sharepoint in the clouds – select, mix, and deploy whats right for you

SharePoint in the clouds – select, mix, and deploy what’s right for youChristian BuckleyChief Evangelist and SharePoint MVPMetalogix

Christian BuckleyChief Evangelist & SharePoint MVPMetalogix

cbuck@metalogix.com

www.Metalogix.com

www.buckleyplanet.com

in/christianbuckley

@buckleyplanet

Collaboration has evolved

Data anytime, anywhere.

Pick your tools. It’s all about self-service.

Bring your own device.

Social experiences.

Built for the business user, not the IT organization.

Change is coming to all of your enterprise applications

Questions we’ll cover in this session:What are the business drivers for SharePoint in the cloud?What are the differences between SaaS, PaaS, and IaaS?What are the differences between public and private cloud?What are some of the common cloud scenarios that SharePoint customers are using today?What are the best practices I should consider as I develop my own cloud strategy?

What is driving SharePoint into the cloud?

The NIST-SP 500-291, NIST Cloud Computing Standards roadmap publication from the National Institute of Standards and Technology (NIST) defines cloud computing:

Enabling ubiquitous, convenient, on-demand network access to a shared pool of configurable computing resources

Rapidly provisioned

Minimal management effort or service provider interaction

A professionally managed data center with 24x7 support and advanced network security and intrusion detection.

No need to worry about network and server hardware and software.

Rapid provisioning with little or no upfront costs for hardware and software.

Identity management for external users, multiple security options.

On-demand scale-out to meet variable capacity demands.

Advantages of the Cloud

The CIO Dilemma:

Balancing end user requests with compliance and governance constraints, weighing costs and flexibility

Is there risk in moving my data to the cloud?

According to a 2013 Forbes survey:

of workers used an unsanctioned cloud service for document storage in the last 6 months41%

87%$1.8

of these workers knew their company had policies forbidding such practices

(billion) estimated annual cost to remedy the data loss

New Mobile Survey Reveals 41% of Employees Are Deliberately Leaking Confidential Data http://onforb.es/18h92Nv

• The cloud decision is intrinsically tied to end user adoption and, ultimately, business alignment

What are the differences between SaaS, PaaS, and Iaas?

Alternatives for control, cost, & capability

Infrastructure as a Service (IaaS)

(network architects)

Software as a Service (SaaS)(end users)

Platform as a Service (PaaS)(app developers and designers)

Standardized (packaged) platform Provided with Service Level Agreements

(SLAs) Minimal customization Both software and hardware infrastructure

provided within the service

Software as a Service

Architectural and development access to application services, storage, and application runtime

Infrastructure Service Level Agreements (SLAs), but work must be conducted within agreed framework

Some customizations allowed, within framework

Both software and hardware infrastructure provided within the service

Platform as a Service

Virtualized hardware and software, including servers, storage, and network infrastructure

All components delivered as metered services (pay per use)

Complete application control and customization

Infrastructure as a Service

What is the difference between public and private cloud?

Infrastructure maintained solely for customer

On premises or off

Managed by the customer, or by a 3rd party hoster

Private Cloud Hybrid Cloud

Multiple infrastructure options

Components both on premises and off premises

Management spread between customer and 3rd party hosters

Infrastructure shared by multiple customers

Off premises

Managed by 3rd party on behalf of customers

Public Cloud

http://social.technet.microsoft.com/wiki/contents/articles/4633.what-is-infrastructure-as-a-service.aspx

Build

Buy

In HouseOut Source

Partner Hosted Private Cloud

• Dedicated environment

• Externally hosted

• Externally or internally managed

• Internally designed

Self Hosted

Private Cloud• Dedicated

environment

• Internally hosted

• Internally managed

• Internally designed

Shared or Dedicated Public

Cloud• Shard or dedicated

environment

• Externally hosted

• Externally managed

• Externally designed

Dedicated Public Cloud

• Partially or fully dedicated

• Externally hosted

• Externally or internally managed

• Minimal customization

Traditional on prem

http://social.technet.microsoft.com/wiki/contents/articles/4633.what-is-infrastructure-as-a-service.aspx

