radisson,new delhi project material
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RHDSTORE DEPARTMENT
The stores department undertakes various activities like:
Making Purchase requisition for regular items
Verification of Incoming goods against challan
Handling of incoming product
Storage of items in their designated places
Entry in the stock registers only for alcoholic/nonalcoholic beverages
Issue of the items
Entry of all items in the computer
Maintaining all records related to the department
Conducting inventory on monthly/quarterly basis.
BANQUET Organizes:Outdoor Catering
Wedding
Meeting
Anniversaries
Conference
Product launch
Promotion
Halls:Surya Mahal 1,2,3
Sanganer
Jaisalmer
Gajner
Aamer
Surya MahalThe largest of the five banquet halls the Surya Mahal includes a pre-function area and a bar and is well suited for large conferences and seminars. It can also be divided into three separate halls thereby allowing smaller conferences corporate get together and social functions. The Surya Mahal is also an ideal place to hold theme
parties and wedding receptions as well as special events like fashion shows and premiers. It can accommodate upto 300 peoples.
Surya Mahal
Dimensions:
Surya Mahal : Length-90 ft.
Width-43 ft.
Height- 12.4 ft.
Total Area-3870 sq.ft.
Surya Mahal 1,2,3: Length-43 ft.
Width-30 ft.
Height- 12.4 ft.
Total Area-1290 sq.ft.
SANGANERDimensions:
Length-54 feet 6 inches
Width-41 feet 1 inch
Height-8 feet 10 inches
Area-1375sq/ft.
With a total capacity of 50 people the Sanganer Hall makes an exquisite convention hall, seminar or conference room.
JAISALMERDimensions:
Length-26 feet
Width-20 feet
Heigth-9 feet 3 inches
Area-520 sq/feet.
It can accommodate upto 24 people.
It is ideal for small conferences and meetings.
Its excellent natural lighting makes it a perfect setting for any corporate affair.
GAJNERDimensions:
Length-26 feet
Width-15 feet 3 inches
Heigth-9 feet 3 inches
Area-398.5 sq/feet
It can accommodate upto 24 people for a sit down affair and 30 people for a cocktail reception.
Its natural lighting and marble flooring also make it suitable for wedding ceremonies.
AmerDimensions:
Length-56.5 feet
Width-18 feet
Heigth-6 feet 8 inches
Area- 905.97 sq/feet
Licenses required in Banquets:
L-20 is applicable in case service of hard liquor for 5 hours i.e. 7-12pm.
L-49 is issued by ministry of excise when event is organized outside the hotel.
NOC from entertainment department. In case of big event need traffic police approval.
DJ and LIQUOR SERVICES DJ must have PPL (public performance License) for an event.
TAXES applicable in Banquets
Service tax-12.36%(hall rental tax)
F & B, Soft Bvrg-12.50% DVat +12.36%service tax+10%service charge(service charge is a taxable income),
Service charge: 12.36% on 10%(=1.24%)+12.50% on 10%(=1.25%)
i.e. Total=37.35%
Hard liquor tax-32.36%(20% on DVat+12.36% on service tax)
Miscellaneous taxes
Audio visual tax:-LCD (24.86% taxes)
Florist and DJ:-24.86 %( 12.50%dvat+12.36%service tax)
F&B ServiceWe have 6 restaurant in the hotel and all at the same floor.
ITALIA: It’s under renovation. Opening date is tentative(march-April).
NYC: It’s a multicuisine 24 hrs restaurant.
Timings-
7 am -10.30am (Breakfast)
12.30pm-3.00pm (Lunch)
7pm-12.00pm (Dinner)
Covers: 94+8stool (total 104)
I-CHINGI-CHING: I’Ching serves Schezwan Thai Cuisine in an elegant setting.
Timings:
12.30pm-3.00pm(Lunch)
7pm -11.30pm(Dinner)
Covers: 76 (68(total chairs)+8(1 private dining room))
TGKFIt is the flagship restaurant of the hotel.
