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StudentDisabilityServices
StudentHandbook
2016-2017
RockyMountainCollegeofArtandDesign
StudentDisabilityServices
1600PierceStreet,Denver,CO80214
FAX:720-545-2137
E-Mail:sds@rmcad.edu
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TableofContents
WelcomeLetter........................................................................................................................3SDSMission.........................................................................................................................................3OurCharge...........................................................................................................................................3
Policy:StudentswithDisabilities,Confidentiality,&FERPA...................................4Confidentiality....................................................................................................................................4Parent/FamilyReleaseofInformation......................................................................................4Accommodations,Access,andEligibilityRequirements.....................................................4AppropriateDocumentation.........................................................................................................5DeterminationofDisabilityandEligibilityforAccommodations....................................5Access....................................................................................................................................................6RetentionandDisposalofDocumentationandSDSRecords.............................................6
Accommodations:CurrentProceduresandStandards..............................................6AccommodatedTesting...................................................................................................................6AlternateFormatText.....................................................................................................................7Note-taking..........................................................................................................................................7FlexibilityinClassAttendanceandFlexibilityinAssignmentDueDate........................7SignLanguageInterpretingServices..........................................................................................8AttendantsandClassroomAssistants........................................................................................8AssistanceAnimals...........................................................................................................................9(ServiceAnimalsandEmotionalSupportAnimals)..............................................................9ServiceAnimals.............................................................................................................................................10EmotionalSupportAnimals(ESA)........................................................................................................10GuideandHearingTrainees....................................................................................................................11ResponsibilitiesofPeoplewithDisabilitiesUsingAssistanceAnimals................................11
ClassroomChanges........................................................................................................................12GrievanceProcedures.........................................................................................................12ProceduresforSubmittingaFormalWrittenGrievanceComplaint............................13
AppendixA..............................................................................................................................15Guidelinesforprovidingdocumentationofdisability/medicalcondition/impairment.................................................................................................................15
AppendixB–Forms.............................................................................................................19SDSRequestforAccommodations............................................................................................20StudentDisabilityServices(SDS)HandbookAgreement & InformedConsent..Error!Bookmarknotdefined.AlternativeFormatRequest-Textbooks...............................................................................24DocumentationForm....................................................................................................................26Disability/AccommodationsGrievanceForm......................................................................29
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WelcomeLetter DearStudent: WelcometotheRockyMountainCollegeofArt+Design(RMCAD)andtheStudentDisabilityServices(SDS)office!RMCADandSDSarecommittedtoprovidingstudentswithdisabilitiestheinformationandsupportneededtobesuccessfulintheprogramsweprovide.Theappropriateaccommodationsaffordedtostudentswithdisabilitiesaredesignedtocreateanequitableeducationalenvironment.AllstudentsatRMCADareaffordedthesameopportunitiesforacademicsuccess.Whilestudentsareusuallythebestresourcewhentherearequestionsabouttheirdisabilityandwhataccommodationshavebeensuccessfulinthepast,somestudentsarenotsurewhataccommodationswillbehelpfulorwhatisavailable.Thishandbookisdesignedtoassistyouwiththatprocess. ThisHandbookservestwopurposes: 1.ToconveypoliciesforstudentswithdisabilitiesenrolledinSDS. 2.Tooutlinegeneralproceduresthatstudentsmustfollowtorequestandarrange
accommodations. Theproceduresstatedinthishandbookareusuallyrevisedannually;amendmentsand/orupdatedinformationmaybesenttoyouduringtheschoolyear.Student,faculty,andstaffinputonpoliciesandproceduresarebothwelcomeandimportant;pleasefeelfreetoofferconstructivesuggestions.
SDSMission ItistheSDSmissiontocollaboratewiththeRMCADcommunitytofosteracademicandpersonalgrowthinstudentswithdisabilities.Wepartnerwithourcommunitymemberstoembracedisabilitywithinthevaluesofinclusiveexcellenceanddiversity.
OurCharge StudentDisabilityServices(SDS)istheofficeresponsiblefortheadministrationofRMCAD’scommitmenttoequalaccessandparticipationforallstudentswhohavedocumenteddisabilitiesormedicalconditionsinacademicareasandotherprogramssponsoredbyRMCAD.ThisincludesprovidingappropriateaccommodationspursuanttoSection504oftheRehabilitationActof1973andtheAmericanswithDisabilitiesAct(1990)andtheADAAmendmentsActof2008(ADAAA). SDSwishesyousuccessinthecomingacademicyear!
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Policy:StudentswithDisabilities,Confidentiality,&FERPA RMCADiscommittedtoequalaccessandparticipationforallpersons,includingthosewithdisabilities,inacademicareasandotherprogramssponsoredbytheCollege.ThisincludesprovidingreasonableaccommodationspursuanttoSection504oftheRehabilitationActof1973,theAmericanswithDisabilitiesActof1990andtheADAAmendmentsActof2008,andapplicableStatelaw(hereafterwillcollectivelybereferredtoas,the“ADA-Section504”). Appropriateandreasonableaccommodationsforstudentswithdisabilitiesareprovidedonanindividualized,collaborative,andflexiblebasis.However,itistheresponsibilityofstudentswithdisabilitiestorequestaccommodationsthroughSDS.
Confidentiality Allinformationregardingastudent’sdisabilityiskeptconfidentialtothegreatestextentpractical.RecordswillremainseparatefromacademicrecordsandwillnotbereleasedtoanindividualorsourceexternaltoRMCADwithoutthestudent’swrittenconsent.However,inordertoarrangeappropriateaccommodations,SDSstaffmustoftenconsultwithspecificfacultyand/orstaffmembers.Therefore,itmaybenecessarytocommunicatelimitedinformationaboutdisabilityrelatedneedstoRMCADfacultyand/orstaff.Specificdetailsregardingastudent’sdiagnosisofdisabilityormedicalconditionwillnotberevealed.AccommodationinformationislistedwithlimitedaccessinourStarfishSoftware.StudentsrequestingaccommodationswillbeaskedtosignaSDSHandbookAgreement/InformedConsentformaspartoftheircompletedfile.
