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Project report on
process of e-Registration Presentation of
documents upto delivery of registered
documents to registrant public
Submitted to submitted by
Director,ROTI Dr. Pruthwiraj Parida (ORS)Trainee officer,17th Batch
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ACKNOWLEDGEMENT
I would like to express my special thanks of gratitude to the Revenue and
Disaster Management Department, Odisha, Bhubaneswar as well the faculties
and dignitaries of the Revenue Officers’ Training Institute, Gothapatana, for
their valuable instruction and training to make us successful administrators in
the coming period and to catter the public demands. I would also really thankful
them for giving the golden opportunity to do this wonderful project report on
the topic, “e-Registration process from presentation to delivery of documents”,
which also helped me in realising different information. Secondly I would also
like to thank all who helped me a lot in finalizing this project within the limited
time frame.
Dr.Pruthwiraj Parida
ORS trainee officer 15th batch
ROTI
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CONTENTS
Sl No. Topic Page1.
Introduction1
2. e-Registration 2
3. DocumentsRequired for
e-Registration
3
4.Process of e-Registration
4
5.Online EC
9
6.Online CC
9
7.Cashless transaction
10
8.Acts and rules in registration
11
9.Constraints
12
10.Remarkable achievements
12
11.Conclusion
13
12.Reference
13
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1. Introduction
. Registration means the registration of documents registration is made under
the provisions of the Registration Act, 1908.The final output of a property
transaction is a document. The registration of property documents is a crucial
facet in property transactions. A property document will be invalid and
essentially useless if the document was required to be registered and
registration was not done. When a document is registered, a copy of the
document is kept with the registration office. Registration serves a very limited
but crucial function in property transactions.
What is the purpose of registration?
The purpose of registration of a document is to give notice to the
world' of a certain property document having been executed. Record
keeping is another important function of registration offices and these
records are permanent for all practical purposes. The courts of law rely
heavily on such records for deciding property disputes.
2. Concept of e-Registration
Registration of documents through electronically mode is known as e-
Registration.
Objectives of e-Registration
To maintain uniformity in the registration process.
To expedite the registration process within stipulated time limit.
To preserve the record electronically for future reference
Scrutinize and error free registration process.
To check frauds and unfair registration
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To make registration process people friendly.
Market value configuration and automated property valuation. Maintain
all records in digital, integration with land record database (Bhulekh
Online issuance of Encumbrance Certificate (EC) and Certified Copy (CC)
Online registration of partnership firm and society registration.
To make mutation process compulsory by automatic transmission of
Form No-3 to concerned Tahasil intimation.
to ensure efficient, hassle-free and timely delivery of registration services
e-Registration in Odisha
In line with the Orissa government’s commitment to usher a new era of
e-governance, the state on introduced hassle-free e-registration of sale and
purchase of land through the public private partnership. State government
have notified 16 (sixteen) registration services as public services u/s 3(1) of the
Odisha Right to Public Services Act, 2012 vide Gazette Notification No. 1668
dated 17.10.2017. Some of the important services include registration of
property, issuance of Encumbrance Certificates / Certified Copies, Registration
of Partnership Firms/ Societies, marriage registration, etc. Government has
adopted e-Registration System in the state since 6.1.2010.
List of requisite documents for registration
True copy of document to be registered.
All documents relating to the ownership of the transacted Property
i,e.Record of Rights and Interim Sale Deed etc.
Production of valid photo identity-proof card of all the executants,
claimants and identifier (EPIC / Aadhaar / Driving License / Passport /
PAN). 3 (three) passport size coloured photographs of all the executants
and claimants.
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Copy of PAN Card of the executants and claimants (if the document is
valued more than 10 (ten) lakhs.
In absence of PAN card, Form No. 60 under IT Act duly filled in.
Encumbrance Certificate from the date of publication of the RoR
published by the Settlement / Consolidation Authorities up to the date of
execution of the document.