Infrastructure

Platform

Software

Service DeliveryFinancial

Management

DemandManageme

nt

Business Relationshi

p Manageme

nt

Service Catalog

Management

Service Lifecycle

Management

Service Level

Management

Continuity &

AvailabilityManageme

nt

CapacityManageme

nt

Information Security

Management

Op

era

tion

s

Man

ag

em

en

t

Worldwide spending on public IT cloud services will grow from $47.4 billion in 2013 to more than $107 billion in 2017

http://www.eweek.com/small-business/public-it-cloud-services-spending-to-reach-108-billion-by-2017-idc.html

Over the next several years, the primary driver for cloud adoption will shift from economics to innovation as leading-edge companies invest in cloud services as the foundation for new competitive offerings.

Frank Gens, Senior Vice President and Chief Analyst at IDC

Cloud

According to IDC, virtual private clouds (Azure) will accelerate organizations into the cloud

• By 2017, public IT cloud services will drive 17% of IT product spending and nearly half of all growth across five technology categories:

• Applications• System infrastructure software• Platform as a service (PaaS)• Servers• Basic storage

• Software as a service (SaaS) will remain the largest public IT cloud services category throughout the forecast, capturing 59.7% of revenues in 2017.

• The fastest growing categories will be PaaS and IaaS, with CAGRs of 29.7% and 27.2%, respectively.

http://www.eweek.com/small-business/public-it-cloud-services-spending-to-reach-108-billion-by-2017-idc.html

What are some of the common cloud scenarios for SharePoint?

You can deploy SharePoint 2013 solutions on physical and virtual infrastructures, which include the following environments:• On-premises, physical or virtual• Private cloud (in-house)• Private cloud (hosted)• Public cloud

Rapid provisioning of new workloads on Office 365 while maintaining existing on-premises workloads

Organizations wishing to migrate workloads from an existing on-premises environment to the cloud over time in a phased approach

Organizations wanting to supplement their cloud environment with additional features or customizations which are currently only possible on-premises

Compliance or data sovereignty reasons which might stipulate certain data be hosted in a particular location

Common Scenarios

Hybrid SharePoint Environments with Office 365, Microsoft

Common solutions for the Cloud

On Premises Cloud

Common solutions for the Cloud

On Premises Cloud

Common solutions for the Cloud

On Premises Cloud

Common solutions for the Cloud

On Premises Cloud

ADAzure AD

SP2013 and SPO Hybrid Considerations• Size and geographical distribution of an organization can affect cloud

adoption.

• Regulatory compliance and governance requirements can limit cloud options.

• External collaboration may require on prem farms.

• Service-level agreements (SLAs) may limit cloud options.

• It is important to under the ROI of any proposed solution (and the cost of change).

• Hybrid may be more of a transitional environment from on prem to the cloud.

• Enables customers to use preferred features from SharePoint 2013 on prem and SharePoint Online.

http://www.sharepointnutsandbolts.com/2014/02/office-365-sharepoint-hybrid-what-you-do-and-do-not-get.html

Common solutions for the Cloud

On Premises Cloud

As SharePoint and Office 365 mature, they will be broken into their core services.

Through OTB tools, APIs and 3rd party vendor solutions, organizations will be able to consume via a truly IaaS model.

Eventually, we will design solutions using only those components needed to meet business requirements, many of them accessed via the app model or other customized solutions.

Requires firm understanding of your requirements and your current, and future, employee skillsets.

The Future of SP Services

Yammer integration Federated search results Federated dashboards Analytics and BI Workflows (RESTful web services) BCS – OData connections to services Dynamics CRM

Other Hybrid Scenarios

What best practices should I follow when developing my cloud strategy?