Parent/FamilyReleaseofInformation Studentswhoauthorizetheirparents/familytohavecontactwithSDSmustcompletetheFERPA(FamilyEducationalRightsandPrivacyActof1074)formavailablefromtheOfficeoftheRegistraronthe3rdFloorintheTexasBuilding.TheRegistrarcanalsobereachedviaemailatregistrar@rmcad.eduorbyphoneat303.753.6046x22103.Ifthispermissionisnotgiven,SDScannotcommunicatewithparents/familyregardingaccommodationsoreducationalinformationforthestudent.
Accommodations,Access,andEligibilityRequirements ToassistinthereasonableaccommodationprocessatRMCAD,thestudentmust:
• Self-identifytoSDS.Identifyingtofacultyorotherstaffmayoccurfirst,butregistrationwithSDSisnecessaryforaccommodationstobegranted.
• Provideappropriatedocumentation.Accommodationswillnotbeprovidedwithoutappropriatedocumentation.Allexpensesaccruedintheprocessofobtainingdocumentationaretheresponsibilityofthestudent.
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• SubmitRequestforAccommodation(s)andSDSHandbookAgreement/InformedConsentforms.Ifthestudentisunabletosubmitneededpaperwork,thestudentshouldrequestassistancefromSDS.
AppropriateDocumentation DocumentationofthedisabilityshouldmeetcurrentSDSdocumentationguidelines.GuidelinesmaybefoundinAppendixA.Alternatively,studentsmayrequesttheseguidelinesbyemailingsds@rmcad.edu. Documentationmustbesignedbyanappropriateprofessionalwhoisnotrelatedtothestudent.Itshouldbecurrentasreasonableforthediagnoseddisability/ies,thoughhistoricalinformationmayalsobehelpful.Studentswithadisabilitythataremanifestedsporadicallyorthataredegenerativeinnaturemayberequiredtoprovidemorefrequentdocumentationupdatestosubstantiateaccommodationadjustments.Appropriatenessofdocumentationwillbedeterminedonacase-by-casebasis.Additionalinformationtodetermineeligibilityforaccommodationsmayberequested.
DeterminationofDisabilityandEligibilityforAccommodations Theassessmentofreasonableandappropriateaccommodationsisbasedonthetype(s)andimpactoftheparticulardisablingcondition,asreflectedbydocumentation,otherinformation,andself-report,andmaydifferforeachstudent.Accommodationswillbedeterminedonanindividualbasisandmaynotbeidenticaltothosepreviouslyusedbyastudentatanotherinstitutionorinanothersetting.Accommodationsthatcompromisetheintegrityofanacademicprogram,imposeunduefinancialand/oradministrativeburdenonRMCAD,oraltertheprogrammatic,academicorcurricularcontentareneitherreasonablenorappropriate. WhileRMCADdoesnotdeterminedisabilityundertheguidelinesoftheAmericanswithDisabilitiesAct,RMCADhastheabilitytorecognizethatastudentmayhaveanimpairment(s)thatmaynegativelyimpactacademicwork,andthereforemayprovidereasonableandappropriateaccommodationsthatprovideaccesstothecurriculum,programsandeventsatRMCAD. Accommodationscannotberequestedretroactivelyforpasttermsorpastpartsofcoursesinwhichtheletterofaccommodationwasnotpresentedtotheinstructoratthebeginningofthecourse.Undiagnosedorundocumenteddisabilitiescannotbethebasisforgradeappeals.Studentscannotpetitiongradesreceivedasaresultofnotusingaccommodationsornotfollowingappropriateprocedurestorequestaccommodations.GradeappealsmustfollowRMCADpolicyasfoundintheAcademicCatalogandStudentHandbook.
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Access Accessusuallyreferstoeliminationofphysicalbarriersthatpreventfullparticipation,butitalsoincludesaccesstoappropriatetechnologyandinstitutionallysponsoredeventsandprograms.AllbuildingorfacilitiesconcernsrelatedtoaccessshouldbediscussedwiththeSDSCoordinator.IftheSDSCoordinatorisnotavailableduringregularbusinesshours,pleasecontacttheResourceDesklocatedintheTexasBuilding(303.753.6046).Forassistanceafterregularbusinesshoursorintheeventofanemergency,pleasecontactSecurityat303.567.7271.
RetentionandDisposalofDocumentationandSDSRecords TheCoordinatorofStudentDisabilityServices(SDS)attheRockyMountainCollegeofArt+Design(RMCAD)willusuallykeepalldisabilityrelatedrecordsforseven(7)years.AlldocumentationandotherSDSrelatedmaterialswillusuallybedestroyedseven(7)yearsafterthelasttermofattendanceatRMCAD. Priortothedestructionoftherecords,studentsareentitledtocopiesofdocumentsheldintheirfileandmayreceivethemuponrequest.StudentswhoreturntoRMCADafterdisabilitydocumentshavebeendestroyedmustresubmitdocumentationoftheirdisabilityinordertoobtainaccommodations.Itishighlyrecommendedthatstudentsretainacopyoftheirdocumentationfortheirownpurposes.
Accommodations:CurrentProceduresandStandards
AccommodatedTesting RMCADwillprovideappropriatetestaccommodationsforstudentswithdisabilitieswhensuchaneedissubstantiatedbyappropriatedocumentation.Thepurposeoftestaccommodationsistomeasurethestudent’sknowledgeaccuratelywhileminimizingtheimpactofthedisability.Theseaccommodationsmayincludebutarenotlimitedto:extendedtime(theadditionoffifty(50)percentortimeandahalfisstandard;requestsforadditionaltimewillbeevaluatedonacase-by-casebasis);reduceddistractiontestingenvironment;useofareader,scribe,computer,anaudioversionoftheexamquestions,enlargedtext,brailleformatsorotherappropriateassistivetechnology. StudentsmustfollowtheproceduresoutlinedhereandanyadditionalprocedurespostedbytheStudentLearningCenter(SLC).AccommodatedtestingistypicallyhandledinandbytheSLC. StudentswillneedtoscheduleatimetotakeexamsbycontactingtheSLCatleasttwo(2)daysinadvanceoftheplannedexamadministration.AppointmentscanbescheduledbystoppingintheSLC(locatedinTri-Boro)orcalling303.225.8605.Email
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communicationmaybesenttolearning@rmcad.edu.Drop-inswillnotbeaccepted.AppointmentswillbeadministeredduringregularSLChours. ThestudentmustidentifywhileschedulingwiththeSLCthattheyhaveexamaccommodationsandwhatthoseaccommodationsare. Extendedtimetestingisonlyavailableforon-ground,timedexams.Takehomeanduntimedonlineexamsarenoteligibleforextendedtimetesting.Ifyouhaveatimed,onlineexam,pleasecontactSDStodiscussarrangements.
