selecting process gip

select Faster than ever before

How do we Select faster then ever before by having

the right Selection process?

How to select the right EP in 4 steps!

EP selection criteria

Right selection process

Right selectionmethods

1Understand

SP’s

2 3 4

Right selection process

3

With our new systems we are able to attract, convert & close with OP/ORS

So what happens after they sign up?

The Stages

The user has registered for

more information and given

some of their information in

return

The user has gone to the Opportunity Portal and

started making searches

The user has clicked “show interest” in an Opportunity on

the Opportunity

Portal

The user has passed review and is raised

on myaiesec.net

The user has not passed

review and is no longer

considered

Automatic Automatic

By member

By member

The system automatically shifts the students from open to in progress and from in progress to in review.

Once we have selected the EP, the EP manager puts the student on raised stage (manually) and inserts the EPID

in the student data.

We need to follow up with students in the ‘open’, ‘in progress’ and ‘in review’ stage!

How can we convert the student as fast as possible from ‘open’ to ‘raised’ stage?

By using the automated emails!

IMPORTANT!

There are different flows/ways a student can move from the ‘open’ to ‘raised’ stage!

Scenario 1

Open info evening interview raised

Student signs up on ORS on the global

website.

Our automated email invites to info evening and

interview.

Student goes to info evening and

decides that he/she wants to apply.Student fills in

interview form from same email.

Student had interview and is

selected.EP manager puts student on raised

stage in ORS system.

Student gets automatic email with invite for introduction meeting (to raise the form in aiesec.net, do

expectation setting and get education on how to search for internships.)

Sce

nari

o

1

Scenario 2

In progress info evening interview raised

Student signs up on OP and makes

searches.

Our automated email invites to info evening and

interview.

Student goes to info evening and

decides that he/she wants to apply.Student fills in

interview form from same email.

Student had interview and is

selected.EP manager puts student on raised

stage in ORS system.

Student gets automatic email with invite for introduction meeting (to raise the form in aiesec.net, do

expectation setting and get education on how to search for internships.)

Sce

nari

o

2

Scenario 3

Open/ In progress interview raised

Student signs up on ORS or OP (and

might make searches.)

Our automated email invites to info evening and

interview.

Student fills in interview form, has

interview and is selected.EP manager puts

student on raised stage in ORS

system.

Student gets automatic email with invite for introduction meeting (to raise the form in aiesec.net, do

expectation setting and get education on how to search for internships.)

Sce

nari

o

3

Scenario 4

In review interview raised

Student signs up OP, makes searches

and applies for opportunities.

Our automated email invites to

interview or to info evening.

Student fills in interview form, has

interview and is selected.EP manager puts

student on raised stage in ORS

system.

Student gets automatic email with invite for introduction meeting (to raise the form in aiesec.net, do

expectation setting and get education on how to search for internships.)

Sce

nari

o

4

Scenario 5

In review info evening interview raised

Student signs up OP, makes searches

and applies for opportunities.

Our automated email invites to

interview or to info evening.

Student fills in interview form, has

interview and is selected.EP manager puts

student on raised stage in ORS

system.

Student gets automatic email with invite for introduction meeting (to raise the form in aiesec.net, do

expectation setting and get education on how to search for internships.)

Sce

nari

o

5

Student goes to info evening and

decides that he/she wants to apply.Student fills in

interview form from same email.

Let’s zoom in and see how scenario 1 works!

Student has signed up.. Day 1(Friday)

Step 1.

Send students in ‘open’ and ‘in progress’ stage an automatic email to invite for more information.

Step 1.Automatic email to invite for more info

Thank you for signing up for AIESEC.

Please come to our information hours, every Monday at 18:00. Location: XX.

Also feel free to check out more information at our website: XX.

Add video & story & booklet, process also.

Or sign up for interview now: click here.

Day 1

Student comes to information evening/hour/meeting the first Monday after sign up!

oGIP member gives information and can recommend or not recommend to take a GIP with AIESEC based on first conversation.

Day 4(Monday)

Person tells AIESEC that he wants to apply, EP manager put student on ‘in review’

Day 5

Step 2. Automatic email to invite for interview

Thank you for applying for an internship with AIESEC.

Please schedule an interview via this link: XX.

Do you want more information? Come to our info meeting XX.

In case of further questions or changes you can email to XX or call XX.

Day 5

Interview sign-up

Use ‘book me’ website

Plan in selection days

Manage bookings by selection responsible

Include phone number for in case of changes/ questions

Students schedules an interview.

Day 5

Students has an interview with a member of the oGIP team.

Day 8(Friday)

oGIP team decides on selection of EP in team meeting.

Day 11(Monday)

Person is selected, and will be raised.(or not selected and put on rejected.)

Day 11

Step 3. Automated email to invite for introduction meeting

Congratulations!

Please schedule an introduction meeting via this link: XX.

In case of further questions or changes you can email to XX or call XX.

Day 11

3. Invite for introduction meeting

Use ‘book me’ website

Plan in introduction days or times per EP manager

Introduction day: first meeting with EP manager, set expectations, explain further the process, plan in activities, plan in weekly calls,

raise in system, explain how to use the system

Manage bookings by EP manager team leader

Include phone number for in case of changes/ questions

4. Your student is now an EP! Day 14 (ThursdaY)

Two weeks from sign up to raise!

More possibilities

Step 1.Automatic email to invite for more info

Thank you for signing up for AIESEC.

Please come to our information hours, every Monday at 18:00.

Location: XX.

Also feel free to check out more information at our website: XX.

Ask also for CV & motivation letter or application form. During information hour you can already rejected if profile is

not matching your supply.

Step 2. Automatic email to invite for interview

Thank you for applying for an internship with AIESEC.

Please schedule an interview via this link: XX.

In case of further questions or changes you can email to XX or call XX.

After promotion peak; plan in selection & introduction/raise days at one day. Immediately select/rejected students and raise them at once!

Then only 8 days until raise!

Assessment IntegrationEnglish Test Integration - We have started working with EF to integrate an English

competency test to the OP to speed up selection - Timeline for launch is at IPM. - First priority is English, then Spanish, German and EF is currently developing the tests for Portuguese and Mandarin.