school safety statement - trinity college dublin · the school recognises and will ensure...
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SCHOOLOFEDUCATION
SAFETYSTATEMENT
November2017
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Health&SafetyStatementContents
HEALTH&SAFETY........................................................................................................3EMERGENCYDETAILS..................................................................................................4FIRSTAID.......................................................................................................4FIREPROCEDURE......................................................................................................5FIREALARM.............................................................................................................5FIREASSEMBLYPOINTS......................................................................................6
HEALTH&SAFETYPOLICY............................................................................................71.0 STATEMENTOFINTENTANDOBJECTIVES...................................................7
1.1 Statement ofIntent......................................................................71.2 Objectives.....................................................................................8
2.0 ORGANISATION&RESPONSIBILITIES.........................................................92.1 HeadofSchool..................................................................................92.2 SeniorMembersofStaff................................................................102.3 TeachingStaff..............................................................................112.4 AllMembersofStaff...................................................................112.5 Students..........................................................................................12
3 HEALTHANDSAFETYARRANGEMENTS............................................................123.1 Information,InstructionandTrainingand Supervision...............123.2 Consultation....................................................................................123.3 Risk Assessments.................................................................................133.4 Accident/IncidentReporting andInvestigation.........................133.5 FireSafety.......................................................................................133.6 HazardReporting............................................................................133.7 OutofHoursWorking....................................................................13
RiskAssessment..................................................................................................15
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HEALTH&SAFETYHealth&Safetyisimportant.TheSafety,HealthandWelfareatWorkAct1989requires that you take all precautions, as far as is reasonably practicable, toavoid endangering yourself or others by your activities. The Health & SafetyStatementandCodesofPracticefortheSchoolaresetoutbelowandyoumustread,understandandabidebythem.ThisSchoolSafetyStatementsupplementsthe College Safety Statement and College Policies,which are contained in theStaff Handbook and are accessible on the web athttp://www.tcd.ie/Buildings/Safety/statement.html.
TheHealth&SafetyStatementandCodesofPracticeconsistof:-
EmergencyDetails
SchoolHealth&Safety Policy
1. Objectives2. Organisation&Responsibilities3. Health&Safety Arrangements4. SpecificSchoolPoliciesandCodesofPractice
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IEMERGENCYDETAILS
Intheeventofanincidentrequiringemergencyassistance,thefire/emergencyservicesormedicalassistance:ContacttheUniversityCentralControlRoomat200PearseSt(ExtNo1999)usingthenearesttelephoneor018961999ifusingamobilephone.Extensions1317willalsocontacttheControlRoom.
IFIRSTAID
DuringnormalofficehoursemergencymedicalattentioncanbeobtainedfromtheStudent Health Services by contacting ext. 1556. Members of staff within eachbuilding have been trained as first aiders. They are responsible for administeringfirstaid to staff, studentsandothers (visitors,membersof thepublicon campus)andensuringtheirallocatedfirstaidsuppliesaresufficient.
IFIRSTAIDPERSONNEL
Detailsoffirstaidpersonnelaregivenontherelevantnotices,postedatconspicuouslocationsthroughoutthoseareas(e.g.intheArtsBuildingnexttotheSecurityDesk).
ShouldthelocalfirstaidersorthemedicalservicesprovidersintheStudentHealthCentrebeunavailablethentheemergencyservicescanbecontactedonextension1999.
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IFIREPROCEDURE
IFIREALARM
The Arts Building is provided with an automatic fire alarm system,which is regularly tested by the College Buildings Office. The fire alarmcan be manually triggered from any of the several break-glass alarmboxes,which are placed in strategic areas around the Building. In theeventofa fire the fire alarm system should be activated immediatelyand the building evacuated. Persons in charge of lecture theatres andteachinglabsshouldassistwiththeevacuationoftheirareas.