AlternateFormatText Booksareavailabletoordertwo(2)weekspriortothebeginningoftheterm(four[4]weeksforstudentsinHawaii,AlaskaandInternationalStudents).AtRMCAD,yourtextbooksare100%free.Ifyoureceivealternateformattext,itisimportantthatyoucontactSDStodiscussyourneedspriortoorderingyourbooks.Orderingoneformatwhenyouneedadifferentformatcandelayourabilitytoreceiveandprovidethetextinatimelymanner. PleasefillouttheAlternateFormatTextrequestformforanyalternateformatincludingaudioformat(specifywhattype),MSWord,hardcopybooks,pdfformat,enlargedtext(specifypercentageincreaseorfontsize)andbrailleembossed.TheformcanbefoundinAppendixBinthebackofthisSDSHandbook.
Note-taking Somestudentswithdisabilitieshavedifficultytakingnotes.Anote-takingaccommodationisintendedtoprovideinformationthatthestudentwouldhavegottenontheirownifitwerenotfortheirdisability. RMCADhasseveralSmartPensavailableforcheckoutviathelibraryforon-groundstudentsenrolledinalecture-basedcourse.Studentsmustpresenttheirletterofaccommodationindicatingthatuseofanote-takerisapprovedinordertocheckoutapen.Theycanbecheckedoutforoneeight(8)weektermatatime. Ifyouareanonlinestudentwhofeelsyouneedtheassistanceofanote-taker,pleasediscussthespecificcourseandformatwithSDSassoonaspossible.
FlexibilityinClassAttendanceandFlexibilityinAssignmentDueDate Facultymembersmaynotlegallyloweroraffectsubstantialmodificationsofstandardsforaccommodationpurposes. Studentsareexpectedtofollowestablishedclassattendancepolicies;however,somedisabilitiesareepisodicinnatureandastudentmayhavetomissclassformedicalormentalhealthreasonsrelatedtotheirdisability.Asageneralguideline,ifthis
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accommodationhasbeenapproved,thestudentwillbeallowedoneextraabsenceforaneight(8)weekcourse,andtwo(2)extraabsencesforasixteen(16)weekcourse.Ifadditionalabsencesarenecessary,thestudentmustcontactSDSdirectlyandinatimelymannertorequestareview.Dependingonthenatureofthecourse(essentialcomponents),flexibleattendancemightnotbeanappropriateorreasonableaccommodation. Thesameinformationappliestoflexibilityinassignmentduedates.Asageneralrule,studentsareallowedoneextradaytocompletediscussionpostsandrepliesandtwoextradaystocompletecourseassignmentsorprojects.Becauseoftheshorttimebetweencourseterms,extensionsarenotavailableonfinalprojects.StudentswhohavefinishedtheamountofcourseworkdesignatedundertheIncompletePolicy,foundintheStudentHandbookandCatalog,mayrequestanIncompleteforthecourse.StudentswhomeetthesecriteriaandwhorequestanIncompletewillbegrantedsuchwithoutpenalty.
SignLanguageInterpretingServices RMCADwillprovidesignlanguageinterpretersorCARTservicesforD/DeaforHardofHearingstudentswhoarecurrentlyenrolledandqualifyforthisaccommodation.Interpreters/Captioningwillbeprovidedatnocostforclasses,academicmeetings/appointments,andinstitutionallysponsoredprograms.UnlessyourequestaccommodationsthroughStudentDisabilityServicesandprovideafinalscheduleofclasses,aninterpreterwillnotbescheduledforyourclasses. IfthereshouldbeanytimewhenRMCADisclosed(duetoweather,otherrelatedandunforeseencircumstances,orplannedcircumstances),interpretingandcaptioningserviceswillautomaticallybecancelledforthatperiodoftime. Aninterpreter’s/captionist’sfunctionistofacilitatecommunication.Theinterpreter/captionistisnotavailabletoactasanote-taker,tutor,ormessengerforthestudent.StudentsshouldcontactSDSwithanyquestionsregardingtheroleofinterpreters/captionists. Torequestinterpreting/captioningservices,notifytheSDSCoordinator(ordesignee)asfarinadvanceoftheclass/meeting/eventaspossible.Everyeffortwillbemadetofindaqualifiedinterpreterorcaptionist.SDScannotguaranteeservicescanbeprovidedwithlessthanseventy-two(72)businesshours’notice.StudentsmustnotifySDSCoordinatorofanysigningpreferences(e.g.,ASL,SignedEnglish,etc.)orpreferenceforCART. RequestsmaybemadetoSDSbyemail(preferred)atsds@rmcad.edu.
AttendantsandClassroomAssistants
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PersonalAttendants:Ifastudentwithadisabilityrequiresapersonalattendant,thestudentshouldnotifySDSwhowillthennotifyinstructorsoftheirneededpresenceintheclassroom.SDSmayrequiremedicaldocumentationoftheneedforanattendant.PersonalattendantsarenotprovidedbyRMCADandarenotemployeesofRMCAD,butareemployedbyanddirectlypaidbythestudent. Attendantsshouldnotinteractwithinstructorsorotherstudentsintheclassunlessthestudentwithadisabilityisunabletocommunicate;SDSwillworkcloselywiththeinstructortodetermineifandwhenitisappropriateforanattendanttofacilitatecommunication. ClassroomAssistants:SDSwillprovideacademicassistantsforclassroomorlab/shopworkforstudentswhosedisabilitiesdemonstrateaneed,e.g.,ashopclasswhererequiredactivitiesincludethestableuseofpowerequipment. SDSwillworkwiththestudentandinstructortoidentifythetypeofassistantneededandclassschedule;SDSwillcontractwiththeassistantforpay.Assistantsarenottutors,willnotmakecreativecontentdecisions,andwillnotbeavailabletoassiststudentsoutsideoftheclassroom,laborshopunlesspriorarrangementshavebeenmade.Ifanassistantisnotsuitable,thenSDSwillmakeeveryefforttofindareplacement.StudentsmaysuggestnamesofpossibleassistantsbutmaynotcontractfortheirserviceswithouttheapprovalofSDS. Assistantsshouldnotinteractwiththeinstructororotherstudentsintheclassunlessneededforclarificationofatask;communicationshouldbewiththestudentenrolledintheclass.Assistantswillnotattendclassthatthestudentdoesnotattend;assistantsmaynotbeutilizedasnote-takersorscribesunlesspreviouslyapprovedbySDSoraspartoftheirdutiesasanassistant.ThestudentshouldnotifySDSand/ortheassistantiftheyknowtheywillnotbeattendingclass. AttendantsandAssistantsareexpectedtofollowallapplicableRMCADrulesandregulations.