Take a strategic viewUnderstand your changing requirementsUnderstand which workloads can be moved now, and which will require more platform and cloud infrastructure maturityUnderstand and mitigate governance risks

Identify requirements

Map requirements to SharePoint functionality

Make the difficult decisions

Ongoing operations management

Business Need Service

Factors in your cloud planningLocation / facilitiesSoftware licenses and supportHardware and maintenanceOnsite support, personnel skillsLevel of customizationGovernance, auditing, security, complianceDisaster Recovery and Business Continuity Upgrades and migration

Location / facilities

Need space and maintenance planning

Most likely provided

Software licenses and

support

Licensing costs, but also upgrades and ongoing support

Included in vendor-hosted solutions

Hardware and maintenance

Need to purchase, support and maintain, and upgrade as platform matures

Included in vendor-hosted solutions

Onsite support, personnel skills

Administrative, developer, and end user skills and training

Still requires administrative and possibly dev skills, end user training

On Premises Cloud Hybrid

Need space and maintenance planning

Licensing costs, but also upgrades and ongoing support

Need to purchase, support and maintain, and upgrade as platform matures

Administrative, developer, and end user skills and training

Level of customization Full control

Limited to none in SaaS, some control over PaaS, full control over IaaS

Limited ability to integrate depending on SaaS, PaaS, or IaaS

Governance, auditing, security,

compliance

Many limitations OTB, but very robust tools from partners

Limited

Very complex across on prem and cloud components, very manual

Disaster Recovery and

Business Continuity

Needs to be planned, limited features OTB

Defined in SLAs

Upgrades and migration

Some OTB capabilities, 3rd party for tighter control and predictability

Microsoft recommends 3rd party tools

On Premises Cloud Hybrid

Very complex across on prem and cloud components, very manual

Some OTB capabilities, 3rd party for tighter control and predictability

Common Questions

Take a look at the tools and systems you use today, and figure out which ones could save time and money by moving to the cloud.

Hosted Exchange is a relatively easy platform to move to the cloud -- the platform is mature, and there are ample vendors offering strong SLAs.

Focus first on moving to mature solutions (minimize risk of moving), then investigate new capabilities not already in house (minimize cost of trying new solutions)

What Cloud services should I pursue?

Rarely can companies go entirely into the cloud, as not every platform is cloud-ready, and many orgs have extensive customizations in on-prem.

Hybrid environments will be around for some time, and the move for many companies will be incremental.

Should I consider cloud-only or a combination of cloud and on-prem?

Same as any other vendor selection process, look carefully at what they offer, who they support, and how long they’ve been in business.

Depending on what you plan to move into the cloud, look for partners with the strongest Service Level Agreements (SLAs).

Also look for specialization. For example, work with a hosted PPM provider with a strong history in project management, not just a hosting service running an instance of Project Server.

What kind of partners should I choose?

Make governance a priority Look at your systems holistically (a business view),

regardless of where the servers sit Clarify and document your permissions, information

architecture, templates, content types, taxonomy -- and ownership of each

First define what policies, procedures, and metrics are needed to manage your environment, and then look at what is possible across your cloud and on-prem instances

Best Practices

Q&A

Resources• Office 365 SharePoint hybrid – what you DO and DO NOT get http://

www.sharepointnutsandbolts.com/2014/02/office-365-sharepoint-hybrid-what-you-do-and-do-not-get.html

• Office 365 and Hybrid Solutions http://www.slideshare.net/ciphertxt/sugdc-20130912-office-365-and-hybrid-solutionsrealease

• SharePoint On-Premises Or In The Cloud? Why not both? http://johnrossjr.wordpress.com/2014/02/25/sharepoint-on-premises-or-in-the-cloud-why-not-both/

• Hybrid for SharePoint Server 2013 http://technet.microsoft.com/en-us/library/jj838715.aspx

• What is Infrastructure as a Service? http://social.technet.microsoft.com/wiki/contents/articles/4633.what-is-infrastructure-as-a-service.aspx

• Understand and evaluate hosting options for SharePoint farms http://technet.microsoft.com/en-us/library/hh128769.aspx

• Governance and Administration for Hybrid Deployments http://bit.ly/XmqBIc

• New Mobile Survey Reveals 41% of Employees Are Deliberately Leaking Confidential Data http://onforb.es/18h92Nv

• AIIM Trendscape: Content and the Cloud http://bit.ly/1f26hFm

• Is the NSA Leak Really Impacting Cloud Adoption? http://bit.ly/1bxabDQ

Contact me Christian Buckleycbuck@metalogix.com +1 425-246-2823@buckleyPLANETwww.buckleyPLANET.com and www.metalogix.com

© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.