proposed solicitation for: curbside solid waste collection ... · • source-separated motor oil,...
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Subject of the Presentation
Proposed solicitation for:
Curbside Solid Waste
Collection Services
within several Development
District neighborhoods of
Charles County, MarylandBy: Bob Brickner, Executive V-P, GBB
Draft Request for Proposals
Curbside Solid Waste Collection Services
within various neighborhoods of Charles County, Maryland
RFP No. XX-XX
Issued: July XX, 2009
by
Charles County, Maryland
Introduction
Charles County currently provides curbside
recycling collection services, through a private
contractor, to an estimated 30,000 residences within
the County’s Development District. In contrast,
Solid Waste collection is contracted directly by
residents and/or home-owners from private haulers
or is self-hauled to one of the County’s drop-off
centers.
• AA Reliable Trash
• Allied Waste
• Amber's Disposal, LLC
• ARCS, Affordable
• B. Will Trash Services, LLC
• Bay Area Disposal, LLC
• Bowie Trash Co.
• Carroll
• Dre's Transfer & Landscaping
• Fielding & Son Trash
• Francis Refuse
• Knott Just Trash
• Newburg Trash Svc.
• T&S Trash Service
• Town of Indian Head (municipal)
• Town of La Plata (municipal)
• Washington Hauling
• Waste Management of So. Md.
Current List of 18 In-County Haulers
In an effort to create Standardized
Collection Services and Price
Efficiencies
• The County wishes to contract with a single private
hauler for collection of Solid Waste from single-family
and multi-family residences in multiple neighborhoods
encompassing an estimated 6,483 customers located
within a portion of the County’s development district.
• All of these customers currently receive curbside
recycling services via the County’s curbside recycling
contract. A recent update to the Charles County Solid
Waste Management Plan has accommodated the
Work on this project.
Map of the MSW Residential Collection Districts Location
CONTRACTOR FRANCHISED SOLID WASTE COLLECTION
AND DELIVERY OF MSW TO COUNTY LANDFILL
• The RFP is soliciting Proposals for a private contractor to
collect and haul Solid Waste from eight (8) MSW Residential
Collection Districts
• All Solid Waste collected under the Service Agreement must
be brought to the Charles County Landfill for disposal.
• It is intended that each dwelling receive Solid Waste
collection once weekly (on Monday, Tuesday, Thursday or
Friday)
• Upon delivery of wastes to the Landfill, the Contractor will
pay no tipping fee for the material collected from MSW
Residential Collection Districts; the County will provide
disposal free-of-charge to the Contractor and bill the
homeowner’s directly for this garbage service.
Residences per Neighborhood
NEIGHBORHOOD RESIDENCES
Bannister 1,070
Carrington North 569
Carrington South 1,601
Huntington 694
Huntington Ridge 115
Lakewood 260
Northgate 64
Sentry Woods 660
Wakefield 782
Sheffield 668
TOTAL 6,483
• Source-separated motor oil, certain scrap metal,
household hazardous waste, tires, textiles, and
batteries will be handled separately by the County at
the County Convenience Centers located throughout
the County.
• The curbside collection of Recyclable Materials and
Yard Wastes within these eight (8) MSW Residential
Collection Districts are not the subject of this RFP, and
will remain the responsibility of a third-party private
contractor currently under separate contract to the
County.
Continued Role of the Existing
County Convenience Centers
Rights to Carbon Credits
• The RFP is being drafted such that the
County would reserve the right to any and all
Carbon Credits, Green House Gas
reductions, and/or compensation or other
benefits that may be derived there-from as a
result of services provided by any
Contractors or all Contractors pursuant to this
RFP.
Solid Waste Collection Container(s)
• A 95 gallon waste collection wheeled cart
would be provided for each of the residence
collection points within the MSW Residential
Collection Districts.
• These containers will be provided at the
expense of the Contractor who will also be
responsible for maintaining an inventory of no
less than an average of 200 containers at
their business facility. The Contractor would
be responsible for delivery of the Containers
to each residence within the MSW
Residential Collection Districts.
Public Awareness Program
• The County and the Contractor shall jointly develop
and implement a public awareness program designed
to accomplish the following:
• Geared to enhance the public’s knowledge of the
existence of the County’s MSW collection program and
the collection schedule and the benefits of participating
in the County’s MSW collection program.
• As a part of this public awareness program, the County
would:
– Use reasonable effort to inform residents of the existence of the
County’s program and the MSW collection schedules within the
eight (8) communities.
– Use reasonable efforts to enforce the rules and regulations
relating to the materials to be collected from the residents.
Public Awareness Program
(continued)
• As part of this public awareness program, the
Contractor shall:
– Cooperate with the County in its efforts to promote the goals of
this program. This can include joint advertising campaigns and
community outreach programs such as the County fair and
Potomac River Watershed Cleanup.
– Allocate funds to promote the goals of this public awareness
program. The Contractor shall make available (no less than
$xxxx per year) in promotional materials or services to enhance
the public awareness program. The Contractor will provide
copies of invoices to the Coordinator verifying expenditures.
– At no time distribute promotional or educational material to
residential units within the MSW Residential Collection Districts
without the express direction of the Coordinator.
Suggested Period of the
Service Agreement
• The period of the Service Agreement shall be for
five (5) years beginning on or about January 1,
2010 and shall end on December 31, 2014 with
an option for two (2) one-year extensions upon
the mutual consent of the County and the
Contractor.
• The County would reserve the right to terminate
the Services Agreement upon thirty (30) days
notice in the event of Contractor default under
the specifications set out in the RFP.
Ownership of Containers
• If the County cancels the Service Agreement for
Termination for Convenience or Non-appropriation of
funds prior to its expiration date, the County would buy
out the Solid Waste Collection Containers on the basis
of 5-year straight line depreciation based on the unit
price set forth in Form E of the Contractor’s Proposal
(e.g., after three years of the five year term, the
remaining 40 percent of the price shown on Form E).
• If the Service Agreement runs full term, the County
shall be given title to all the Solid Waste Collection
Containers, as-is and where-is, at no additional
charge.
Proposed Procurement Schedule
Milestone Date
Final RFP Prepared and Issued Tuesday, July XX, 2009
Pre-Proposal Conference Wednesday, July X, 2009, 10:00 am
RFP Addendum Issued of Pre-Proposal Question/Answers Wednesday, July XX, 2009
Questions on RFP Due to County Friday, August 22, 2009, 12:00 noon
Proposals Due to County Friday, September 5, 2009, 3:00 pm
Interview of Shortlist Proposers Late September 2009
Contractor(s) Selected for Final Negotiations October 2009
Service Agreement Awarded, Projected Date November 2009
Projected Service Start Date January 1, 2010
End of Presentation
Any questions from the Board?
Additional slides of the selected
neighborhoods if needed for
Q&A purposes
MAPS FOLLOW OF THE INDIVIDUAL MSW
RESIDENTIAL COLLECTION DISTRICTS
(Including Individual Streets)
• Bannister (used in presentation)
• Carrington
• Huntington
• Lakewood
• Northgate
• Sentry Woods
• Sheffield
• Wakefield
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