AssistanceAnimals
(ServiceAnimalsandEmotionalSupportAnimals)Thispolicyappliestoassistanceanimalsthatmaybeusedbyindividualswithdisabilities.Theterm“assistanceanimal”istheoverarchingtermthatreferstobothserviceanimalsaswellasemotionalsupportanimals(ESAs)asdefinedbelow.Therefore,anassistanceanimalisananimalthateither:
1. works,providesassistance,orperformstasksforthebenefitofapersonwithadisability;or
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2. providesemotionalorothertypesofsupportthatalleviateoneormoreidentifiedsymptomsoreffectsofaperson’sdisability.
NOTE:A“pet”isanyanimalkeptforordinaryuseandcompanionship.Assistanceanimals(serviceandsupport),asdefinedbelow,arenotconsideredpets.RMCADspecificallyprohibitspetsanywhereoncampuswiththeexceptionofapprovedassistanceanimalsforindividualswithdisabilities.
ServiceAnimals Serviceanimalsaredefinedasdogsthatareindividuallytrainedtodoworkorperformtasksforpeoplewithdisabilities.Examplesofsuchworkortasksincludeguidingpeoplewhoareblind,alertingpeoplewhoaredeaf,pullingawheelchair,alertingandprotectingapersonwhoishavingaseizure,remindingapersonwithmentalillnesstotakeprescribedmedications,calmingapersonwithPostTraumaticStressDisorder(PTSD)duringananxietyattack,orperformingotherduties.Serviceanimalsareworkinganimals,notpets.Theworkortaskadoghasbeentrainedtoprovidemustbedirectlyrelatedtotheperson’sdisability.DogswhosesolefunctionistoprovidecomfortoremotionalsupportdonotqualifyasserviceanimalsundertheADA.. Additionally,RMCADcannotaskaboutthenatureofextentofaperson’sdisabilitytodeterminewhetheraperson’sanimalqualifiesasaserviceanimal.However,whenitisnotreadilyapparentthatadogisaserviceanimal,RMCADemployeesmaymaketwoinquiriestodeterminewhetherthedogqualifiesasaserviceanimal,whichare:
1. Isthedogrequiredbecauseofadisability?2. Whatworkortaskhasthedogbeentrainedtoperform?
Aserviceanimalmustbehousebroken(i.e.trainedsothatitcontrolsitswasteelimination,absentillnessoraccident)andmustbekeptundercontrolbyaharness,leash,orothertether,unlessthepersonisunabletoholdthose,orsuchusewouldinterferewiththeserviceanimal’sperformanceofworkortasks.Insuchinstances,theserviceanimalmustbekeptundercontrolbyvoice,signals,orothereffectivemeans. RMCADandSDSwillassessrequestsfortheuseofminiaturehorsesbypeoplewithdisabilitiesonacase-by-casebasis.RequestsshouldbesubmittedtotheStudentDisabilityServices(SDS)Coordinatorand,consistentwithapplicablelaws,RMCADmaymakemodificationsinitspoliciestopermittheiruseiftheymeetcertaincriteriaandhavebeenindividuallytrainedtodoworkorperformtasksforthebenefitofpeoplewithdisabilities.
EmotionalSupportAnimals(ESA) An“emotionalsupportanimal”isananimalthatprovidesemotionalorothersupportthatamelioratesoneormoreidentifiedsymptomsoreffectsofaperson’sdisability.
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Unlikeserviceanimals,supportanimalsarenotrequiredtobetrainedtoperformworkortasks,andtheymayincludespeciesotherthandogsandminiaturehorses. EmotionalSupportAnimalsaregenerallynotallowedtoaccompanypersonswithdisabilitiesinallpublicareasinthesamemannerinwhichaserviceanimalisallowed.Whilesupportanimalsaregenerallynotallowedincampusfacilitiesoronthegrounds,peoplewithdisabilitiesmayrequestapprovalfromtheStudentDisabilityServicesofficetohavethesupportanimalaccompanythemtocampus.Suchrequestswillbeconsideredonacase-by-casebasisconsistentwithapplicablelawsandsafety(e.g.,shop).
GuideandHearingTrainees Thismanualisnotintendedtoprovidelegaladviceandshouldnotberelieduponforsuch.Forinformationalpurposelyonly,thefollowingmaybehelpful(howeverpleasenotethatlawscanandoftendochange.Therefore,youshouldreviewthelawforyourselforcontacttheColoradoDepartmentofPublicHealthoraprivateattorneytoconfirmthatyouhavethemostrecentversionofthelaw).Coloradolaw,inrelevantpart,statesthefollowingwithrespecttoanimalsintrainingand,incompliancewiththislaw,serviceanimalsintrainingwillbeallowedonRMCAD’scampus:
§24-34-803.Rightsofpersonswithassistancedogs (2)Atrainerofaserviceanimal,oranindividualwithadisabilityaccompaniedbyananimalthatisbeingtrainedtobeaserviceanimal,hastherighttobeaccompaniedbytheserviceanimalintrainingwithoutbeingrequiredtopayanextrachargefortheserviceanimalintraininginoronthefollowingplacesorduringthefollowingactivities: (a)Anyplaceofemployment,housing,orpublicaccommodation; (b)Anyprograms,services,oractivitiesconductedbyapublicentity; (c)Anypublictransportationservice;or (d)Anyotherplaceopentothepublic.
ResponsibilitiesofPeoplewithDisabilitiesUsingAssistanceAnimals RMCADisnotresponsibleforthecareorsupervisionofassistanceanimals.Peoplewithdisabilitieswhoownand/orutilizeassistanceanimalsareresponsibleforthecost,care,andsupervisionofassistanceanimals,including:
• Compliancewithanylawspertainingtoanimallicensing,vaccination,andowneridentification;
• keepingtheanimalundercontrolandtakingeffectiveactionwhenitisoutofcontrol;
• feedingtheanimal,walkingtheanimal,anddisposingofitswaste;and • liabilityforanydamagetopersonsorpropertycausedbytheassistanceanimal.
