remote, fast, accurate, distributed team decisions

1

SmartWayToDecide©

Remote, fast, accurate, distributed

team decisionshttp://Smartwaytodoitlimited.squarespace.com

SmartWayToDecide© 2010 2

New way (up to 10x cheaper real cost)

Old way (takes time / expensive real cost)

15 Minutes

15 Minutes

15 Minutes

15 Minutes

15 Minutes

½ day facilitated meetingSmartwaytodoit

•Arranged in days•30 Minute sponsor call•15 Minute member sessions

Report

Report

What-If?models

•Finding common day out in all diaries•Travel to same location•Hotels•Facilities•Lost time of 5-10 productive workdays•Expensive facilitator•Report writing

SmartWayToDecide© 2010 3

What is SmartWayToDecide© ?

SmartWayToDecide© 2010 4

Client problem statement How do I get a consensus that takes every member input

accurately?

Over a team of up to 10 differing people or sub-groups?

On what they think are their priorities and views?

For up to 7 different options, projects, bids, proposals, actions, choices?

Without having everyone in the same room, region, country, time-zone?

At the same time?

In a couple of days?

SmartWayToDecide© 2010 5

Client benefits of SmartWayToDecide©

Maximum result for minimum effort

Maximum value for lower cost than full face-to-face meeting

Very simple team inputs (point and click)

Very accurate result

Comprehensive and detailed outputs that can drive actions

Understand differing degree of support for results across the team

Rapid What-If? Scenarios in seconds

Model can be retained and reworked

Team members in any location

Team members can choose time of their input

Less than 1 hour for sponsor

Less than 30 minutes for team members

SmartWayToDecide© 2010 6

How does SmartWayToDecide© work?

SmartWayToDecide© 2010 7

Sponsor completes online forms 1 and 2

We assign contract number and create

detailed email text for Sponsor

Sponsor sends email to all team

member

Team members complete form 3

We do detailed analysis and produce full report (and receive

payment)

Review results with Sponsor

SmartWayToDecide© 2010 8

Sponsor inputs name and scope for up to 7 options for team (in local language) using Form1 on website

SmartWayToDecide© 2010 9

Sponsor inputs names of team using Form2 on website

10

Members inputs for comparisons on Form3 on website...

SmartWayToDecide© 2010

SmartWayToDecide© 2010 11

Unique focus on project ratings and team member opinions

The tool has a detailed mathematical model that takes each member view into account in a precise way with just a point-and-click input

Team members can be shown how their individual input affects the final answer. They will not be able to say their input did not count

Uniquely, the team dynamics are also taken into account. Those that have high ratings from other team members, can have a bigger influence on the final answer

The sponsor can see how each of the team members are clustered near or far from the final result and work on gaining better convergence

It is not just about the team view but also working towards a better team support to go forward

SmartWayToDecide© 2010 12

What SmartWayToDecide© is not!

This is a tool to accurately measure the views using the knowledge, experience and feelings of the team

It is not an Analytical Hierarchy Process (AHP). They look at a detailed set of criteria, factors, inputs, relationships etc. To build a logical view of the underlying structures in opportunities and potential priorities. AHP often takes more time, input and often facilitation by consultants and is extremely useful for a detailed and logical analysis

Smartwaytodecide can be used before embarking on an AHP study and can be used after AHP to get to what the team believes should be done with all the logical inputs, where to look, how they are clustered around the task/outcome (or not!)

SmartWayToDecide© 2010 13

Logic flow

Rate all pairs of options

Rate all members of team opinions Airport Docks Factory Engines Canal Garage Bridge

0.0%

5.0%

10.0%

15.0%

20.0%

25.0%24.4%

21.4%

14.0% 13.7%

10.8%9.0%

6.8%

total team view (unweighted) in rank order

Te

am

re

su

lt p

erc

en

tag

e

Airport Bridge Ca na l Doc k s Engine s Fa c tory Ga ra ge

0%2%4%6%8%

10%12% 10.1%

3.9%5.5%

8.4%6.9%

6.1%5.5%

standard deviation of all team members from each option result

Tea

m d

evia

tio

n p

erce

nta

ge

More than 8 different outputs prioritising the agreed options

What-If?scenarios

Up to 10Team

members orSub-groups

Up to 7Options orProjects

SmartWayToDecide© 2010 14

Complex calculations performed to give detailed and very accurate results

Up to 10 members inputs

Across all 21 pairs of 7 options

Each member rates all other members for strength of opinion. This is an anonymous input

SmartWayToDecide© 2010 15

SmartWayToDecide© outputs

a sample of some of the many report outputs

SmartWayToDecide© 2010 16

Airport Bridge Canal Docks Engines Factory Garage0%

5%

10%

15%

20%

25%

30%

35%

40%

45%

total team view (main result)with min and max range across all team

Te

am

re

su

lt p

erc

en

tag

e

SmartWayToDecide© 2010 17

Airport Bridge Canal Docks Engines Factory Garage0%

2%

4%

6%

8%

10%

12%

10.1%

3.9%

5.5%

8.4%

6.9%

6.1%5.5%

standard deviation of all team members from each option result

Te

am

de

via

tio

n p

erc

en

tag

e

SmartWayToDecide© 2010 18

Airport Docks Factory Engines Canal Garage Bridge0.0%

5.0%

10.0%

15.0%

20.0%

25.0%24.4%

21.4%

14.0% 13.7%

10.8%

9.0%

6.8%

total team view (unweighted) in rank orderT

ea

m r

es

ult

pe

rce

nta

ge

SmartWayToDecide© 2010 19

1 2 3 4 5 6 7 8 9 100.0%

2.0%

4.0%

6.0%

8.0%

10.0%

12.0%

14.0%

16.0%

8.5%

6.2%

9.2%8.5%

13.8%

12.3%

6.9%

10.8%

12.3%11.5%

Opinion rating of team members

Main influencer

SmartWayToDecide© 2010 20

This is an influential member that needs

convincing !

SmartWayToDecide© 2010 21

5% 10% 15% 20% 25% 30%0%

5%

10%

15%

20%

25%

30%

standard deviation of team from each option

option percentage

Sta

nd

ard

de

via

tio

n o

f e

ac

h o

pti

on

High importanceLow variation

Low importanceHigh variation

Average importanceLow variation

High importanceHigh variation

This is a low rated project but with a

higher variation than expected. Why?

SmartWayToDecide© 2010 22

AirportBridge

CanalDocks

EnginesFactory

Garage

0%

5%

10%

15%

20%

25%24%

7%

11%

21%

14%14%

9%

25%

6%

11%

21%

14%14%

8%

opinion weighted team view (Blue) versus equal weighted result (Green)

Te

am

re

su

lt p

erc

en

tag

e

SmartWayToDecide© 2010 23

TEAM MEMBERS EQUAL OPINION TEAM MEMBERS VARYING OPINION

sorted rank sorted rank differences

1 Airport 24.4% 0.6% 1 Airport 25.0%

3.7%

2 Docks 21.4% 0.0% 2 Docks 21.3% 7.1%

3 Factory 14.0% 0.2% 3 Engines 14.2% 0.4%

4 Engines 13.7% 0.1% 4 Factory 13.8% 2.4%

5 Canal 10.8% 0.6% 5 Canal 11.3% 3.2%

6 Garage 9.0% -0.8% 6 Garage 8.2% 1.9%

7 Bridge 6.8% -0.6% 7 Bridge 6.3%