Timings: 7.00pm-midnight (Dinner)
Lunch available on Sunday.
Covers-85
SAVANNAH BAR
Savannah Bar is an elegantly styled colonial bar. It offers a wide selection of single malts, vodkas, martinis, wines and corresponding mocktails for every cocktails served.
Timings: 12.00noon-1.00am
Covers-49
Discount on Wine
-2Guest+Prestige card-50% flat discount
-4Guest+Prestige card-25%flat discount
R-the lounge
R-The Lounge provides the perfect atmosphere for business meetings and personal rendezvous.
Timings- 8.00am-midnight
Covers- 49
PURCHASE DEPARTMENT
Parameter -5 R’S (right quality, right quantity, right price, right time, right source)
Role-Receive and process the purchase requisition (PRs)from various stores/department.
Call for quotation from different vendors.
Make comparatives and identify the vendors for placing for placing orders.
Get the approval for placing the order on specified vendors from appropriate authorities.
Place purchase order as on the vendor.
Distribution of the purchase orders as per format FMT/PVR/001 to concerned debts.
Vendor development.
Carry out periodical market survey and prepare report as per format.
Carry out tender process for perishables.
Place the order as per market list for perishables.
Place standing orders/rate contracts for regular items.
Carry out emergency purchase and risk purchase.
Hierarchy
Purchase manager (Arvind Mathur- Directormaterial for Radisson Hotel worldwide)
Asst Purchase Manager (A.Suri)
Purchase executives (Mr. Nikhil Dewosis)
Purchase Assistant (Mr. Suresh Philip, Mr. Chetan Arora)
Purchase Runner (Mr. Jay Singh)
HUMAN RESOURCE (HR)
Recruitment of all staff vacancies and recruitment activities are coordinated through the hotel’s
HRD. Director HR develops for requisitioning, recruiting and appointing new employees .
Source:
From within the hotel:-A through search for internal candidates should be conducted before a further search is undertaken.
External Sources:-
Applicants on file.
Advertising.
Catering’s schools and colleges.
Employment agencies/Head hunters advertising.
Management Grades: M1,M2,M3,M4,M5,M6,M7
Staff Grades: S1,SII, SIII, SIV, SV, SVI, SP1, SP2
Leaves: CL-12 days
EL-21 days
Without pay-30 days
Accumulation of leaves:
CL-NIL
EL-63 days.
COMMUNICATION DEPARTMENT
It is situated in the heart of the house. It is the first impression of the hotel, as it is a vital link between the guests and the hotel.
The communication department undertakes various activities like-
-Attending calls
-Guest locations standing instructions.
-Wake up calls
-Do not disturb
-Trunk calls
-Paging
-Emergency
-Handling delay
-Guest complaints
-Phonogram
-Voice Mail
CREDIT DEPARTMENTThe collection of revenue is one of the important functions of credit department.
Card accepted are
VISA
Master card
Dynnes
AMEX (American Express)
Client companies are
Cash listed- this are the companies which can take room only in cash payment.
Credit listed- those companies do payment on credit.
Travel agent issue TA Voucher.
BTC (built to company)-It is for those companies, whose bill
are send to the company.
The reports prepared by the finance Department-
-Month End sales report
-Consolidated P/L Account.
-Summary statement of income.
Profit centers:
-Front office revenue
-Food and beverages Revenue
-Commercial plaza Revenue
-Health club Revenue.
Cost Centers:
-Telecommunication department
-Administrative and General
-Finance Department
-Purchase department
-Security department
-Engineering department
-IT Department
-General Manager office
-HR Department
-Sales and Marketing Department
-Corporate office
BUSINESS CENTREBusiness Center provides official service to the guest like printing, scanning, photocopy, fax, internet, meeting room etc.
We have 7 meeting rooms
-4 at the Business Centre at the lobby level
- 2 are at 1st floor along with club lounge
-1 at the GM’s Office.