RMCADwillnotrequireanysurchargesorfeesforassistanceanimals.However,apersonwithadisabilitymaybechargedfordamagetopropertycausedbyanassistance
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animaltothesameextentthatRMCADwouldnormallychargeapersonfordamagecaused. Peoplewithdisabilitieswhoareaccompaniedbyassistanceanimalsmustcomplywiththesamecampusrulesregardingnoise,safety,disruption,andcleanlinessaspeoplewithoutdisabilities.
ClassroomChanges ManyofthebuildingsonthecampusofRMCADareconsideredHistoricalLandmarks.Duetothisfact,someofthebuildingsoncampusmaynotbefullyaccessibletoindividualswithdisabilitiesandclassesorprogramsmayneedtoberelocatedtomoreaccessiblelocations.SDSwill,withappropriatenotification,relocateclassesandotherinstitutionallysponsoredprogramstoensurethatstudentswhohavemobilitylimitationshaveaccess. Torequestaroomchangeduetoapplicableaccessibilityconcerns,pleasecontactSDS.SDSwillworkwithcampuspersonneltomakechangesasquicklyaspossibleoncenotificationhastakenplace.PleaseprovideSDSwithasmuchdetailabouttheeventorcourseaspossibleandnotifySDSasearlyaspossible.
GrievanceProcedures RockyMountainCollegeofArt+Design(RMCAD)iscommittedtoapolicyofensuringthatnootherwisequalifiedindividualwithadisabilityisexcludedfromparticipationin,deniedthebenefitsof,orsubjectedtodiscriminationincollegeprogramsoractivitiesduetohisorherdisability.RMCADisfullycommittedtocomplyingwithallrequirementsoftheADA-Section504inprovidingequaleducationalopportunitiestootherwisequalifiedstudentswithdisabilities. AnyRMCADstudentwhobelievesthatheorshehasbeensubjectedtodiscriminationonthebasisofdisabilityorthatheorshehasbeendeniedaccessoraccommodationsrequiredbylawshallhavetherighttoinvoketheGrievanceProcedure.ThisGrievanceProcedureisdesignedtoaddressdisagreementsordenialsregardingrequestedservices,accommodations,ormodificationstoacademicpracticesorrequirementsoranyotherdisabilityrelatedgrievance.Retaliationofanykindagainstacomplainantisstrictlyprohibited. TheGrievanceProcedureisnotintendedtoandshallnotsupersedeothercollegepoliciesandprocedures,whichmayexistforaddressingallegedviolationsoftheADA-Section504,andotherissuesofconcernforwhichseparateRMCADpoliciesandproceduresexist,includingforexample,gradeappeals.StudentsareencouragedtoconsultwiththeStudentDisabilityServicesCoordinatororanappropriaterespective
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designeeregardingthemostappropriatepolicyorproceduretoaddressaparticularconcern.
ProceduresforSubmittingaFormalWrittenGrievanceComplaint FormalwrittengrievancesorcomplaintsregardingaccommodationissuesshouldbesubmittedtotheStudentDisabilityServicesCoordinator.TheSDSCoordinatorwillworkwithRMCADpersonnelandthestudent(s)inatimelymannertoresolvedisagreementsregardingrecommendedaccommodationsorrelateddisabilityissues. ThefollowingprocedureswillbeusedtoreviewallformalwrittencomplaintsorgrievancesallegingviolationsoftheADA-Section504: AllcomplaintsallegingviolationoftheADA-Section504mustbemadeinwritingtotheStudentDisabilityServicesCoordinator.DisabilityServicesislocatedintheTexasBuilding,Room215.TheSDSCoordinatorcanbereachedat303.567.7277orbyemailtosds@rmcad.edu.PleaseusetheStudentDisabilityServicesGrievanceForm,locatedinAppendixB. Thewrittencomplaintshouldspecifythenatureoftheactclaimedtobeinviolationaswellastheperiodoftimeandthecircumstanceinwhichthecomplaintoccurred.Thismaybesupplementedbysupportingdocumentsand/oraffidavitsfrompersonshavingfirst-handknowledgeofthefacts.Thestudentcomplaintshouldbefiledwithinareasonabletime.Thewrittencomplaintshouldbefiledwithinthirty(30)daysoftheendoftheterminwhichtheallegedviolationoccurred.Ifthewrittencomplaintisnotfiledwithinthethirty(30)dayperiod,thewrittencomplaintshouldincludeaclearexplanationofwhythecomplaintwasnotfiledwithintheprescribedperiod. StudentDisabilityServices(SDS)willinvestigateallpertinentfactsandcircumstancesregardingtheallegedviolation. SDSmayattemptresolutionofacomplaintthroughmutualagreementoftheaffectedpartiesatanypointduringthecourseoftheinvestigation.Whereresolutionthroughmutualagreementisachieved,theinvestigationshallbeended.Thetermsandconditionsoftheresolutionagreementshallbeissuedtothecomplainantandtotheappropriatefacultymember,administratorordepartmentchargedwithimplementingtheprescribedaction,ifthereisone.Acopyoftheagreementwillbefiledinthecomplainant'sfileintheofficeoftheSDSCoordinator. Whereresolutionthroughmutualagreementisnotachieved,writtenfindingsfromtheinvestigationregardingprobablecausealongwitharecommendationforresolvingthecomplaintshallbeforwardedsimultaneouslytothecomplainantandtotheGrievanceCommitteebytheSDSCoordinator.Uponcompletionoftheinvestigation,thecommitteeshalltakeactionontherecommendationwithinten(10)workingdays.
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ConsultationwillbeprovidedbytheSDSCoordinatorandotherappropriatecollegepersonnel. EitherpartymayappealthefindingsoftheSDSCoordinatorortheGrievanceCommitteetotheProvostbyfilingarequestforareviewofacomplaintallegingdiscriminationonthebasisofdisabilityorfailuretoprovidereasonableaccommodationinwritingwithinten(10)workingdaysofreceiptofthefinding.DecisionsprovidedbytheProvostarefinalandbinding. Uponfinalresolutionofacomplaint,copiesofrecordswillbeforwardedtoandmaintainedbytheSDSCoordinator.Allrecordsrelatingtocomplaintsoffailuretoprovidereasonableaccommodationsareevaluativeinnatureandallmedicalinformationcontainedincomplaintrecordsshallbedeemedconfidential. AlthoughstudentsareencouragedtoattempttoresolvecomplaintsbyusingtheRMCADGrievanceProcedure,theyhavetherighttofileacomplaintdirectlywiththeU.S.DepartmentofEducation,OfficeforCivilRights(OCR).