Declaration in Form A duly signed by transferor and transferee, if no
building or structure exists on the transacted property.
Declaration in Form B duly signed by transferor and transferee and
structure report from executive/Junior Engineer (R&B), If any house or
structure exists on transacted property.
In case of document is registered by an Attorney Holder Registered
Power of Attorney Photo identity-proof card of the Attorney Holder. Life
certificate of the principal of the Power of Attorney
Requisite permission from the Revenue Officer when the property is
transferred by a SC/ST person in favour of a non- SC/ST person u/s-22
of Odisha Land Reform Act, 1960.
Requisite permission or NOC issued by the Competent Authority of
Endowments for transfer of property belonging to deity.
Requisite permission from the competent consolidation authority when
the consolidation land is fragmented.
Legal heir certificate from the concerned tahsildar, if some of the
recorded tenants are dead.
Procedure/steps for e-Registration
Ascertaining the market value of the transacted property from DSR/ SR
office and from the website of IGR, Odisha.
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Payment of Stamp Duty: a. Through e-Stamping by purchasing e-Stamp
certificate (Stamp of worth Rs 1000/-) from:- Offices of StockHolding located
anywhere in the state. e-Stamp counters established in the registration offices
Authorized Collection Centre appointed by Central Record Keeping Agency
(SHCIL) Authenticity of e-Stamp certificates can be verified from the CRA
website (https://www.shcilestamp.com)
b. Use of electronic franking machine available in the registration offices.
c. Use of Impressed Stamp Paper to be purchased from the Licensed Stamp
Vendors/ Concerned Treasury or Sub-Treasury Office by depositing requisite
amount.
Presentation of document along with its true copy before the Registering
Officer by the party.
Checking of document by registeringofficer.
a. Verify whether stamp duty is paid in full.
b. Verify whether Record of Rights or intermittent registered deed is produced
to establish the right, title & interest of the transferor on the property so
transacted.
c. Verify whether the property is free from any encumbrance.
d. Verify whether requisite permission is granted by the Competent Authority of
Endowments for transfer of property belonging to deity.
e. Verify whether requisite permission from the Revenue Officer is taken when
the property is transferred by a SC/ST person in favour of a non SC/ST person
u/s-22 of Odisha Land Reform Act, 1960.
f. Verify whether requisite permission is granted by the competent
consolidation authority when the consolidation land is fragmented.
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g. Verify whether all Legal heirs have executed the document as mentioned in
the legal heir certificate received from the concerned tahsildar, if some of the
recorded tenants are dead.
h. Verify whether Life certificate of the principal of the Power of Attorney is
attached.
i. Verify whether structure report from executive/Junior Engineer (R&B) is
attached & verify whether the latest guidelines on valuation of buildings and
superstructure communicated by Chief Engineer (Building) is followed so as to
prevent leakage of government money in terms of stamp duty & registration fee.
j. Verify whether the instrument is not covered under section 22-A of
Registration (Odisha Amendment) Act, 2013.
Generation of ID of the document.
Data entry of basic information of the document. a. Name & Address of the first
party, second party and witnesses b. Land Schedule (Khata No., Plot No.,
Kisam, Area) c. Mode of Payment of Stamp Duty & Registration Fee
Collection of registration fees in the Registration Office. a. A registrant public
may pay the registration fee in cash or cashless mode. b. Government has
facilitated payment of registration fee and fines both online and offline through
Odisha Treasury Portal (https://www.odishatreasury.gov.in). Citizen can make
payment online either through Net Banking or Debit Card or offline through
over the counter mode. Refer Section-6 (“Cashless Transaction”) to know
details about provisions of cashless transaction available for Registrant
Public/Registering officer. Refer “Table of Fees under the Registration Act,
1908” for calculating Fees for registration of different documents.