ANY PERSON DISCOVERING FIRE: 1. Sound the alarm by breaking the nearest break glass unit. 2. Ring Control Centre (ext. 1999) informing them that the alarm has been
raised and in which area. ON HEARING THE FIRE ALARM: 1 Make your area safe (closing doors, switching off equipment). 2 Leave by your nearest available exit. 3 Report to your designated assembly point DO NOT TAKE ANY PERSONAL RISKS DO NOT RETURN TO THE BUILDING FOR ANY REASON UNTIL AUTHORISED TO DO SO BY THE SENIOR FIRE OFFICER OR OTHER AUTHORISED PERSON AND UNTIL THE FIRE ALARM HAS BEEN SWITCHED OFF DO NOT USE THE LIFTS
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HEALTH&SAFETYPOLICY
11. STATEMENTOFINTENTANDOBJECTIVES
11.1 StatementofIntentTheSchoolrecognisesandwillensurecompliancewiththerequirementsoftheSafety,HealthandWelfareatWorkAct,1989,associatedlegislationmadeunderthe Act and the College Safety Statement and College Policies and Codes ofPracticedocuments.
All reasonable steps will be taken to ensure that no person's - be it staff,studentsorothers-health,safetyandwelfareisputatriskby,orasaresultoftheactivitiesoftheSchool.
Adequate resources will, as far as is reasonably possible, be made available inrelationtohealth,safetyandwelfarematters.
Allaffectedwill receive thenecessary,anduptodate, information, instructionandtrainingandadequatelevelsofsupervisionforthemtoundertakeactivitiesinasafemanner.
Bothproactiveandreactiveapproaches towardshealth, safetyandwelfarewillbetaken.
Thorough consultation will take place with staff, Safety Representatives andstudent representatives on health, safety and welfare in order to ensure theeffectivenessofthisandtheCollegeSafetyStatements.
This local Statement will be kept up to date through regular review and, ifnecessary,revision.
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11.2 Objectives
ByachievingalloftheabovetheSchoolwillensurethatitmeetsitsobjectivesforhealth,safetyandwelfareof:
a) establishingasafeenvironmentforall;b) establishingandmaintainingsafeworkingproceduresforstaffand
students;c) encouraginghealthandsafetyasanintegralpartofworkbyallstaffand
students;d) developingandmaintainingasafetyconsciousnessandasafetyculture
inallwithintheSchool;ande) conforming to the requirements laid down in the Safety, Health and
Welfare atWork Act. 1989, any further provisionsmade under theAct, other applicable legislation and the College Safety Statement,CollegePoliciesandCodesofPracticedocuments.
Signed Assoc.ProfessorAndrewLoxley(HeadofSchool)Date:
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I2.ORGANISATION&RESPONSIBILITIES
ResponsibilitiesHealth&Safetyistheresponsibilityofeveryone.Staffandstudentshaveapersonalresponsibilityforthesafetyofthemselvesandothersandanypotentiallyhazardoussituation should be notified, without delay, to the Head of School; AssociateProfessorAndrewLoxleyorSchoolAdministrator.
SpecificresponsibilitiesintheSchoolarelistedbelow:
2.1 HeadofSchoolThe Head is responsible for implementing the College Safety Statement and theSchoolSafetyStatement, so faras is reasonablypracticable,withinhis/herareaofresponsibility.
TheHead is responsible for thehealth, safety andwelfare atworkof all staff andstudents under his/her supervision, and those members of the public using thefacilitiesunderhis/hercontrol,orwhomaybeaffectedbytheSchool'sactivities.
The Head will ensure that premises, plant and equipment, and activities withinhis/herareaofresponsibilitycomplywithcurrentlegislationandcodesofpractice.
The Head will ensure that policies, codes of practice, procedures and any otherinformation necessary for the safe and healthy operation of his/her school areprepared,made available to his/her staff and students and are adhered to. Thesedocuments will be kept up to date by regular review and revised if no longerapplicable.
