proactive process overview

Internet IntelligenceInternet IntelligenceWorkshopWorkshop

Presented ByDavid Vine, MBA

David Vine Associates, LLCAiken, SC

Understand how to use the Understand how to use the PROACtivePROACtive Process Process

to obtain larger amounts ofto obtain larger amounts ofrelevantrelevant information information fasterfaster ,,

and and managemanage i t more effect ively. i t more effect ively.

Workshop Learning Objective

PROACtivePROACtive T M T M ProcessProcess PlanPlan RetrieveRetrieve OrganizeOrganize AnalyzeAnalyze CommunicateCommunicate

Plan (10%)Retrieve (50%)Organize (20%)Analyze (10%)Communicate (10%)

MODELSMODELSGovernmentPROACtive

DISCUSSION POINTAre these percent of time numbers realistic for your operation? If so, could you benefit from increased effectiveness in Retrieve/Organize?

S S OOFFTTWWAARREE

FFUUNNCCTTIIOONNSS

DISCUSSION POINT

Are you using any of these? How do they benefit your operation?

method for achieving an end

an often customary method of doing something : procedure

a detailed formulation of a program of action

Definitions: Merriam Webster

BENEFITAvoid false starts, achieve focus, orderly process but leaves room for ad hoc paths.

9 Slides in this section for two-day program

Avoid Surprises/Minimize ImpactDecision Support to ManagementDiscoveryReduce Risks In Known Situations

Why Plan?Why Plan?

ADDR

to get and bring back

to recover (as information) from storage

Definitions: Merriam Webster

BENEFITArea of high leverage for time savings and efficiency.

47 Slides in this section for two-day program

to form into a coherent unityor functioning wholeto set up an administrative structure forto arrange by systematic planning and united effort

Definitions: Merriam Webster

BENEFITArea of high leverage as above. Saves frustration and potential duplication of effort.

13 Slides in this section for two-day program

Conference In-Person or Internet

Slides (Online?)

Reports Distributed on CD-ROM

EmailCommunicate

SpecialSoftware

Ranking Matrix

GeoPlotSpread- sheets

Table Sort in Word

Analyze

Linked HTML Documents

Email FiltersFolders & Find Files

Organize

Alert & Clipping Services

Search Engines

Retrieve

OutlinePlan

BASIC ADVANCED

Organizing Is “The Bridge”Organizing Is “The Bridge”It Is Central To The PROACtive ProcessIt Is Central To The PROACtive Process

Personal Information Managers

Mind Maps

RSSFeeds

assuming the result anddeducing a valid statement by a series of reversible stepsan examination of a complex, its elements, and their relationsresolving complex expressions into simpler or more basic ones

Definitions: Merriam Webster

BENEFITGain deeper insight into meaning of information retrieved. Adds value.

15 Slides in this section for two-day program

● Analysis - an examination of a complex, its elements, and their relations - Example

● Assessment - to determine the importance, size, or value of - Example

● Evaluation - to determine the significance, worth, or condition of usually by careful appraisal and study - Example

● Forecasting - to calculate or predict (some future event or condition) usually as a result of study and analysis of available pertinent data - Example

to convey knowledge of or information aboutto reveal by clear signsto transmit information, thought, or feeling so that it is satisfactorily received or understood

Definitions: Merriam Webster

BENEFITAvoid false starts, achieve focus, orderly process but leaves room for ad hoc paths.

11 Slides in this section for two-day program