south lanarkshire college information systems to support users

South Lanarkshire CollegeInformation Systems to support users

STUDENTS

SKILLS

SUSTAINABILITY

• Issues that required addressed :

– A largely one-way flow of data into “MIS”– MIS rather than IS– Little added-value reporting to either staff or students– Reliance on external companies for systems maintenance,

upgrading, interconnection– Bought-in systems with redundant functionality that is not required– Multiple requests for the same information from different departments/faculties- Costly purchase, maintenance, annual licences and support- Different systems dealing with curriculum planning, timetabling,

attendance, results- Admin-heavy approaches (eg student absence)

Principles• Managers should only submit a piece of data a single time –

accuracy/efficiency• All systems should talk to each other and share core data• Users – staff should experience multiple benefits from the systems• Users- students should be able to view the information the college

holds about them and have access to key information to manage their time

• Systems should meet needs• Staff and students should have ready access to reports and information to help them • Systems should add value – not create additional work• Minimise capital costs, annual licence fees, maintenance, consultancy, customisation fees• Access from phones/tablets/PCs

Curriculum Planning

Curriculum Planning - Summary

Timetable – Curriculum Area View

Timetable – Admin View

Timetable – Lecturer View

Timetable – Lecturer Hours Summary

Attendance – Lecturer Confirmation View

Attendance – Weekly View

Attendance – Room Capacity/Utilisation

Document Library

Internal Verification

Internal Verification

Reports

• Attendance Reports• Bursary Reports• Finance Reports• IV/EV Reports• MIS Reports• Admissions Reports• PI Reports – Course Teams• Timetable Reports

Weekly Management Report

Other Modules…..

• Enquiry – by student or course• Interview Booking – admissions process• Master Folders• Bursary Self-Certification Management System• SQA Invoice checking• City and Guilds Electronic Submissions• Text Tools Module

Under Development….

• Bursary Management System• Online Self-Evaluation/Course Team Report• HR Management System• Online Record of Work• Online Results Processing