Chapter priorities◦ Submit budget items◦ As requested by Chair

Duties◦ Vote on items in front of Executive Committee◦ Updates P & P Manual◦ As Immediate Past Chair, serves on Nominating

Committee (3 year commitment)◦ Read Section in P & P Manual

Reports◦ As requested by Chair◦ Submit budget items

Duties◦ Liaison between Chapter and MLA◦ Must be a member of MLA◦ Vote on items in front of Executive Committee◦ Read Section in P & P Manual

Reports◦ Formal report of MLA Chapter Council

meetings is due at MCMLA Annual Executive Meeting

◦ Submit budget items

Duties◦ Take minutes for the following meetings:

Annual Executive Committee Meeting Annual Business Meeting Any Executive Committee Meetings; in person,

teleconference◦ Vote on items in front of Executive Committee◦ Read Section in P & P Manual

Reports◦ Minutes◦ Submit budget items

Duties◦ Contact committee members◦ Create goals for year, based on chapter

priorities (http://www.mcmla.org/president)

◦ Develop/submit a budget to the Executive Secretary (by December 5th) *

◦ Review special duties for the committees in P & P Manual (i.e. Membership Committee awards an MCMLA membership at the Annual Meeting)

* ES will send out a form to use this week.

◦ Communicate with committee members throughout the year.

◦ Achieve goals.◦ Read Section in P & P Manual

Reports◦ Mid-Year Report◦ Annual Report

Executive Secretary Parliamentarian Archivist Annual Meeting Advisor Editor of the MCMLA EXPRESS Auditor Web Site Editor Electronic Discussion List Owner Annual Meeting Chairs MLA Liaisons (i.e., Membership)

Some to start us off:◦ When does my term start?◦ What should I ask for in a budget?◦ When will the request for my budget items

happen?◦ What important dates should I know?◦ Are there files I should get?◦ Where do I get the names and addresses of MCMLA

members?◦ What do I send to the Archivist?◦ How do I get reimbursed?◦ Your questions?

Peggy Mullaly-Quijas, Executive Secretary◦ MCMLA - Midcontinental Chapter of the Medical

Library Association, PO Box 2218, Lee's Summit, MO 64063-2218

◦ (v) 816.235.1871◦ (f) 816.235.6570◦ mullaly-quijasm@umkc.edu (also pager)◦ pmullaly@aol.com