report writing

Amir Saif amirsaiftaz@gmail.com

Report Writing

Management Series

Inspiration from Management

Article

No creativity required

Use simple instruction and

smart tools

Involve yourself and Learn

Become Master

Situation

Imagine this scenario: You're a busy, upper-level manager, and you supervise several junior managers. Every quarter, each member of your managerial team has to give you a written report on his or her department's progress.

This report details profits, costs, productivity, and recommendations for the next quarter

Situation

Reading all of these reports takes days, but what's even more frustrating is that they're all completely different. Some of your managers put the data and statistics right at the beginning, while others use appendices at the end. Some don't include an executive summary, or a section with details about recommendations for the next quarter.

How to handle Situation?

Use easy and simple standard format

How to handle Situation?

Standard format =

Business Report Format

Standard format Headings

1. Title Page (or Title Section)

2. Executive Summary

3. Methodology

4. Introduction

5. Main Body

6. Conclusion

7. Recommendations

8. Appendix

Here are some additional suggestions for writing effective, well-organized reports:

a. Understand your objectives

b. Use a relaxed style

c. Keep it concise

d. Use sources and data

e. Organize your text with clear headings

f. Start with the most important information

g. Keep 'backup' information

h. Do at least two drafts

Final Thought

Following a standard Business Report Format makes it easier for the people reading your report to find what they need quickly.

Use these smart tools.

Thank you

report writing

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