Meeting room in club floor are complimentary to club and suite guest for 2 hours as per the subject to availability
Room No.4 at the Business Centre is under contracted rent under AB Interpreter directed by Amit Khosla.
In case of emergency PDR in the restaurants can be given for meetings.
GM meeting room can be also provided in emergency but after prior approval of Director-Front Office.
Charges for meeting rooms:1 Hour-Rs3500
4Hours-Rs 5500
Full day-Rs10,000
Following are the things we consider to book a meeting room for the guest
-Date
-No of peoples
-Check Availability
-Timing
-Mode of Payment
-Interview- a. Scheduled
b. Walk in(not allowed)
CONCIERGE
Concierge is responsible for solving each and every query of guest. They arrange for airport pick-up and drop. Concierge is a 24X7 service.
Vehicles in the hotel are:
-Toyota Innova(2nos)
-Chevrolet Optra (2nos)
-Ford Fiesta (3 nos)
-Ambassador with Radisson logo(6 nos)
-Hotel bus for Crew member (Karachi Tourist Corporation)-we have to pay
1.7 lakh per month for the bus to Karachi Tourist Corporation.
If transportation is done in hotel limo Rs 1000 is charged.
If a guest takes a car from the travel desk Rs 1200 is charged.
BELLDESK Function of Bell desk
-Lobby Attendant Control
-Preparation of departure card
-1 month storage of goods left by guest in left luggage room.
-Preparation of Arrival card.
-Responsible for the newspapers and magazines in the hotel.
Newspaper
-Times of India-130 No’s
-Hindustan times-130Nos
-Ecotime-180nos
-Indian Express-110nos
-Financial express-10nos
-Business Standards-10nos
-Pioneer-10nos
-Statesman-2nos
-The Hindu-5nos
-Asian Age-5nos
-Mid-day-30
-Mail today-75
-Harold tribune-5
Magazines
-Business weak(3nos)
-Film fare(1nos)
-Sport star(1nos)
-Cosmopolitan (1 nos for health club in SPA)
-Outlook
-The week
-India Today Plus
Magazines (housekeeping)
-Time out
-Go now
-India Today
-Business World
-Time
-Business India
-India Today
-HBO
-First city
R-ClubThe Radisson Club is the specialized service for the club guests.
The services offered to the club guests are:
R-Club check-in and check-out.
Comp. Breakfast.
Comp. Meeting Room (2 Hrs. for each day)
Shoe-shine service
Hot chocolate service
R-Club Lounge: Exclusively for the club guests.
Total Covers-40
Breakfast – 0700-10300hrs.
0700-1100 hrs. (On Sunday)
It is operational 24 hrs. a day.
Happy Hour Service- 1900-2100 hrs.(Where liquors are served.)
RECEIVING DEPARTMENT
Functions-
-Verification of incoming goods against challan, PO, quantity/weight & quality.
-Entry in the computer.
-Preparing short supply list on daily basis.
-Preparing projection report, if any.
-Preparing daily receiving report on daily basis.
-Keeping the reports.
Different Vendors/suppliers-
Fruit & Veg: R.K. Vohra
Milk & Milk Products: Shudh Garhwal
Mutton: Mirajjuddin & sons.
Chicken: Balifoods
Sweets: Evergreen Sweet House
Liquor: Bone McKens IMFL (Indian made foreign liquor)
Brindco sales corporation for imported wines.
HOUSEKEEPINGMain functions of House Keeping-
Maintaining guest rooms and corridors.
Upkeep and maintenance of the public area and hotel premises.
Linen room operations.
Uniform room operations.
Minibar operations.
Pest controlling.
On the job training & follow-ups.
Budgeting.
Control Desk.
Lost & found.
Equipment handling.
Laundry operations.
Details of status of rooms-
Occupied rooms
Vacant rooms
Departure rooms
Arrival rooms
Sleep out
RS- Refused
DND-Do Not Disturb
DL-Double Lock
No Luggage
Sleeper
Skipper
Suppliers are provided by Forest Essential.
