project planning. develop the baseline develop the scope of what is required split the project into...

Project PlanningProject Planning

Develop the BaselineDevelop the Baseline Develop the scope of what is required

Split the project into meaningful elements using a Work Breakdown Structure

Develop a schedule linking the various project elements

Identify the resources needed for each element of the WBS

Develop cost forecasts for each element of the WBS

Forecast revenues and benefits

Consider risks and options

Develop a strategy (organisation, purchasing, risk, etc).

Allocate tasks and responsibilities

Initiate a documentation and reporting system

Breakdown Structure CubeBreakdown Structure Cube

Organisation Breakdown Structure (OBS)

Work Breakdown Structure(WBS)

R$

Cost Breakdown Structure (CBS)

W

Work Breakdown Structure Work Breakdown Structure (WBS)(WBS)

Sub-dividing the Project into Work Packages

Work Breakdown StructureWork Breakdown Structure

A hierarchical breakdown of project elements - the “work packages”

Provides consistent basis for schedule and costs Forms the basis for control and reporting Must be consistent across projects and

programmes

Example WBSExample WBSBuild New College

MainBuilding

Site SportsComplex

Curriculum StaffingOrganisation

Systems EquipmentStructure

Plumbing CommsHeat &Ventilation

Sound &Vision

ElectricPower

Lighting

Tender Evaluate Order Delivery

Design TestConstructPurchase

Basic WBS for Project Basic WBS for Project FrameworkFramework

Level 1

InitialInvestigation

Level 2

Dev. Implement.& Validation

Operation& Closure

Feasibility &Definition

Business Review

Objective / Business Driver

Total Project

Requirements for a standardised Requirements for a standardised

WBS Coding SystemWBS Coding System Within the Business a series of unique numbers or

letters must be developed to identify each level in the WBS

The coding system must allow summary calculations (of cost & time) at each level

The coding system must relate to the general ledger used by the Accounts Department (which may also identify type of asset, etc.)

The codes must be relevant to each business unit

Gantt ChartsGantt Charts

Pert ChartsPert Charts

Chart DependenciesChart Dependencies

F I N I S H T O S T A R T F I N I S H T O F I N I S H S T A R T T O S T A R T

British Standard Precedence British Standard Precedence BoxBox

Milestones & GatesMilestones & Gates

Critical Chain AnalysisCritical Chain Analysis

James

James

James

James

James

Project 1

Project 2

Project 3

Critical Chain

Critical Chain for James – possible resolution that tasks move forwards and backwards and total critical path adjusted by allowance from programme buffer.

Programme Buffer