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Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
APPLICATION SOFTWARE
APPLICATION SOFTWARE
44ChapterChapter
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Objectives of this chapter:Objectives of this chapter:
Identify the types of application software
Explain ways software is distributed
Explain how to work with application software
You can…
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
OverviewOverview
This chapter covers Introduction Word Processing Software Spreadsheet Software Presentation Software Database Software Graphics and multimedia software Other software
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
4.1 Introduction
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
What is application software?
Programs designed to make users more productive and/or assist them with personal tasks
IntroductionIntroduction
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
How do you start an application?
Start button All Programs
Application
From the desktop, click the Start button, point to All Programs, and click the name of the application
The program’s instructions load into memory
Introduction (cont’d)Introduction (cont’d)
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Introduction (cont’d)Introduction (cont’d)
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
How is software distributed?
Packaged software, mass-produced Custom software, performs functions specific to a business or
industry Open source software, provided for use, modification, and
redistribution Shareware, copyrighted software that is distributed free for trial
period Freeware, copyrighted software provided at no cost Public-domain software, freeware with no copyright restrictions Pirated Software, software obtained illegally
Introduction (cont’d)Introduction (cont’d)
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Common Features of Software User interface - the user-controllable display screen that allows you
to communicate, or interact, with the computer A User can interact with the display screen using a keyboard or a
mouse
The GUI Graphical user interface (GUI) - allows users to use a mouse or
keyboard strokes to select icons and commands from menus The three features of GUI are desktop, icons, and menus
Introduction (cont’d)Introduction (cont’d)
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Window
Menu Bar
A rectangular area of the screen that displays a program, data, and/or information
Introduction (cont’d)Introduction (cont’d)
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Dialog box
A window that provides information, presents available options, or requests a response
Introduction (cont’d)Introduction (cont’d)
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
The Help Command Help command - a
command generating a table of contents, an index, and a search feature that can help you locate answers
Introduction (cont’d)Introduction (cont’d)
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Software Suite Individual applications share a common program code
Popular office suites offer a word processor, spreadsheet, database, presentation, and other programs
Microsoft Office WordPerfect Office 12
Lotus SmartSuite
Word processing Microsoft Word WordPerfect Word Pro
Spreadsheet Microsoft Excel Quattro Pro Lotus 1-2-3
Database Microsoft Access Paradox Lotus Approach
Presentation Graphics
Microsoft PowerPoint Corel Presentations
Freelance Graphics
Personal information managers
Microsoft Outlook Corel Central Lotus Organizer
Introduction (cont’d)Introduction (cont’d)
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
4.2 Word Processing Software
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Allows users to create and manipulate text and graphics
This process includes editing, deleting and printing the text and multimedia resources
Clip art is a collection of graphics that you caninsert indocuments
Word ProcessingWord Processing What is word processing software?
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Popular word processing features
AutoFormatAutoFormatAutoFormatAutoFormatAutoCorrectAutoCorrectAutoCorrectAutoCorrect CollaborationCollaborationCollaborationCollaboration
ColumnsColumnsColumnsColumns MacrosMacrosMacrosMacrosInk InputInk InputInk InputInk InputGrammarGrammarCheckerChecker
GrammarGrammarCheckerChecker
Mail MergeMail MergeMail MergeMail Merge ResearchResearchResearchResearchReadingReadingLayoutLayout
ReadingReadingLayoutLayout
Smart TagsSmart TagsSmart TagsSmart Tags ThesaurusThesaurusThesaurusThesaurusTemplatesTemplatesTemplatesTemplatesTablesTablesTablesTables
Voice Voice RecognitionRecognition
Voice Voice RecognitionRecognition
TrackingTrackingChangesChangesTrackingTrackingChangesChanges
Web PageWeb PageDevelopmentDevelopment
Web PageWeb PageDevelopmentDevelopment
Word Processing (cont’d)Word Processing (cont’d)
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
4.3 Spreadsheet Software
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
= SUM (C12:Y12)
= A1+B2 (*C12) = D1+E2 (*F12)
What is spreadsheet software?
Organizes data in rows and columns Performs calculations and
recalculates when data changes
Spreadsheet softwareSpreadsheet software
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Columns identified by letters Rows identified by numbers A cell is the intersection of a column
and row
Spreadsheet software (cont’d)Spreadsheet software (cont’d) How is spreadsheet organized?
