secretariat it consolidation kathy sheppard, ctr
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Secretariat IT Consolidation
Kathy Sheppard, CTR
IT Consolidation – Executive Branch
Governor Patrick signed Executive Order 510 which requires IT Consolidation within the Executive Department. The goals of IT consolidation are:– Align Secretaries' IT resources with their business
strategies and priorities – Standardize IT resources and create efficiencies – Ensure that the Commonwealth's digital assets
are secure
Secretariat Payroll Tasks
Determine July 1 strategy:
– FOR BUDGETARY ACCOUNTS
Either Transfer Positions to the Secretariat Department Code; or,
Create ISA’s with Departments, and transfer employees to Child Account
Secretariat Payroll Tasks
Determine July 1 strategy:FOR NON-BUDGETARY ACCOUNTS
Either Transfer Positions to the Secretariat Department Code / s. 2B Account and chargeback costs to the Department’s non-budgetary account(s); or,
Create non-financial ISA’s with Departments to establish IT business model for FY10
Department Tasks
Identify affected positions– including vacant and inactive positions
Ensure all money owed to the employee for current FY (Travel, OT, etc.) is paid under existing appropriation
Work with Secretariat on all administrative matters (ACES, Personnel Records, Workers’ Comp, etc.)
HRD / CTR Assistance
Mass Position Transfer is available for transfers to New COA
HRD and CTR will send a formatted spreadsheet to change COA elements from current to new position assigned account
Can also change the HR/CMS “Home Unit” (specific unit distribution)
Can Assist in Labor Distribution detail Accounting in LCM
Special Processing
Payroll adjustments for Split Year, if necessary can be handled by CTR Payroll Bureau
Mass Update of DEPTE documents in LCM can be automated if the volume is large
All MMARS detail COA needed for distribution must be valid in the new department
Activity Action Split Year Transfer
1st FY10 Pay Period Transfer
Identify All Positions Send Position schedule to HRD/CTR
June 12th June 12th
Identify all COA elements necessary for labor distribution
Send Table change request forms to CTR
June 19th July 3rd
Confirm Mass Position Transfer Spreadsheet
Send Confirmation to HRD June 19th July 3rd
Set up Labor distribution documents
Send Request to CTR June 19th July 3rd
Predictive Run of Mass Position Transfer
Check for errors, confirm with HRD June 25th July 9th
Production Run of MPT Check for errors, confirm with HRD June 26th July 10th
Tentative Schedule
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