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AppendixA
Guidelinesforprovidingdocumentationofdisability/medicalcondition/impairment Inordertoreceivedisability/medical-relatedaccommodationsand/orservicesfromRMCAD,studentsareusuallyrequiredtosubmitdocumentationofdisabilitytoverifyeligibilityundertheADA-Section504andtheRMCADSDSpolicy.. Documentationofdisability/medicalissueassistsRMCADSDSincollaboratingwiththestudenttodeterminereasonableaccommodationsand/orservices,whichareprovidedonacase-by-casebasis.Ifthesubmitteddocumentationisincompleteordoesnotsupportthestudent’srequestforaccommodationsand/orservices,thestudentmaybeaskedtoprovideadditionaldocumentation.Forexample,anIndividualizedEducationPlan(IEP),504Plan,orSummaryofPerformance(SOP)fromasecondaryschoolmayormaynotbesufficientevidenceoftheneedforaccommodation/services.Thecostofobtainingalldocumentationistheresponsibilityofthestudent. Appropriatedocumentation,alongwiththe“RequestforAccommodations”andthe“InformedConsent”forms,foundintheSDSStudentHandbook,shouldbesubmittedtoSDSearlyenoughtoallowsufficienttimetoreviewtherequestandimplementreasonableaccommodationsand/orservices. StudentsareencouragedtocontactSDS(sds@rmcad.edu)forguidanceonthedocumentationneededfortheirindividualsituations. Ingeneral,documentationshouldincludethefollowingcomponents:
1. Thecredentialsoftheevaluator(s)Thebestqualitydocumentationisprovidedbyalicensedorotherwiseproperlycredentialedprofessionalwhohasundergoneappropriateandcomprehensivetraining,hasrelevantexperience,andhasnofamilyrelationshipwiththeindividualbeingevaluated.Agoodmatchbetweenthecredentialsoftheindividualmakingthediagnosisandtheconditionbeingreportedisexpected(e.g.anorthopediclimitationmightbedocumentedbyaphysicianorDO,butnotalicensedpsychologist).
Documentationshouldbeprovidedonofficialletterheadwiththename,title,professionalcredentials,address,phonenumber,andsignatureoftheevaluator,aswellasthedateofthereport.
2. Adiagnosticstatementidentifyingthedisability
Qualitydocumentationincludesacleardiagnosticstatementthatdescribeshowtheconditionwasdiagnosed,providesinformationonthefunctionalimpactoflearningand/orbarrierstoaccess,anddetailsthetypicalprogressionor
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prognosisoftheconditionasitrelatestolearningand/orbarrierstoaccess.WhilediagnosticcodesfromtheDiagnosticandStatisticalManualoftheAmericanPsychiatricAssociation(DSMV)ortheInternationalClassificationofFunctioning,DisabilityandHealth(ICF)oftheWorldHealthOrganizationarehelpfulinprovidingthisinformation,afullclinicaldescriptionwillalsoconveythenecessaryinformation.
3. Adescriptionofthediagnosticmethodologyused
Qualitydocumentationincludesadescriptionofthediagnosticcriteria,evaluationmethods,procedures,testsanddatesofadministration,aswellasaclinicalnarrative,observation,andspecificresults.Whereappropriatetothenatureofthedisability,havingbothsummarydataandspecifictestscores(withnormingpopulationidentified)withinthereportisrecommended.
Diagnosticmethodsthatarecongruentwiththeparticulardisabilityandcurrentprofessionalpracticesinthefieldarerecommended.Methodsmayincludeformalinstruments,medicalexaminations,structuredinterviewprotocols,performanceobservationsandunstructuredinterviews.Ifresultsfrominformal,non-standardizedorlesscommonmethodsofevaluationarereported,anexplanationoftheirroleandsignificanceinthediagnosticprocesswillstrengthentheirvalueinprovidingusefulinformation.
4. Adescriptionofthecurrentfunctionallimitations
Informationonhowthedisablingcondition(s)currentlyimpactstheindividual,asitrelatestolearningand/orbarrierstoaccess,providesusefulinformationforbothestablishingtheexistenceofadisabilityandidentifyingpossibleaccommodations.Acombinationoftheresultsofformatevaluationprocedures,clinicalnarrative,andtheindividual’sself-reportisthemostcomprehensiveapproachtofullydocumentingthedisablingcondition’simpactonlearningand/orbarrierstoaccess.Thebestqualitydocumentationisthoroughenoughtodemonstratewhetherandhowthelearningprocessisimpactedand/orwhetherthereexistsbarrierstoaccesstoeducation.
Whilerelativelyrecentdocumentationisrecommendedinmostcircumstances,commonsenseanddiscretioninacceptingolderdocumentationofconditionsthatarepermanentornon-varyingispossible.Likewise,changingconditionsand/orchangesinhowtheconditionimpactstheindividualbroughtonbygrowthanddevelopmentmaywarrantmorefrequentupdatesinordertoprovideanaccuratepicture.Itisimportanttorememberthatdocumentationisnottime-bound;theneedforrecentdocumentationdependsonthefactsandcircumstancesoftheindividual’scondition.
5. Adescriptionoftheexpectedprogressionorstabilityofthedisability
Asitrelatestolearningand/orovercomingbarrierstoaccess,itishelpfulwhendocumentationprovidesinformationonexpectedchangesinthefunctional
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impactofthedisabilityovertimeandcontext.Informationonthecyclicalorepisodicnatureofthedisabilityandknownorsuspectedenvironmentaltriggerstoepisodesprovidesopportunitiestoanticipateandplanforvaryingfunctionalimpacts.Iftheconditionisnotstable,informationoninterventions(includingtheindividual’sownstrategies)forexacerbationsandrecommendedtimelinesforre-evaluationaremosthelpful.
6. Adescriptionofcurrentandpastaccommodations
Themostcomprehensivedocumentationwillincludeadescriptionofbothcurrentandpastaccommodations,includingtheireffectivenessinamelioratingfunctionalimpactsofthedisability,asitrelatestolearningand/orovercomingbarrierstoaccess.Adiscussionofanysignificantsideeffectsfromcurrentmedicationsthatmayimpactcognitiveperformanceinthelearning/testingprocessishelpfulwhenincludedinthereport.Whileaccommodationsprovidedinanothersettingarenotbindingonthecurrentinstitution,theymayprovideinsightinmakingcurrentdecisions.