Stock inventory is done once a month. Inventory is done by external auditing and internal auditing.
Organizational Chart
Director Housekeeping
↓
Manager/Asst.manager(2) Linen/Uniform executive(1) Laundry Exe.
↓ ↓
HK Executive/supervisor(6) ↓ Laundry supervisor
↓ ↓
Houseman Houseman/Tailor Valet/Operator
SECURITY DEPARTMENT
Security System:
Outermost- Checking at the gate. Done by guards.
Inner – Checking at the entrance of lobby gate. Done by security assistant.
Innermost – Checked at the innermost. Done by Security Officer.
CCTV’s – 115 nos. at different parts of the hotel.
Fire alarm panel : through which fire in any room can be detected.
Fire exit system : There are in total 5 number of fire exits in the hotel.
Emergency plan card : Kept in each room for guest’s information.
Guest Assembly Points : Near STP , Near Commercial Plaza.
Staff Assembly Points : Scooter Parking area.
Equipments used by security personals:
-Metal Detectors
-Fuel explosive kit.
- Sniffer Dogs.
FINANCE DEPARTMENTFunctions :
Approve PO’s and update budget commitment.
Verify vendor invoice and check for arithmetical accuracy etc.
Perform 3 ways audit, matching invoice, RR & PO.
Record the payable to vendor and withhold taxes as applicable.
Disburse to vendor on timely basis and deposit taxes withheld.
Reconcile with the vendor’s statement of account periodically.
Undertake cut-off procedure at month end.
Reports prepared by the finance department :
Month-end sales report.
Consolidated P/L account.
Summary statement of income.
Organizational Structure :
Pramod Saxena (Financial Controller)
Geetika Sapre(Asst. Manager) , BhupinderArora (Credit Manager)
Arun Singla (Asst. Manager),
Jeetender Supra (Asst. Manager)
Account Supervisor(2) Account Assistant(3)
Record Keeper
LAUNDRYDifferent Machines in Laundry-
Machine Name Company Name Quantity Capacity
Washing machine Unimac 4
135 lbs
Unimac 1 85 lbs.
1 FB 1 5 kg
Dry Cleaning M/C Multimatic Murcury 1 45 lbs.
Dry Cleaning -----do----- 1 20 lbs.
Steam Press Ajax 3
Cotton Press Ajax 4
Foam Finisher Ajax 1
Sleeve Press Ajax 1
Tumbler/Dryer American Dry Co. 2 115 lbs.
Tumbler/Dryer ------do----- 1 75 lbs
Flat Work Iron American super pro 1
Vacuum Machine Ajax 1
Spotting Board Ciecel 2
Marking Machine Thermopath 1
Hydro Extractor 1
Different Chemicals Used in Laundry:
ES Builder
Sour
ESMP3
Softener
Chlorine Bleach
100 OB
Neutral
RR Sour
Sonril
Emulshifire-1000
Rust X
Lisapol D
Surf Excel
Ketsal-SR
S/B Ultra
S/B Superbright
S/B Upal
S/B Sour
Perchloroethylene
Oxalic Acid
Types of Services-
General Service (Before 10 am & returned after 6 pm , After 10 am returned on next day)
Special Service : 50 % extra(After 10 am but before noon and delivered on same day)
Express Service : 100 % extra ( In 3 Hours)
Taxes:
Laundry: Only entertaintment-12.5%
Dry- Cleaning: Service tax+entertaintment tax-12.5%+12.5%
Pressing: Ent. Tax – 12.5%
In case of child (upto 10 years) only half of the price is charged plus taxes.
FIRE DEPARTMENTFire Pumps-
We have 4 nos. of fire pumps to pressurize the fire water line. All the pumps have auto and manual start facility. These pumps are connected with fire water reservoirs & feeds hydrant and sprinkler line. Fire lines are
always pressurized with 6 to 7 kg water pressure for fire fighting.