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Capture of biometric – Photograph, thumb impression and signature of all
parties and the identifiers to the document through electronic device. (Ref: Rule
60 & 66 of Orissa Registration Rules, 1988)
Registration of document
Printing endorsement on back side of the document
Signing of the endorsement by the registering officer
Scanning of documents
Uploading of documents
Delivery of documents
Parties/citizens purchase stamp papers from the Licensed Stamp
Vendors sitting on the premises of registration offices or from Stamp
Vendors vending stamps at other places appointed by the Appointing
Authority under the Odisha Stamp Rules, 1952.
The document along with its true copy duly executed and attested is
presented before the DSR/SR for registration by the persons as required
u/s 32 of the Registration Act.
The DSR/SR or the DR acting u/s 30 of the Registration Act are the statutory
authorities to proceed in the matter of registration of document presented u/s
52 of the Registration Act. Thereafter the adjudication of proper stamp duty is
made U/S 33 of the stamp Act. The proper valuation of the property in case of
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transaction of immovable property made through the deeds of sale, exchange,
partition, settlement and gift is made under section 47A of the Indian Stamp
(Orissa Amendment Act 2008) Act, 1899 with reference to the provisions of the
Orissa stamp rules 1952 as amended till date to prevent leakage Govt.
revenue .
Important Rules and section of Registration
Time of registration
S.23- To be presented for registration within 4 months from the date of
execution (except WILL)
S.24- If several persons executing a document at different times, it may
be presented for registration and re-registration within 4 months from
the date of each execution.
S.25- provision where delay in presentation is unavoidable (delay not
exceeding 4 months – fine not exceeding 10 times the proper Regn. Fees)
S.26- Documents executed outside India – within 4 months after its
arrival in India
Person to present the documents
S.32- Persons to present document for registration
by some person executing or claiming under the document/decree/order
by the representative or assignee of such person
by the agent of such person, representative or assignee duly authorized
by POA executed and authenticated
S.32-A- Compulsory affixing of photograph & fingerprints
Enquiry before registration
S.34 . 1- Executants to appear before the R.O.
2- may be simultaneous or at different times
3- a. admission of execution
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b. identity to be verified
c. in case of representative/assignee/ agent, right of such
person to appear
S.35 – Procedure on admission and denial of execution
Refusal of documents
S.71- Reasons for refusal to register to be recorded
*In Book No.2
* On the document - “Registration refused
5. Online Registration
Online Document Submission
Registrant public can submit document online to the concerned
registering officer visiting the website of IGR, Odisha (https://igrodisha.gov.in)
and clicking on “Online Property/Document Submission” to take prior
appointment (date & time) for presentation and registration of document.
Registering Officers are mandated to deliver the registered document on the
same day to the registrant public on demand who have submitted documents
online, made online payment of requisite fees and taken prior appointment
(date & time) in the respective sub-registrar office. (Ref: Pt1-RDM-Reg-Misc-
0004-2016-32412/R&DM dated 25-09-2017)
Online Encumbrance Certificate
Citizen can apply online and obtain digitally signed Encumbrance
Certificates visiting the website of IGR, Odisha (https://igrodisha.gov.in) and
clicking on “Online Encumbrance Certificate”. They can make payment of all
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applicable government dues and user fees through SBI e-facility of the Odisha
Treasury Portal.
Online Certified Copy
Citizen can apply online and obtain digitally signed Certified Copies
visiting the website of IGR, Odisha (https://igrodisha.gov.in) and clicking on
“Online Certified Copy”. They can make payment of all applicable government
dues and user fees through SBI e-facility of the Odisha Treasury Portal.
6. Cashless Transaction
Government. now emphasizes the registration through cashless mode.
The purpose of e-Registration can’t be achieved without promoting cashless
transaction. Government in amended. Registrant public shall use electronic
payment of the registration fees and fine using below web portals: Odisha
Treasury Portal (https://www.odishatreasury.gov.in Integrated Financial
Management System (IFMS) (https://www.ifmsodisha.gov.in)
Advantage of Odisha Treasury Portal
Facility for online generation of pre-filled electronic challan Payment
of dues may be made either online or offline.