The Head will ensure that adequate information, instruction, training, includinginduction training, and supervision are given to all staff and to all studentswithinhis/herareaofresponsibility.
The Head will ensure that suitable and sufficient assessments of risks created byactivities within the School are undertaken as required by the Safety, Health andWelfareatWorkAct,1989andassociatedregulationsandthattheserisksareeitherremovedorreducedtothelowestpracticablelevel.
TheHeadwillmonitoractivitieswithinhis/herareaofresponsibilityandensuretheidentification, reporting and as far as is reasonably practicable the rectification ofhazards.
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The Head will ensure accidents or dangerous occurrences within his/her area ofresponsibility are fully investigated, recorded and documented on the appropriateforms and any remedialmeasures identified are implemented. The Headwill alsoensureanyaccidentthatresultsinanemployeebeingabsentfromnormaldutiesfor
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morethanthreedaysorinanon-employeerequiringmedicalattentionisreportedonthestatutoryformtotheHealthandSafetyAuthority.
He/shewillensurethatsafetyandhealtharegiventhenecessaryconsiderationinallaspectsofoperationswithinhis/herresponsibility.
TheHeadwillensurethatadequateprotectiveclothingandequipmentisavailable,and where identified worn and used, in compliance with the legal and policyrequirementsforallactivitieswithinhis/herareaofresponsibility.
TheHeadwillsubmitareporttotheFacultySafetyCommitteeorotherappropriatecommitteeonhealthandsafetymatterswithinhis/herareaofresponsibilityattheendofeachcalendaryear.
TheHeadwill consult,either separatelyor collectively,withhis/her staff, studentsandsafetyrepresentativesonmattersrelatedtohealthandsafetyandwelfare.
The responsibility for the health and safety of teaching and non-teaching staff,researchworkers,studentsandvisitorsintheSchoolisvestedintheHead.TheHeadmaydelegatetostaffsuchduties-dulydocumented-asconsideredappropriatetoassist indischarginghis/herresponsibilities.TheHeadmustensurethatthosestaffhave received the appropriate information, instruction and training and have theauthoritytoundertaketheseduties.
2.2 SeniorMembersofStaffDuties of Heads of Departments / Research Centres with regard to safetymanagement:
• Toensurethatadepartmentalsafetystatementisprepared,reviewedandupdatedasnecessary
• To cooperate in the undertaking of department safety inspections anddutiesintheirarea
• Tomonitortheimplementationofthedepartmentalsafetystatement intheirarea
• Toensurethataccidents/dangerousoccurrencesarereportedinaccordance with College reporting procedureshttp://www.tcd.ie/Buildinqs/Safety/safetyaccidentreportinq.J2hp
• Toliaiseandcooperatewithelectedsafetyrepresentatives• Tocooperateintheinitiation,organisationandlocalmanagementoffire
drills and other emergency procedureswithin the physical areas of thedepartment/area
• To cooperate in the provision of staff safety training, by directlyorganising relevant training or by ensuring the attendance of staff atdesignatedcourses,asappropriate
• To arrange for the identification of safety equipment requirements,including personal protective equipment within their department/area,and to make arrangements for its provision, as far as is reasonably
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practicable• Tocooperatewithothercollegepersonnelinthemanagementofhealth
andsafetywithintheirdepartment/area
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DutiesofSafetyOfficers:• BefamiliarwiththeCollegesafetystatement• LiaisewiththeCollegeSafetyOfficer• PeriodicallyreviewHealthandsafetyprocedureswithintheirarea• AdviseandassisttheHeadofSchool/Departmentonanyrevisionof
theSchool/DepartmentHealthandSafetyStatementMonitorthatsafeworkingpracticesandprocedures,togetherwithanynecessaryriskassessmentsarecompletedandcompliedwith
• Disseminate health and safety information and reports and pass toappropriate members of staff and students within theirSchool/Department
2.3 Teaching StaffMembersoftheteachingstaffhavearesponsibilityforstudentswhoworkundertheirdirection,andmustsatisfythemselves,sofarasisreasonablypracticable,thattheequipment,materialsandenvironmentprovidedfortheirstudents'usearesafewhenusedinthemannerspecified,andthattheyandtheirstudentsareawareofthepotentialhazardsandrisksassociatedwithanypieceofwork,theprecautionstobetaken,andallrelevantemergencyprocedures.
