school district improves education by linking the pieces together

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Pri

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Parents

Students

School District Improves Education by Linking the pieces together

Debbie KarcherCIO Miami-Dade County Public SchoolsDebbie KarcherCIO Miami-Dade County Public Schools

EdPG – All Hands Meeting

Agenda

Employee, teacher, parent, student portals Adoption Student Achievement Equity and Access It’s the process! Flexible and agile systems Benefits, challenges, and looking forward

Microsoft Ups Ante in Education Program

Microsoft is committing $235.5 million more to Partners in

Learning, renewing it’s commitment to making

technology more affordable and accessible for everyone.

Partners in Learning is focused on three primary areas in this second phase:

Training programs to build capacity and skills

Bringing the transformative power of software to many more people

Bringing people together to create community at the grassroots level

Microsoft Ups Ante in Education Program

Who is M-DCPS?

Fourth-largest US school district 390 public schools; 64 Charter

schools Serving 2400 square miles 345,000 students 53,000 employees 131 Unique Home Languages

The Big Picture

The Vision Have all users connected to all information at anytime

The Challenges Giving all of our users access to their systems Providing our parents an easy and consistent way to

monitor their child’s progress Tactical Objectives

Increase parent involvement Connect silo systems Provide easy and consistent access to information Reduce paper-based systems

The Solutionwww.dadeschools.net

StudentsStudents ParentsParents

EmployeesEmployees CommunityCommunity

Adoption

Portal Statistics

Portal Usage Statistics Total Hits Employee Portal 971,099 Teacher Portal 226,499 Parent Portal 588,475 Student Portal 1,954,631

Portal Statistics

Portal Usage Statics Distinct Users

Employee Portal 31170

Teacher Portal 18443

Parent Portal 21678

Student Portal 93124

My Site

Student Achievement

Teacher/StudenDrill Down

Teacher/StudenDrill Down

Test Scores Absences Homeroom Section Birthdates

Teacher Portal

TeacherPortal

My Applications

Electronic Gradebook Application

You can drill down to the school level

Equity and Access

Students can…Students can… View their schedule/grades E-Textbooks Store documents Teacher/Student Collaboration site School announcements and events Create your own “My-site” Many more resources

Student Portal

E-Textbook

It’s the Process!Not the technology!

Login to Parent Portal Using your

Existing Account

Create an Account – First Time

Users

Parent Portal Access

M-DCPS Acceptable Use Policy

Read in detail

If you agree to these terms,

Select Accept

One Time Only

Your child’s MDCPS 7

digit Student ID

Parent 6 digit Pin Number

Student Date of

Birth

Student birth place

State or Country

Necessary Information for

Registration

Repeat the process, for ALL your children attending MDCPS. You need a Parent Pin Number for each

child

Account Confirmation

P1234567

12345678

Reset Password

New FeaturesNew Features Student Schedule Student Assignments

& Grades Attendance E-Textbooks School Bus Information Free and Reduced Meal

Application process Ask A Question and

many more resources

Parent Portal

Parent Interne

t Viewer

Flexible and Agile

Online Application processed and reviewed by District Community Service Office

Community Portal

Benefits

•Helping with 40% student mobility

•Flexible & Agile System

•Highest quality of education for students

•More student use of technology

•Provide parents opportunity to participate in education process

•Give teachers tools & information to succeed

Challenges

Fit any device Adoption slow for adults Internet access to all homes Self-Service for Parents

Looking Forward

Pause and Let Organization Absorb Technology

Social Networking Mashups Port to any device Establish Best Practices in Education New Projects Once Potential is

Realized

Benefits

Safe “My Site’” and collaboration space Can see daily attendance and grades Online textbooks and curriculum

Involved in student’s education and school activities

Catch problems before the end of grading period

I left my book at school no longer an excuse! Enhanced productivity Access to information they never had before Systems are easier to learn

Easier to participate in activities (less bureaucracy)

Customized gateway to M-DCPS Flexible and agile for future programs

Equity

How have the portals brought about equity?

Implementation/Timeline

Portal LiteMay 1, 2006

Enterprise Portal November 2006 to April 2007

Infrastructure and Employee Portal with Collaboration

Enterprise Portal November 2006 to April 2007

Infrastructure and Employee Portal with Collaboration

August 2007 District and Community

Deployment; Global Registration System and

Internship

August 2007 District and Community

Deployment; Global Registration System and

Internship

Decision Making Process

Key Criteria Existing infrastructure and skill sets Scalability Technology partners and third party services Flexibility Rapid Development

Why SharePoint? Experience with Microsoft Products Mature Microsoft Exchange Environment (ADS) Successful Portal “Lite” Established Personnel and Student Data Warehouse Microsoft Platform throughout District Good Partner Relationship with Microsoft

Lessons Learned

Portal Lite Over Estimating Services,

Under Estimating Staff Mapping and Establishing

Environments Beforehand Change Control in Place Getting all Parts to Work Together

Landscape for Public K-12 School Systems

Political Splintered Funding – Not Sustained Leadership Changes Information Technology

Q&A