7. Recommendationsforaccommodations,adaptive/assistivedevices,assistive
services,compensatorystrategies,and/orcollateralsupportservicesRecommendationsfromprofessionalswithahistoryofworkingwiththeindividualprovidevaluableinformationforreviewandtheplanningprocess.Itismosthelpfulwhenrecommendedaccommodationsandstrategiesarelogicallyrelatedtofunctionallimitations;ifconnectionsarenotobvious,aclearexplanationoftheirrelationshipcanbeusefulindecision-making.Whilethepostsecondaryinstitutionhasnoobligationtoprovideoradoptrecommendationsmadebyoutsideentities,thosethatarecongruentwiththeprograms,services,andbenefitsofferedbythecollegeorprogrammaybeappropriate.Whenrecommendationsgobeyondequitableandinclusiveservicesandbenefits,theymaystillbeusefulinsuggestingalternativeaccommodationsand/orservices.
TheseguidelinesarebasedprimarilyontheAssociationofHigherEducationandDisability(AHEAD)bestpracticesfordocumentation(http://www.ahead.org/resources/best-practices-resources/elements). Studentsshouldkeepacopyofthedocumentationfortheirpersonalrecords.TheStudentDisabilityServicesofficedestroysdocumentationandotherdisability-relatedinformationseven(7)yearsafterastudentleavestheinstitution.
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Alldocumentationandthetwoforms,theRequestforAccommodationsandSDSHandbookAgreement/InformedConsent,shouldbesubmittedbythestudentasfollows: Mailingaddress: StudentDisabilityServices RockyMountainCollegeofArt+Design 720.545.2137Fax 1600PierceStreet sds@rmcad.edu Denver,CO80214 PleasenotethatthedocumentationacceptedbytheRockyMountainCollegeofArt+Designmightnotbeacceptedbyotherinstitutions,agencies,and/orprograms(e.g.testingagencies,licensureexams,andcertificationprograms).Pleasecheckwiththespecificorganizationand/orprogramtodeterminetheirindividualdocumentationrequirements. Foradditionalinformationortoreceivethisdocumentinanalternateformat,pleasecontacttheStudentDisabilityServicesofficeatsds@rmcad.edu.
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AppendixB–Forms
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SDSRequestforAccommodations Students requesting academic accommodations with Rocky Mountain College of Art and Design must complete and return this form, along with appropriate documentation to the Student Disability Services. The information requested is necessary to assist you with provision of appropriate accommodations while attending RMCAD. Date of Request: __________ Demographic Information
Student Contact Information Name: _________________________________ Student ID #: _____________ Phone: _______________________ Alternate Phone: _____________________ E-Mail Address: ___________________________________________________ Current Address: ________________________________________________________________________________________________________________________________ Preferred Method of Contact: ________________________________________
Academic Information Major: _________________________ Year of Study: ___________________ Are you a transfer student? Yes No If so, Institution name: ____________________________________________________ What is your goal for pursuing coursework with the RMCAD? ________________________________________________________________ Tell us about your educational history High School Name: ________________________ Date of Graduation: ________
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Did you receive support services or academic accommodations in High School? (for example, IEP or 504 Plan) Yes No If yes, please describe: ________________________________________________________________
Have you attended any educational institutions beyond High School? Yes No If so, where? _____________________________________________________ Did you receive support services or accommodations? Yes No If yes, describe the types of services you received: ________________________________________________________________ Request for Accommodation/s The assessment of appropriate accommodations is based on a case by case assessment of the types of limitations manifested by a particular disability/medical condition or impairment and may differ for each individual student. The student must request accommodations and disclose his/her disability before any accommodation can be implemented. All accommodations provided are based upon individual needs as reflected in documentation and information related to the student’s disability and functional limitations.
Disability Information What is your disability? _____________________________________________ When were you first diagnosed (approximately): __________________________ Please list any functional limitations that impact your ability to learn/take tests/have access to facilities: (How does your disability impact your academic work? What are some of the challenges you face when taking classes)
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Please list any accommodations you would like to request and your rationale for requesting them:
Are you registered with any of the following agencies? Vocational Rehabilitation Veterans Administration
Rocky Mountain College of Art and Design – Student Disability Services 1600 Pierce Street, Denver, CO 80214
FAX: 720-545-2137 E-Mail: sds@rmcad.edu
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RMCADStudentDisabilityServices(SDS)Handbook
&InformedConsentAgreement
TheSDSHandbookisavailableinalternateformatsifrequested.Itisveryimportantthatyouareawareofthepoliciesandproceduresregardingthearrangementofappropriateaccommodationsforyourdisability.Therefore,whenyoureceivetheSDSStudentHandbook,oraregiveninformationabouthowtoaccesstheinformationonline,weaskthatyousignthisagreement.BysigningthisagreementIalsoauthorizeStudentDisabilityServicestodiscusseitherinwritingororally,myacademicadjustmentsoraccommodationswithappropriateadministrators,instructors,professors,third-partyserviceproviders,studentassistants,andotherpersonsdeemednecessarybytheStudentDisabilityServicespersonnelforthepurposeofprovidingand/orcoordinatingservicesformewithRockyMountainCollegeofArtandDesign.
Iwouldliketoaddthefollowingperson(s)tothisrelease:_______________________________________________________________________________________________________________________________.Iwouldliketoexcludethefollowingperson(s)fromthisrelease:________________________________________________________________________________________________________________________.Pleasenote:studentsmayalsoberequiredtosignaFERPAreleaseformiftheywouldlikespecificacademicinformationdiscussedwithothers.PleaseletSDSknowifyouhavequestionsorconcernsaboutthisprocess.Ihavereceivedacopyand/orbeenofferedaccesstotheSDSStudentHandbook.IagreetoreadsectionsoftheHandbookthatarepertinenttothearrangementofaccommodationsthathavebeenapprovedthroughtheAccommodationsRequestprocess.IfaccommodationsthathavebeendeterminedtobeappropriatearenotdescribedintheHandbook,IagreetocontactandconsultwithSDSregardingthespecificproceduresforthataccommodation.StudentName(pleaseprint) StudentID#StudentSignature Date
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StudentDisabilityServices(SDS)
AlternativeFormatRequest-Textbooks DateofRequest:_______________ Semester/Term:__________________ StudentName:____________________________________ID#:______________________ Phone:_______________________ E-Mail:_____________________________________ TypeofAlternativeFormatRequested:(pleasecheckone) _____Audioformat(type):________ _____WordFile _____Pdf
_____Hardcopy/printversion _____Braille _____Enlargement (fontsizeor%increase):_______
Thefollowingoutlinestheprocessforrequestingandreceivingalternateformat(s)oftextbooksforstudentsregisteredwithStudentDisabilityServices(SDS)whoareapprovedforalternateformat.