2.4 AllMembersofStaff
Atalltimesmembersofstaffmust:-CarryouttheirdutiesinaccordancewiththeSafety,HealthandWelfareatWork Act,1989:
(a)totakereasonablecareforhisownsafety,healthandwelfareandthatof any other personwhomaybe affected by his acts or omissionswhile atwork;(b)toco-operatewithhisemployerandanyotherpersontosuchextentaswill enable his employer or the other person to comply with any of therelevantstatutoryprovisions;(c)touseinsuchmannersoastoprovidetheprotectionintended,anysuitable appliance, protective clothing, convenience, equipment or othermeans or thing provided (whether for his use alone or for use by him incommonwithothers)forsecuringhissafety,healthorwelfarewhileatwork;and( d ) to report to his employer or his immediate supervisor, withoutunreasonabledelay,anydefectsinplant,equipment,placeofworkorsystemof work, which might endanger safety, health or welfare, of which hebecomes aware.
BefamiliarwiththeCollegeSafetyStatementandtheSchoolSafetyStatementandpolicydocumentsinsofarasthesearelikelytoaffecttheiractivities.Report(inaccordancewithUniversityprocedures)anyincident,statingwhether
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injuryordamageresulted,assoonasispracticable.Reportassoonasispracticableanyhazardoussituationtotheirimmediate supervisor.Ensure that they are familiar with all exit and fire exit routes for locations inwhichtheyareworking,thelocationoffire-fightingequipmentandtheactionstotakeintheeventofanemergency.
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2.5 StudentsThe School has a duty to ensure the health, safety and welfare, so far as isreasonablypracticableofitsstudents.Studentsareexpectedtoco-operatebytakingpropercareforthehealthandsafetyofthemselvesandotherswhomaybeaffectedbytheiractsoromissions.Students are expected to follow any instructions in safe practices and proceduresand ensure they do not intentionally or recklessly interfere or misuse anythingprovidedintheinterestofhealth,safetyandwelfare.
13. HEALTHANDSAFETYARRANGEMENTS
This sectionof the School Safety Statementdetailswhat arrangements for health,safetyandwelfareissuesareinplacelocallywithintheSchool.
13.1 Information,InstructionandTrainingandSupervisionDetails of current available dates to attend the Safety Training sessionsare available on the Safety, Health Welfare website athttp://www.tcd.ie/Buildings/Safety/safetytraining.php
You can request a place on one of the training courses by filling out theonlinebookingform:Clickheretobookatrainingsession.
Click on the links below to view the lists of attendees on recent trainingcourses:FireWardensTrainingAttendeesFireSafetyDemo,L'\ttendees
13.2 ConsultationStaff and students concerned about health and safety should initially discuss thesituationwith their immediatesupervisor. If themattercannotbe resolvedat thatlevel, then it should be raised with the School Safety Officer, Head ofDepartment/Area, Head of School, College Safety Officer. All employeesmay alsoraise the matter with their Elected Safety Representative
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(http://www.tcd.ie/Buildings/Safety/safetysafetyconsultation.php)
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13.3 RiskAssessmentsThecurrent riskassessment isappendedto thisdocument.Reviewingandrevisingassessmentswillundertakenasappropriate.NewrisksorcontrolmeasuresshouldbebroughttotheattentionoftheSchoolSafetyOfficer.
13.4 Accident/IncidentReportingandInvestigationAllaccidentsorincidentsmustbereportedontheofficialCollegeAccidentReportingForm.Thisformmaybedownloadedfromthewebsitehttp://www.tcd.ie/Buildinqs/Safety/safetyaccidentrepor-ting.php,completedandsenttotheDirectorofBuildings Office.
