sanggunian orientation for general elections 2009

Some Things You Should Know About OUR SANGGUNIAN

Part One

Pop Quiz #1What is the whole name of the Sanggunian?

We are the Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila

What are We?The Sanggunian is the sole autonomous government of the Loyola Schools Student Body and all of its powers emanate immediately from and belong ultimately to the said body. Such powers are exercised through the governing bodies instituted in this Constitution. [Article V, Section 1]

By StudentsThe first foundational responsibility of the elected officers are to be good students.

For Students- protect academic rights and

welfare- establish essential, effective

student services- help foster social, political,

cultural, & spiritual life of students

For Students- develop a University spirit

and work for effective participation in its activities

- serve as the official coordinating channel of the students to the administration and faculty

Therefore we’re all about

REPRESENTATION

SERVICES

Representation isto speak in behalf of the students

entrusting the voice VS surfacing the voice

Providing services isto act in behalf of the students

attending to the needs of the students as students

Since we’re in a University…our REPRESENTATION and SERVICES are grounded and directed toward FORMATION of the ATENEAN

Pop Quiz #2What is the vision-mission statement of the Sanggunian?

We envisiona community of academically excellent, culturally rooted, socially involved, and spiritually mature Ateneans actively contributing to the building of the Filipino Nation

Your Sanggunian…seeks to participate in the task of forming our Ateneo student community by way of student movement integration, representation that is immersed in student life and rooted in Atenean values, and services that address basic student needs and provide opportunities for the growth and development of our community

At this point…Are there any QUESTIONS?

WOW! Sanggu is great! But…

How do we do all these?

Pop Quiz#3

What comprises the Sanggunian?

Sanggu is made up ofCentral BoardSchool Boards

Student Judicial CourtCommission on Elections

Sectoral CouncilsDepartments

What’s the difference between CB & SBs?

scopemembership

Central Boardis the highest college-wide governing body of the Loyola Schools students

President

V. President

Sec. Gen

F. Officer

16 CB Reps COA

Pres.ARSA Pres.

Sectoral Representatives

Roles of the Central Board

Ensure fair and effective representation in all University bodies whose activities and decisions concern the welfare of the students (e.g. LS committees & school council)

1

1. School Council2. School Forum3. Administrative

Council4. Standards

Committee5. Curriculum

Committee6. Discipline

Committee

7. Budget Committee8. Committee on Social Involvement9. Agenda Setting Committee10. Dormitory Committee11. Cafeteria Committee

Recommend changes in existing University policies and structures

2

Create departments, committees, staffs, task forces, and offices as may be necessary to discharge specific functions of the board

3

CB Committeesto expedite discussion and actions, the Board can be divided into groups based on issue areas

1.Committee on Student Rights and Welfare (STRAW)

2.Committee on Social Concern and External Affiliations (CSCEA)

3.Committee on Internal Affairs (CIA)

4.Committee on Non-Academic Formation (CNAF)

5.Committee on Student Activities (CSA)

CB Departmentan arm of the Sanggunian specifically created by the CB as a functional unit that focuses on and addresses specific aspects and needs of the entire Ateneo student population

- Department of Student Welfare and Services (DSWS)

- Department for Student Leadership and Development (DSLD)

Meet weekly or as often as necessary to discharge its functions. Any member of the Board who has committed his/her fourth unexcused absence from its meetings shall automatically be investigated for impeachment.

4

President

-Chairperson and Chief Executive Officer

-Official spokesperson

-Preside over the meetings of the CB

-Call for meetings of the entire Sanggunian or any part thereof

-Coordinate with the SBs on behalf of the CB

-Submit a monthly report on the state of the Sanggunian to the Student Body

-Create additional units as may be necessary to discharge specific functions of the Presidency

-Approve/disapprove selection of chairpersons of departments, special units, and special Sanggunian projects

-Assume responsibilities of the President if the President is absent or incapacitated

-Create additional units as may be necessary to discharge specific functions of the Presidency

