sierra springs community association
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Sierra Springs Community AssociationSierra Springs Community Association
Annual Meeting
1000hrs 15 March 14
2014
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Agenda
• Introduction• Minutes of the 2013 Annual Meeting• 2014 Election • 2013 - 2014 in Review• Annual Calendar• FY 14 Financial Report• FY 14 Issues• Homeowner’s Forum • Volunteers - Both DIY Projects and for Committee Chairs• Results Of Election• Question - Comments• Adjournment
Slide set can found at:https:\\sierraspringshoa.info (IMPORTANT DOCUMENTS)
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Introduction• The SSCASV Annual Meeting is conducted each March
• It provides a summary of events that occurred in our community since our last Annual Meeting,current community issues, and the election of the 2014-15 Board of Directors (BoD).*
Current Board Members
Chazz Owen, President**Julie Hill, Vice PresidentGeorge Monken Secretary**
Charlene Doyle, TreasurerGene Bodeen Paul Valentine**
Elaine Kimler
*As required by our by-laws
**Members terms are upin March 2014
In 2015 4 of 7 Board Members will be elected
3x New Board MembersTerm
March 2014 - March 2016
Election Committee collect and tally votes
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2014 Election
2013-14 In Review
* ROAD REPAIR!!!!!!!!- Previous bid package to redesign West End was ~$100K, with possibility of increases- West End repaved cost was $35,210.82. Part of the cost was covered by funds not used when East End was “resealed” - Special Thanks to Paul V. and Elaine K.
* Pre-emergent effort - Scheduled 08 Mar 13- Had to reschedule due to inclement weather
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2014 Proposed Calendar
SIERRA SPRINGS COMMUNITY ASSOCIATION OF SIERRA VISTA
CALENDAR OF EVENTS (2014)10 JAN Nominations Committee Meeting (3x positions) 6PM11 FEB HOA Meeting 6PM15 FEB Mail Ballots to homeowners (New Board of Directors Election)01 MAR Pre-Emergent Planned (Landscape Tm + Volunteers), 8AM01 MAR Pool Palms -Trimming Planned (12)15 MAR SSCASV Annual Meeting & Board Election (Sierra Vista Library), 10-11:45AM31 MAR SSCASV homepage adjusted to reflect new board members 08 APR HOA Meeting 6PM8 APR HOA Meeting 6PM26 APR Community plant replacements (Landscape Committee)17 MAY Community Wide Garage Sale 7AM10JUN HOA Meeting 6PM12 AUG HOA Meeting 6PM26 AUG Budget Planning Meeting #1, 1PM, SV Library14 SEP Budget Planning Meeting #2, 1PM, SV Library07 OCT HOA Meeting 6PM14 OCT Budget proposal mailed to homeowners 16 NOV SSCASV FY15 Budget Meeting & Community Vote, SV Library 09 DEC HOA Meeting 6PM
Bimonthly Meetings the 2nd Tues of each even numbered month unless noted otherwise (dates on website)
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2014 - 2015 Financial As of 01 Mar 14
Reserve Account Funds: $120,661.18
Operating Checking Account: $ 19,652.29
Total Cash: $140,313.47
FY 14 Operational Budget: $47,235
Contribution to Reserves: $20,102
Total FY 14 Budget: $67,337
Income from Assessments: $67,200
Difference will be cover by transfer income ($300 per house)
SSCA BoD GOAL is to maintain an adequate reserve fund
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FY 14 ISSUES
* Relocating East Gate for access to Lot 60 House
* On-site Reserve Study
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SSCA BoD GOAL is to maintain an adequate reserve fund
Volunteers Keep our Costs Low• Nominating committee• Budget committee• Architectural committee• Landscape committee (Thanks Pat and George)• Maintenance committee (Thanks Vic and Dave)
•--------------------------------------------------------• Webmaster• Self-Help Projects
Without Volunteers the alternative would be to hire someone to do those tasks being done by volunteers.. This would greatly increase assessments.
Volunteers
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2014 Election Results
2015-20164x New Board Members
(March 2015
Thanks To all the board members for their labors and dedication to the community of Sierra Springs
Congratulation to Newly Elected Board Members
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Immediately Following The Annual MeetingImmediately Following The Annual MeetingSpecial meeting to elect board member positions and committee chairsSpecial meeting to elect board member positions and committee chairs
2014 Annual Meeting Adjourned2014 Annual Meeting Adjourned
Next Meeting 08 April 6PM Location TBDNext Meeting 08 April 6PM Location TBD
Draft Minutes will be posted at pool andDraft Minutes will be posted at pool andSSCASV homepageSSCASV homepage
www.sierraspringshoa.info
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