WhencompletedacopyoftheformshouldbeforwardedtotheSchoolSafetyOfficer(forinformationandfollowupaction),theCollegeSafetyOfficer(forinformation,andadvicere:futureprevention)andMs.PatriciaGray,WestChapel,(forinsurancepurposes).
Ifamemberofstaffisabsentforgreaterthan3workingdaysasaresultofanoccupationalaccidentoranoccupationalrelatedillness,theHeadofDepartmentmustspecificallyadvisetheCollegeSafetyOfficer,asaseparatemandatoryreportmustbemadetotheHealthandSafetyAuthority.
13.5 FireSafety
FireWarden Location SiteKearaEades School ArtsBuildingVacant ¾FosterPlace ¾FosterPlace
13.6 Hazard ReportingHazardsmustbereportedtotheBuildingsOfficeHelpLine(ext.1828)ortolecturersorsupervisorsbystudents.
13.7 OutofHoursWorkingTherearenodefined,normal,workinghours for theSchool.However,access doors in most buildings will be locked outside 08.30-18.00hrs,MondaytoFridayandatalltimesSaturdays&Sundays.Theonlycircumstancesinwhichthoseotherthanstaffmembers,postdoctoralworkers,graduateandundergraduatestudentsandaccompaniedvisitorswillbepermittedtobeintheSchooloutsidetheabovehoursareasfollows:
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i. Personsattendingeveninglectures.ii. Personsattendingsocietymeetings.iii. SecurityStaff.
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iv. CleaningStaff.v. MaintenanceStaff.vi. PersonswithspecialpermissionoftheHeadof Department.
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RiskAssessmentLocation Hazard Risk
AssessmentControlMeasures Person
ResponsibleArtsBuilding
HeadofSchoolhasoverallresponsibilityforHealthandSafetywithintheareaasstatedintheCollegeSafetyStatement.Daytodaydutiesmaybedelegatedtootherindividualsaslistedinthisdocument.
Assoc.Prof.AndrewLoxley
ArtsBuilding
Lack ofSafetyManagement
High
High
TheHeadofSchoolisresponsibleforappointingaSchoolSafetyOfficerandFireWardens.KearaEadeshasbeendulyappointedtobothpositions.LocalSafetyOfficersandFireWardensinallsitesshouldbeidentified.
Assoc.Prof.AndrewLoxley
ArtsBuilding
Lack ofSafetyManagement
TheHeadofSchoolistoappointSafetyOfficersinotherSchoolsitestoensurethecontinuanceofallrelevantHealthandSafetycontrolmeasures.
Assoc.Prof.AndrewLoxley
ArtsBuilding
Lack ofSafetyManagement
High TheHeadofSchoolistoperiodicallyreviewandmonitortheSchoolsafety
Assoc.Prof.AndrewLoxley
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statementandcarryoutariskassessment.
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ArtsBuilding
Fire High TheSafetyOfficeristocarryoutaweeklycheckoftheareaoccupiedintheArtsBuildingtoensureescaperoutesarefree.LocalSafetyOfficersshouldbeappointedtoinspectothersitesoccupiedbytheSchool
KearaEades
ArtsBuilding
Fire High TheSafetyOfficeristoperiodicallyensurethatroomsoccupiedintheArtsBuildingarekeptinatidymanner.LocalSafetyOfficersshouldbeappointedtoinspectothersitesoccupiedbytheSchool.
KearaEades
ArtsBuilding
Fire High Staffareremindedthatfireexits,corridorsaccessandescaperoutesarenottobeobstructed.
AllBuildingUsers
ArtsBuilding
Fire High Asapreventativewelfaremeasure,allstaffareencouragedtoattendabasicfiretrainingsession.