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Function
A predefined formula that performs common calculations
=B10+B11+B12+B13+B14
=SUM(B10:B14)
SpreadsheetSpreadsheet
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Charting
Allows you to display spreadsheet data in graphical form
Spreadsheet software (cont’d)Spreadsheet software (cont’d)
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
There are 4 types of charts:
i. Column Chart Used to show changes in time and widely known as the
time series
ii. Bar Chart Not suitable for time-based data. Best used for
comparison purposes
iii. Line Chart Suitable for time series data
iv. Pie Chart Widely used to show percentages
Spreadsheet software (cont’d)Spreadsheet software (cont’d)
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
4.4 Presentation Software
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Presentation graphics software
Used to create visual aids for presentations A presentation is sometimes
called a slide show Example: Microsoft PowerPoint
Presentation softwarePresentation software
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Presentation-graphics programs offer templates to help organize presentations
Templates are of two types: Design templates - offer formats, layouts, background
patterns, and color schemes that can apply to general forms of content material
Content templates - offer formats for specific subjects
Presentation software (cont’d)Presentation software (cont’d)
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Graphical presentation program allow users to view the presentation in variety of forms:
i. Slide view View the slides one by one – users may add or edit slide
ii. Outline view Display all text only
iii. Slide sorter view Display graphical images of each slides and allow users to change the
position of the slides
iv. Notes view Allow speaker notes to be added at each slide
v. Master All presentation software must have the basic components of the
slide
Presentation software (cont’d)Presentation software (cont’d)
Chapter 4 SAK3002 – Information Technology and Its Application
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4.5 Database Software
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Database software
Allows you to create and manage data
Add, change, delete, sort, and retrieve data
Database SoftwareDatabase Software
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Essential to manage a large amount of data, for easy, direct access, to avoid data redundancy and to save time. Examples are: Lotus Notes, Dbase, Microsoft Access and Paradox
Database - a collection of interrelated files Database software - a program that sets up and
controls the structure of a database and access to the data
Database Software (cont’d)Database Software (cont’d)
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Types of database software:
i. Dekstop Database For individual use Usage is limited to 5 to 10 users at a time The database functionality is limited as compare to a network databse The data security system is limited especially in locking the database Examples of databases are Microsoft Access, and Microsoft Visual FoxPro
ii. Network Database For both individual and corporate use Support bigger number of users that is exceeding 100 users depending on
the database brand Moreo funtionalities provided Information access and retrieval is faster Higher security system Examples are Oracle, Microsoft SQL Server, and Dbase
Database Software (cont’d)Database Software (cont’d)
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Benefits of databases:
i. Avoid data redundancyii. Data integrationiii. Data securityiv. Data independencev. Data maintenance
Database Software (cont’d)Database Software (cont’d)
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
The parts of a database
A table contains records A record is a row in a
table that contains information about a given person, product, object, or event
A field is a column in a table that contains a specific category of data within a record
Database Software (cont’d)Database Software (cont’d)
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
How a relational database is organized: Tables of rows and columns Row (record) - example: a person’s address
Column (field) - example: the person’s last name
Database Software (cont’d)Database Software (cont’d)
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
How various records can be linked: Key field - a field that is used to sort data Primary key - holds a unique value for each record Foreign key - used to cross-reference data among
relational tables
Database Software (cont’d)Database Software (cont’d)
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
4.7 Graphics and Multimedia Software
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
What is graphics and Multimedia Software?
Software that used to manipulate images, audio and video.
Graphics and Multimedia SoftwareGraphics and Multimedia Software
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Graphics and Multimedia SoftwareGraphics and Multimedia Software Paint/image editing software
Used to create and modify graphical images
Sometimes called illustration software
Example: Microsoft Paint Corel’s Paint Shop Pro
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Graphics and Multimedia SoftwareGraphics and Multimedia Software Professional photo editing software
Allows users to customize digital photographs Save images in a variety of file formats Example: Adobe Photoshop, Adobe Ilustrator
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Graphics and Multimedia SoftwareGraphics and Multimedia Software Video and audio editing software
Video editing software allows you to modify a segment of a video, called a clip
Audio editing software allows you to modify audio clips Example: Adobe Premier, Cakewalk Sonar, Cubase etc
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Graphics and Multimedia SoftwareGraphics and Multimedia Software Multimedia authoring software
Allows you to combine text, graphics, audio, video, and animation in an interactive application
Example Macromedia Flash Macromedia Director
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
4.7 Some other Software
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Note taking software
Enables users to enter typed text, handwritten comments, drawings, or sketches anywhere on the page
Notes are organized like a notebook
Other Software (cont’d)Other Software (cont’d)
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Project management software
Allows you to plan, schedule, track, and analyze the events, resources, and costs of a project
Other Software (cont’d)Other Software (cont’d)
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Accounting software
Helps companies record and report their financial transactions
Other Software (cont’d)Other Software (cont’d)
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
animation
graphicalimages
audio
videoorganize
managemaintain
Web pagesand/or
Web sites
Helps users of all skill levels to create Web pages Some application software programs include Web page
authoring programs
Web page authoring software
Other Software (cont’d)Other Software (cont’d)
Chapter 4 SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
End of Chapter 4
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