ruth harrison navigating the scholarly communications workflow supporting researchers at imperial...

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Navigating the scholarly communications workflow: supporting researchers at Imperial College London Library

JIBS conference, Friday 8th July

Ruth Harrison, Head of Scholarly Communications Managementr.e.harrison@imperial.ac.uk@ruthej

TodayOur research support services:• open access publishing• research data management• education

Challenges delivering those services:• funders• researchers• administration• metadata

Imperial College LondonNine London campuses

Faculties of Engineering,Medicine, Natural Sciencesand the Business School

Ranked 3rd in Europe / 8th in theworld (THE 2015-16 rankings)

Net income (2014): £969m, incl. £428m research grants and contracts

15,000 students, 8,000 staff, incl. 3,900 academic & research staff

Staff publish 10-12,000 scholarly articles per year

Average quarterly APC commitment: £433 533 (2015 from 3 funds)

Library ServicesCentral Library, 6 libraries at medical campuses & Silwood Park

Over 170,000 online resources & over 5m full text article requests in 2014/15

92% resource budget spend on e-resources

1,658 hours of teaching to 17,148 attendees in 2014-15

Challenges?

REF

Funders…

Institutional OA Fund

Researcher

Other Funder

Institution

Publisher with OA Option

Open AccessPublisher

Central/subjectRepository

Institutional Repository

?

?

Mandate

RCUK

Funding

Mandate

Institutional Database

Institutional OA Fund

Researcher

Other Funder

Institution

Publisher with OA Option

Open AccessPublisher

Central/subjectRepository

Institutional Repository

?

?

Mandate

RCUK

Funding

Mandate

Institutional Database

From Bill Hubbard, Getting the rights right: when policies collide http://www.slideshare.net/UKSG/hubbard-uksg-may2015-public

Researchers

Administration and bureaucracy

(some of) What we’re doing…

Library Services: research support

Scholarly Communications Management team

Open access publishing

The volume of research outputs we potentially have to manage

The increase in deposits to the repository

Research data management

Education support

Copyright and licensing

None of this is in isolation

Combined green and gold workflow

On acceptance• Deposit• Apply

for APC• Link

funding

Manuscript into

repository

APC data intoASK OA

Compliance with green &

gold mandates

in one step

Managed through Symplectic (+ASK OA)Ask for minimum information required

RDM service infrastructure development

1. Make a data management plan: use DMPOnline

2. Store your data management plan centrally: use InfoEd

3. Store your live data securely and safely: use Box

4. Store your final data (and/or code) for 10+ years, making it publicly available: use Zenodo

5. Tell the College where your data (and/or code) is published or stored: use Symplectic

6. Reference your funding and your data in the publications it underpins: tell your publisher

Research Project

Data: BoxSoftware: GitHub

Data/software still needed Delete

External repositoryInternal Storage

Elements

Spiral

Creates data/software

Project ends

no

yes

Metadata, manualor automatic

Can it be published or embargoed externally?

yesno

Metadata, manualor automatic

Can metadata be published?

Library reviews

yes

Communications strategy for OA, RDM and ORCID

ImageFebruary8th Feb FRC Medicine Meeting OA update, including compliance RO

18th Feb Liaison librarians Meeting OA update LibraryFeb Academic staff Email Email to staff who have never deposited to Spiral Library/ROFeb Academic staff Department

meetingsHEFCE policy and College OA support Library/RO

Feb HoDs Email Report on compliance levels (OA Monitor) Library/ROFeb Electrical

EngineeringMeetings OA/RDM lunchtime session Library

Feb DoMs Email Data catalogue guide LibraryFeb/Mar Symplectic

delegatesMeetings Arranging 1:1 with those who are delegates for researcher/authors in Symplectic to ensure understanding of

what is required.Library

March

14th Mar Liaison librarians Meeting OA update Library14th Mar

(tbc)DOMs & ROMs Meeting HEFCE policy and compliance meeting Library

9th Mar Civ Eng Meeting Presentation at staff assembly (JC/NM) Library16th Mar Civ Eng Roadshow Library

Mar Staff and students Website HEFCE implementation and OA service available: update for lead to 1st April LibraryMar Academic staff Department

meetingsHEFCE policy and College OA support Library/RO

Mar OA supporters Meeting HEFCE implementation, support, networking Library/ROMar HoDs Email Report on compliance levels (OA Monitor) Library/ROMar PhDs Workshop Intro to RDM 2 hr workshop for PhDs LibraryMar OA Team Meetings Organising a series of ‘roadshow’ visits – not a meeting but table promoting what is happening to raise

awarenessLibrary

Mar Symplectic delegates

Meetings Arranging 1:1 with those who are delegates for researcher/authors in Symplectic to ensure understanding of what is required.

Library

LibraryServices

Thanks … and questions?

r.e.harrison@imperial.ac.uk