PUMPS START CLOSE
1. Jockey 6 kg/cm sq.7 kg/cm sq.
2. Sprinkler 5.5 kg/cm sqManual off
3. Hydrant 5 kg/cm sq.Manual off
4. Diesel 4 kg/cm sq.Manual off
Hydrant-All the areas of the hotel have fire hydrant facility with fire hoses and nozzles. Total 82 nos. hydrants are available in the hotel and each guest floor has 8 nos. of fire hydrants. Incase of fire water pressure can be used with the help of hydrants.
Hose Reel Hose-Total 64 nos. of hose reel hoses are available in the hotel and covers all the internal areas of the building.
Sprinkler System-Entire hotel have automatic fire sprinkler system for fighting fire. Pendent, consoled & side wall type sprinkler are available in the hotel. In case of fire when temperature raises to 68(Red)-79(Yellow) degree Celsius these sprinklers would start fire fighting automatically.
Water Storage-There are 2 nos. of main water reservoirs with 120000 lts. water capacity each
and 2 nos. of hotel terrace tanks which have 45000 lts water capacity each. For more water requirement submersible tube wells can be used to fill up the fire tanks.
Fire Extinguishers-Complete hotel is protected with approx. 270 numbers CO2, water , foam, DCP, and ABC type portable and big sized CO2 fire extinguishers to control the fire in initially stage.
Fire Alarm System-We have Honeywell brand intelligent fire alarm and detecting system. Complete detection and alarm system is connected with security control room centralized fire alarm panel. All the smoke detectors, heat detectors, beam detectors, photo electrical detectors and hooters locations are mentioned on that panel. That panel is manned in round the clock shifts. Detection System is available in the entire hotel.
Fire Block & Exits-All the guest floors are divided in three blocks by fire doors to avoid spreading of fire and smoke. There are 7 nos. fire exits and 3 nos. stairs connected with all the floors from top to bottom. All the fire exits and stairs are connected with air pressurization fans to create positive pressure in escape routes.
PA Systems-In case of fire or an emergency we have public addressing system to evacuate the building. This system is connected with guests floor and other areas of the hotel. We can make area wise and complex wide announcement from emergency control room
Assembly Points- We have 2 assembly points for guests and 1 assembly point for the hotel staff. Incase of fire or any other emergency after PA system announcement all the guests and staff members would assemble at assembly points for head counting. Injured persons would be sent to hospital or first aid centers.
-Location of staff assembly point-Back side scooter parking
-Location of guest assembly points-Staff gate / cooling tower & STP area ramp.
Crisis Management Team- Apart from Fire Officer, Firemen and security team we have 30 peoples Crisis Management Team members to handle an emergency. This team is selected from the various departments of hotel staff. All are specially trained from Delhi Fire Service and hotel fire officer. In case of an emergency they would
respond at emergency spot with emergency relief equipments.
ENGINEERING DEPARTMENT
The engineering department is responsible for maintaining all the issues related to engineering. They are responsible for maintaining power, AC’s, elevators, providing hot and cold water, steam, electrical appliances, purifying water, STP, carpentering etc.
Various machines in the engineering department-
Steam Boilers- 3 Nos.
Hot Water Boilers- 3 nos.
Chillers- 4 nos.
DG- 4 nos. (750 KVA each)
Condenser Pump
Water Treatment Plant
STP
Functions of engineering department:
Prepare work order in respect of maintenance work undertaken.
Maintain records in relation to work contracts.
Approval and authentication of work control bills.
Forward the approved bills to the finance department for payment.
Hierarchy-
Chief Engineer
↓
Asst.Engineer──────────────┐
↓ ↓
Engineering Executive Engineering Secretary
↓
Shift Supervisor
↓
JLLM (Contracted)
Guest RelationsProfile of GRA:
Scanning of the day: Arrival and departure list.
Amenities (till 1600 hrs) fruit, chocolate n cookies.