AllBuildingUsers
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ArtsBuilding
Fire High Onhearingthefirealarm(acontinuousringingbell)staffareinstructedto;1. Leavethe
buildingwithanyvisitorsyouareresponsiblefor.
2. Gototheassemblypoint
3. Re-enteronlywhenthealarmisturnedoff.
AllBuildingUsers
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Arts Fire & High Noalterationsor AllBuildingUsersBuilding Electrical repairstoany
Shock electricalitems fixturesorfittings. TheBuildingsOffice technicalstaffor appointed contractorsonlyare tocarryoutany alterationsor repairs.
Arts Fire & High Theuseof AllBuildingUsersBuilding Electrical extensionleads,
Shock adaptorsistobe minimisedasfaras possible.Electrical socketsarenotto beoverloaded. One-barfiresshould notbeused.
Arts Slips, trips Medium Trailingcablesare AllBuildingUsersBuilding andFalls nottobeleftinany
circulationroutesas faraspossible. Cablesincirculation routesmustbekept asshortaspossible andcoveredwitha cableguardmat. A!!itemsofdisrepair tofixtures,fittings, flooring,stairsor fabricofthe
building
aretobereported totheSafetyOfficer
·
forrepairassoonas
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possible.
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Arts Visitors to Low Allvisitorswhoare AllBuildingUsersBuilding theBuilding presentinthe buildingformore thanabriefperiod, aretobecomethe responsibilityofthe invitee.Theinvitee istotakechargeof thevisitor(s)inthe eventofan evacuationorifany specificprocedures apply. Allstaffare requestedto challengeasfaras isreasonably Practical,any personunknownto staffornotin buildingonofficial business. Allstafftokeep theirofficeslocked whennotinuse. Sectionheadsareto ensuretheir sectionalareasare adequatelysecured andlocked.
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COLLEGESECURITY
SECURITYBASELOCATEDAT200/201PEARSESTREET(nearBeckettCentre).
MANNEDOVER24HOURS-7DAYSAWEEK.
TELEPHONENUMBERS
1317
*1999*Strictlyemergenciesonly.
IFCALLINGFROMOUTSIDECOLLEGEUSETHEPREFIX
896.
WHENCALLINGFROMOUTSIDETHE01AREAOR
USINGAMOBILEPHONEUSETHEPREFIX
01.
e.g.018961317
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SecurityadviceforstaffandstudentsworkinginCollegebuildings.
1. EJJsurcflrntalldo.orandwindowlockingdevicesareinworking
order.
2. Keepalloffices,labsandlectureroomslockedwhennotinuse.
3. Utiliseakeycontrolsystem.Dcpartmcnlkeysshouldbeaccountedforatalltimes.
4. Donotlabelkeyswiththeiruse-useacodesysteminsteud.
5. Keepdeskdrawers,pressesandfilingcabinets
lockedwhennotinuseorunattended.
6. Pettycashshouldbekepttothemi11imumrequiredandkeptsecuredatalltimes.
7. Avoidhavingvaluablepersonalpropertyinyour
officeor-lab.ThisisnotinsuredbyCollege,
8. Securehandbagsinadrawerorfilingcabinetanddonotleavewallets,pursesorothervaluableproperlyinjacke1s·orcoatshangingup.
9. Afterhours,reportanyproblemsofasecuritynature
whichyoumaycomeacrosstoCollegeSecurityi.e.unsecuredoropendoorsandwindows,faultylockingdevicesetc.
IO. Beonthealertforpersonsactinginasuspicious
manneri.e.loiteringintoilcts,bcorridorsandsecludedareasinthebuilding.ReportthematterimmediatelytoCollegeSecurity,anySecurityOfficerorAttendantoranystaffmember.Yourimmediateactioninmakingthisreportcould-preventthecommissionofacrime.
Tu.lJCl10nemmtbcrsCollegeSecurity Ext1317
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Ext1999
(Emergencyline)Issuedbythe
ChiefStemnl,April1999.
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