Multiple mode of payment i.e. Net Banking, Debit Card, Payment over the
counter (Cash or Cheque or Demand Draft), Online printout of the challan,
Reprint of challan (Ref: Order No-18991-RDM-Reg-REGN-0013/2016-R&DM
dated 23-06-2016), Registration fee (including fines and user charges)
amounting fifteen thousands shall be collected in shape of Treasury Challan or
DemandDraft or Pay Order drawn on any Scheduled Bank or through any
electronic mode. (Ref: sub-rule (1) of Rule 159 of Odisha Registration Rules,
1988)
7. Mutation& e-Registration
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After completion of registration process, the Form-3 in e-
registration system is automatically transferred to LRMS server and available
to Tahasildar for initiation of suo-motto mutation cases in LRMS.
8. Monitoring
For prompt and hassle-free delivery of registration services in a
transparent manner, the registration offices need to be continuously and
systematically monitored.e-Registration has developed web-based online MPR
formats containing 16 parameters for monitoring of functioning of Registration
offices which is available at www.igrodisha.gov.in. Reports of registration office
are available online to all ADM-cum-DRs, Deputy lGRs, IGR and principal
Secretary, R&DM Department. Out of 16 parameters, 7 parameters (Sl No 1 to
7) will be automatically generated from the e-Registration application, whereas
the rest 9 parameter shall be entered through IGR web portal by the SR/DSR.
1. Registration of Document
2. Document Completed for Delivery
3. EC Delivery
4. CC Delivery
5. Form3 Delivery
6. Collection of Stamp Duty
7. Collection of Registration Fee
8. Audit Compliances
9. Disposal of Undervaluation Cases
10. Best Practices lntroduced
11. Target Achieved
12. Registration Counters
13. Correspondence made on Form3
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14. Working Status of lnfrastructure
15. Status of Unclaimed Documents
16. Right to lnformation
SL No. Name of service Given time limit
in days
1 Registration of documents 3
2 Issue of Encumbrance Certificate 7
3 Issue of Certified Copy of previously registered
documents
7
4 Registration along with issue of marriage
certificate under Spl. Marriage Act (where no
objection received)
40
5 Registration along with issue of marriage
certificate under Spl. Marriage Act (where
objection received)
70
6 Registration of Societies (where one district is
involved)
30
7 Registration of Societies where one district is
involved (State Level Society)
90
9. Constraints
i. IT Infrastructure & stable internet connectivity.
ii. Public awareness regarding online registration.
iii. Capacity building of registering officers/staffs.
iv. 100 percentage adaption of cashless transaction.
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10.Remarkable achievement-
Online transmission of Form no-3 to concerned Tahasils.
Mandatory mobile number entry so that the people can directly trace the
documents and delivery will be faster.
Installment of CCTV cameras in SR/DSR offices.
Cashless transaction of fees.
Registration under ORTPS rules.
10. Conclusion
Registering Officers are mandated to deliver the registered document on the
same day to the registrant public on demand who have submitted documents
online, made online payment of requisite fees and taken prior appointment
(date & time) in the respective sub-registrar office.The objective of the e-
Registration and other reforms taken in the field of registration can only be
fulfilled when the citizen register and get the delivery of the document within
the given time limit without involvement of middlemen. This can only be
achieved when public will be aware about different e-Governance initiatives of
the government. The success of revenue administration depends on the
updation of land records.
11.Bibliography
https://www.igrodisha.gov.in/
https://www.revenueodisha.gov.in/
https://www.odishatreasury.gov.in/
https://www.shcilestamp.com/
Letter No - 25606/R
&DM RDM-Reg-REGN-0015-2017 dated 02-08-2017 Letter No - RDM-Res-
REGN-0015-2017 - 13598/RDM dated 13th April 2018
Letter No - Pt1-RDM-Reg-Misc-0004-2016-32412/R
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