sharepoint document library organization

SharePoint Document Library Organization Made Simple

Josh NobleAuthor: Pro SharePoint 2010 Search

jno@surfray.comjoshnoble@SurfRay www.surfray.com

SharePoint Document Library Organization Made Simple

Agenda• Creating a document library• Adding documents• Adding columns to an existing view• Collecting metadata in useful ways• Creating a new view with filters• Creating a new view with grouping• Adding document previews to views with

Ontolica Library Preview• Q&A

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Create a Document Library

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Upload Documents

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Create Columns

Ontolica Preview Column

Custom Columns

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Create Column

Modify View

Metadata Collection

Choice Column Drop-down

Choice Column Radio Buttons

Free Text

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Required Field

Modify Views

Column Position from Left

Displayed Columns

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View Name

Ontolica Library Preview

• Fully integrated with SharePoint 2007 & 2010 Document Libraries

• Instant first-page previews • InDocument Search and Zoom• Full-document previews generated in real-

time• Support for over 500 document formats• No layout changes require to integrate• Smart phone and tablet compatible • No client installs

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Library Preview

Relevant Pages

Query Highlighting

InDocument Search

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Additional Resources

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Our SharePoint Search Video Webinars:http://surfray.com/resources/webcasts.html

Mikael Svenson – Tech and Mehttp://techmikael.blogspot.com/

Enterprise Search Blog - New Idea Engineering http://www.enterprisesearchblog.com/

Michal Pisarek – SharePoint Analyst HQhttp://www.sharepointanalysthq.com/

Mattew McDermott’s Blog http://www.ableblue.com/blog/

ProSharePointSearch.comhttp://www.prosharepointsearch.com/

Q/A & Contact Details

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Josh NobleAuthor: Pro SharePoint 2010 Search

jno@surfray.comjoshnoble@SurfRay