IRD (In Room dining).
Traces of the day: for honeymoon couple (complementary Chocó cake 1kg+ flower)
Newspaper report (till 1630 hrs) to bell desk.
Departure control
List of RMS in which department cards were sent.
Incident log/profile updation.
Placing of letters for the day.
Rooms Check
Guest interaction for the day
Scanning 24 hrs
Blocking 48 hrs.
Welcome letters 48 hrs.
Reports to the Director-Front Office.
Courtesy call for the day
Flower
Hierarchy:
Ekta Bhakuni (Manager)
Sonam (GRA) Priyambada(GRA) Shilpi(GRA) Anushree(GRA)
F &B CONTROLF & B control takes care of controlling from receiving to distributing it to various department.
Hierarchy
F & B Controller(Praveen Sharma)
F & B Control officer(Lalit Kumar)
Licenses are
L-3- this license are taken to provide room service and mini bar 24 hrs. It depends on the number of room.
L-5 –THIS license are issued by state government for the bar attached with restaurant.
L-20-this license is issued for banquet function.
IT DEPARTMENTThe IT department takes care of data back up system, maintenance of server, systems and laptops of the entire hotel.
The various softwares used by various departments in the hotel are:
Front Office- Opera
For point of sale- Micro
Finance- Alif
Material- Fidelio
Hierarchy:IT Manager (P. D. Sharma)
IT Supervisor (Mr. Suresh)
IT Executive (4nos) Hardware engineer on contract basis(1nos)
Cyber assistant (1nos)
FRONT OFFICEFront Office consists of-
Concierge & Bell Desk
Front Desk
Guest Relations
Business Centre
Club Lounge
Rooms Controlling
Guest Cycle-
Pre-arrival stage
↓
Arrival stage
↓
In-house stage
↓
Check-out
Concierge & Bell desk: Concierge is responsible for solving each and every query of guest. They arrange for airport pick-up and drop. Concierge is a 24X7 service. Bell desk looks after
luggage of the guest, newspapers etc.
Front Desk: Their activities include two days prior room booking, co-ordination for amenities to be placed in rooms, updation in the system, welcoming the guest, do all the formalities for check-in, updation of reg card in the system.
Business Center: Business Center provides official service to the guest like printing, scanning,
photocopy, fax, internet, meeting room etc.
R-Club: This is a special service to the guests staying in club rooms and suits. The services available to these guests are complementary breakfast, complementary meeting room for 2 hrs each day, shoe-shine service. Happy hour service is from 1700-2100 hrs. During these hours the guest can avail liquor on complementary basis. Complementary breakfast is available from 0700-1030 hrs. On Sunday it is extended to 1100 hrs.
Guest relations: They do a scanning of the arrival and departure of the day, checks amenities placed in the rooms, traces of the day etc. They interact with the guest and try to extract as much information as they can in a very friendly manner. They have a
format known as “Guest History Card” in which the informations of the guest are filled up and then updated in the system.
F & B PRODUCTION There are in total 7 kitchens in the hotel where food is prepared for the restaurants.
I-Ching Kitchen: This celebrated oriental restaurant transports one to the Far East with its beautiful landscaping, exquisite oriental dishes. The food is prepared in the I-Ching kitchen which is situated just beside the bulk kitchen.
NYC Kitchen: The NYC kitchen is the most happening kitchen in the hotel. There are three parts in the kitchen viz. Indian part, Continental Part and the Live kitchen.
Bulk Kitchen: The bulk kitchen prepares food for the banquets.
Garde-Manger: This portion prepares various types of salads for all the restaurants.
Butchery: In this portion all the butchery is done.
Bakery: This prepares all the bakery products for NYC and the pastry shop.
TGKF-Live kitchen: This is the signature restaurant of our hotel. This prepares spicy Indian kababs. The kitchen is live kitchen where the guest can see what is being prepared and how it is being prepared. Along with this the guest can prepare a dish according to his own choice.
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