• Requestsshouldbemadeaminimumof2weekspriortothefirstdayofclass,orthedatematerialsareneeded.
• SDSwillmakeeveryattempttoprovidebooks/materialsbythedateneeded.IunderstandthatifIdonotsubmitarequestaccordingtothetimelineabove,requestedmaterialsmaynotbeavailablewhenneeded.
• SDSwillmakeeveryattempttoattainanaccessibleelectronicorhardcopyversionofthetextbookbutcannotguaranteeexactformatwillbeprovided.
Iagreenottoreproduceordistributethealternateformattextinanyotherformatnorcananyoneelsebeallowedtodoso.Anyfurtherreproductionordistributionisconsideredcopyrightinfringement. IunderstandthatIwillbenotifiedbytheyourofficialRMCADe-mailaddresswhenbooks/materialsarereadyforpickupinSDSunlessotherarrangementshavebeenmade. Iacknowledgeandunderstandtheoutlinedprocessasdescribedabove. ______________________________________ _______________________________StudentSignature Date CourseInformation:
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CourseNameandNumber:____________________________________________________ InstructorName:_______________________________InstructorEmail:________________ StartDateforCourse:_____________________ EndDateforCourse:______________ Pleaseprovideacopyofyourclassscheduleandsyllabus,ifavailable,tothisrequest. BookInformation: 1. Title:________________________________________________________________ Author(s):______________________________ISBN:________________________ Edition/YearPublished:___________________DateNeeded:__________________ 2. Title:________________________________________________________________ Author(s):______________________________ISBN:_________________________ Edition/YearPublished:___________________DateNeeded:__________________ 3. Title:________________________________________________________________ Author(s):______________________________ISBN:_________________________ Edition/YearPublished:___________________DateNeeded:__________________ 4. Title:________________________________________________________________ Author(s):______________________________ISBN:_________________________ Edition/YearPublished:___________________DateNeeded:__________________ 5. Title:________________________________________________________________ Author(s):______________________________ISBN:_________________________ Edition/YearPublished:___________________DateNeeded:__________________
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StudentDisabilityServices
DocumentationFormThisformshouldbecompletedbyyourhealthcareprovider.Documentationmustbesignedbyanappropriateprofessionalnotdirectlyrelatedtothestudent.Awrittenletter,onprofessionalletterheadandsufficientinformationwillalsobeaccepted.Pleaseprovideuswiththefollowinginformation.Thisformisusedtohelpusprovidethebestpossiblereasonableaccommodationstoourstudentswithdisabilities.Pleaseattachanyadditionalrecordsortestresultsasappropriate.StudentName:________________________________________IDNumber:________________
EvaluatorInformationName:______________________________Organization:________________________Address:____________________________City/State/Zip:_______________________
Credentials(ifapplicable):______________Title:_______________________________Phone:_____________________________Fax:________________________________
DiagnosticInformationGeneralMedical/ChronicHealthConditionsDiagnosis(1):____________________________________ DateofOnset:___________Circleone:(Stable Progressive Fluctuating) (temporary permanent)Prognosis:_____________________________________________________________________Diagnosis(2):____________________________________ DateofOnset:___________Circleone:(Stable Progressive Fluctuating) (temporary permanent)
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Prognosis:_____________________________________________________________________Diagnosis(3):____________________________________ DateofOnset:___________Circleone:(Stable Progressive Fluctuating) (temporary permanent)Prognosis:_____________________________________________________________________
Psychiatric/MentalHealthConditions(includingLearningDisabilities/ADHD)AxisI:________________________________________________________________________
AxisII:________________________________________________________________________
AxisIII:________________________________________________________________________
AxisIV:_______________________________________________________________________
AxisV:________________________________________________________________________
GAF:Current:____________________HighestPastYear:_____________________
SummaryofRecommendedServices/Accommodations(Pleasecompletethissectionregardlessofdiagnosisordisabilitycategory)Pleasedescribethenatureandseverityofanyfunctionallimitationsassociatedwiththisstudent’sdisability/iesorimpairment/s:Doesthestudenthaveprescribedmedications? _____Yes_____NoAsfarasyouareaware,isthestudentcompliant? _____Yes_____NoPleaselistmedications,dosages,andpossiblesideeffectsthatmayimpactlearningorconcentration:
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Aretherecrisisepisodesorseizuresassociatedwiththestudent’sdisability/iesorimpairment/s? _____Yes_____NoPleaselistanyrecommendedaccommodationsorrestrictionsappropriatetoaneducationalsetting:Othercomments
SignatureofEvaluatorPleasesignanddatethisformandreturnittotheaddresslistedonPage1.___________________________________________________________________SignatureofEvaluator Date
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StudentDisabilityServices
Disability/AccommodationsGrievanceForm Name:___________________________________________________Date:______________________________ StudentID:_____________________________ Phone:______________________________ Emailaddress*:___________________________________________________________________________ (yourRMCADemailaddresswillbeusedastheofficialmeansforcommunicatingwithstudentswhoarecurrentlyenrolled) Mailingaddress:______________________________________________________________________________________ Reasonforgrievance(informationshouldincludeclearexplanationastowhythegrievanceisbeingfiled,adescriptionoftheconcern,relevantdates,andanysuggestedsolutions): (Ifneededanothersheetofpapermaybeattached)
Whenfilingagrievance,thestudentgivespermissionforthoseoutlinedintheproceduretoreviewanypertinentdocumentation,ifnecessary. StudentSignature:__________________________________________________________________________
Forofficeuseonly DateofMeetingwithSDSCoordinator:____________________________________________
DatesenttoGrievanceReviewCommittee:________________________________________
DateofmeetingwithProvost:______________________________________________________
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