V. President

-Chief Administrative Officer

-In charge of daily and administrative affairs of the Sanggunian

-Assist the President in implementing the Code of Internal Procedures

-Custodian of all records in coordination with the SB Sec-Treasurers

-Prepare the agenda of meetings of the Board

-Disseminate information about activities and affairs

Sec. Gen

-Principal budgetary officer

-Assist the President in the implementation of the Code of Financial Procedures

-Keep records of all expenditures

-Prepare annual financial report

-Render a financial statement every semester and make public monthly reports on the Sanggunian’s expenditures

F. Officer

-Represent all students belonging to their school in every year level

-Maintain liaison between his/her constituents, consulting block/course representatives from his/her constituency when appropriate

16 CB Reps

At this point…Are there any QUESTIONS?

School Boardis the governing body of each school’s student body

Chair person

Sec. Treas.

4 Execs

C. Reps B. Reps

Executive Committee

Executive CommitteeThe powers and responsbilities of the ExeCom mimic that of the CB, only in a miniature scale for their school. It is both an executive and legislative body.

Executive Committee- should meet at least twice a month or as often as necessary to discharge their functions

- Any member who has committed his/her fourth unexcused absence shall automatically be investigated for impeachment

Chairperson

-Chairperson and Chief Executive Officer

-Official spokesperson

-Preside over the meetings of the SB

-Call for meetings of the school board

-Coordinate with the CB on behalf of the SB

-Chief Administrative Officer

-In charge of daily and administrative affairs of the School Board

- Assume responsibilities of the Chairperson if Chairperson is absent or incapacitated

Sec-Treas

-Represent all students belonging to their school in every year level

-Formulate projects and programs concerning their school-level and implement these in cooperation with their block/course representatives

4 Executive Officers

-Represent and actively communicate with their constituents

-Consultative, communication, and mobilization arm of the Executive Officers

Course/Block Representatives

General PrincipleSchool Boards enjoy a certain autonomy from the Central Board

Executive Coordinating Assemblyserve as a venue for coordinating and scheduling the various programs and projects of the Sanggunian's units

President V. President Sec. Gen F. Officer

SOSE Chair

SOSS Chair

JGSOM Chair SOH Chair

Batch Coordinating AssemblyEach Batch Coordinating Assembly shall be composed of all School Board Executive Officers, and Course or Block Representatives from a year level

At this point…Are there any QUESTIONS?

End of Part One

Part Two

What was Sanggunian up to in school year 2008-2009?

1

Go back to the fundamentals

Approved and working Code of Internal Procedures (CIP)

Try to meet regularly

Use Parliamentary Procedure

Clear commitments

Clear vision

What were the challenges faced?2

It was almost as if we were starting on scratch

Some had a different idea of what Sanggunian

does

Administration was not accustomed to an aggressive council

Some do not have sufficient knowledge of Loyola Schools matters

What are some recommendations for

next school year?

3

Improve documentation

Roadmap to success:

INFORM

FORM

TRANSFORM

publish readable minutes every week

condense into monthly status reports

Exercise transparency by publishing a semestral

report of expenses

Be regular on the monthly DCA

Turn MVP 200 into an office

Explore the BCA option

Formalize departments

Be more assertive with the special projects

Have skills training during summer

Always exercise proper project managemet

Meet regularly

Review the Constitution

[more on this later]

What could constitute a good platform?

4

realistic

attainable

relevant

well-researched

fresh

Improve the AEMC initiative

Be prepared for the perennial tricycle

concerns

Audit the Student Activity Fund

Be involved in the INAF planning during summer

Help your departments create a term-abroad

program

Help your school/department get

more students

Help create course handbooks

Establish a helpdesk during online registration

Have a hotline

Lobby for more open-source software

Craft implementing guidelines for the Magna

Carta

Push for the shuttle service

Find ways of knowing and supporting socio-political

issues

Find ways of making it easy for any student to get in touch with any

officer of the Sanggunian

How can the constitution be improved?

5

How to win the elections?6

Get more students to vote for you

Get more students to know you

Get more students to trust you

End of Part Two