spca2013 - the newest trends in document and data capture on microsoft platform

The The The The Newest Trends in Newest Trends in Newest Trends in Newest Trends in Document Document Document Document and Data and Data and Data and Data

CaptureCaptureCaptureCaptureon Microsoft Platform.on Microsoft Platform.on Microsoft Platform.on Microsoft Platform.

Rastislav Hlavac, CSO

Let’s Let’s Let’s Let’s start start start start with with with with numbersnumbersnumbersnumbers

Working with us moves you forward

2

19

…years on the market of:

• Scanning

• Intelligent Image Processing and Document & Data Capture

• OCR/ICR Technology

• Enterprise Content Management on Microsoft platform

1of the TOP Microsoft partners for ECM solutions

11

Microsoft Industry Awards

in a row for GRADIENT solutions

3… documents are processed

by GRADIENT Solutions every second in the world

… aggregated to 20 Million documents every year.

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Working with us takes you among the strongest

7

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Image Image Image Image ScanningScanningScanningScanning HistoryHistoryHistoryHistory

9

Image Image Image Image ScanningScanningScanningScanning HistoryHistoryHistoryHistory

HowHowHowHow itititit allallallall startedstartedstartedstarted

• *1957

• US National Bureau of Standards

• team led by Russel Kirsch

• drum scanner

50‘s

DrumScanners

1 ppd

Just animage

80‘s

Flatbed

1 ppm

Single side

90‘s

4 - 100 ppm

On-the-board OCR

Centralisedscanning

2K+

HIGH VOLUME

100+ ipm

OCR / ICR Software

Y2003:

$ price drop down

Today

MFP / D

MFP‘smassive

grow

Goes Mobile

Tomorrow

?

DOCUMENT CAPTURE DOCUMENT CAPTURE DOCUMENT CAPTURE DOCUMENT CAPTURE TRENDSTRENDSTRENDSTRENDS

DocumentDocumentDocumentDocument CaptureCaptureCaptureCapture TrendsTrendsTrendsTrends

Professional Document Scanners

• Dedicated for High Volume digitalization of Archives

• Where High Image Quality is required

MFP / MFD

• The most preferred Device for daily Document Capturing

• Image Quality Enhancement by Software

DocumentDocumentDocumentDocument CaptureCaptureCaptureCapture TrendsTrendsTrendsTrends

Mobile Mobile Mobile Mobile CaptureCaptureCaptureCapture

• Smartphone / Tablet / Laptop with built-in Camera

• Capture Quality grows up

• Forbes: “for many companies, getting their mobility off

the ground and successful is their highest priority for

2013.”

AIIM Mobile AIIM Mobile AIIM Mobile AIIM Mobile CaptureCaptureCaptureCapture SurveySurveySurveySurvey

The Operations Manager quoted the AIIM survey findings:

• 51% of users of mobile capture report a payback period of 18

months or less, with 71% seeing a return within 2 years.

• The ability of employees to locally capture and interact with

back-office processes would improve response to customers by

a factor of three times, according to 45% of respondents. The

average was 3.2 times.

• 45% of respondents consider that if travelling and remote staff

could input directly to back-office processes, productivity would

improve by a third. The average suggested improvement is 36%.

Source: aiim.org

SHAREPOINT SHAREPOINT SHAREPOINT SHAREPOINT DOCUMENT CAPTUREDOCUMENT CAPTUREDOCUMENT CAPTUREDOCUMENT CAPTURE

ECM ECM ECM ECM –––– MagicMagicMagicMagic QuadrantQuadrantQuadrantQuadrant

1. Document management

2. Image-processing applications

3. Workflow/business process management

(BPM)

4. Records management

5. Web content management (WCM)

6. Social content

7. Extended components

ECM ECM ECM ECM –––– Magic Magic Magic Magic QuadrantQuadrantQuadrantQuadrant

Source: gartner.com

LEADERSLEADERSLEADERSLEADERSCHALLENGERSCHALLENGERSCHALLENGERSCHALLENGERS

NICHENICHENICHENICHE PLAYERSPLAYERSPLAYERSPLAYERS VISIONARIESVISIONARIESVISIONARIESVISIONARIES

ECM ECM ECM ECM –––– MagicMagicMagicMagic QuadrantQuadrantQuadrantQuadrant

1. Document management

2. Image-processing applications

3. Workflow/business process management

(BPM)

4. Records management

5. Web content management (WCM)

6. Social content

7. Extended components

DocumentDocumentDocumentDocument CaptureCaptureCaptureCapture forforforfor SharePointSharePointSharePointSharePoint

What are the customer needs:

• Transfer Paper to a Digital Format

• Indexing

• Metadata

• Content Type

• Fulltext Indexing

• Document Library Export

• Document Search

CapturingCapturingCapturingCapturing ProductsProductsProductsProducts forforforfor SharePointSharePointSharePointSharePoint

What‘s a standard today?

• Desktop (Fat Client) Application

• Physically Attached Scanner

• Dedicated Scanning Stations

• Out-Of-SharePoint

• User Training is a Must

CapturingCapturingCapturingCapturing ProductsProductsProductsProducts forforforfor SharePointSharePointSharePointSharePoint

What the Users would like to Get:

• Modern HTML5 SharePoint Interface

• No Client Installation

• Handle Different Sources from One Place

• Scanner; MFD / MFP; Mobile Devices; Cloud,

etc.

• High Quality Image at Low File Size

• Fast SharePoint Metadata Indexing with no typing

• Native SharePoint App

CapturingCapturingCapturingCapturing ProductsProductsProductsProducts forforforfor SharePointSharePointSharePointSharePoint

What current „SharePoint „SharePoint „SharePoint „SharePoint nativenativenativenative““““ Apps deliver?

• MFP, Mobile dev., Cloud storage ?

• HQ Image Pre-processing?

• Low Image Size?

• Fast No-Typing Indexing?

• Easy Implementation?

NO!WE DO!

AND MUCH MORE!

50‘s

DrumScanners

1 ppd

Just animage

80‘s

Flatbed

1 ppm

Single side

90‘s

4 ppm

On-the-boardOCR

Y2K+

HIGH VOLUME

100+ ipm

OCR / ICR

Software

Today

MFP / D

Qualityfor all

GoesMobile

Tomorrow

B

Y

O

C

D

BYOCD BYOCD BYOCD BYOCD ????????????„„„„BringBringBringBring YourYourYourYour OwnOwnOwnOwn CapturingCapturingCapturingCapturing

DeviceDeviceDeviceDevice““““

„„„„BringBringBringBring YourYourYourYour OwnOwnOwnOwn CapturingCapturingCapturingCapturing DeviceDeviceDeviceDevice““““

FEATURES

Smash the Scan & Capture BarrierSmash the Scan & Capture BarrierSmash the Scan & Capture BarrierSmash the Scan & Capture Barrier

• SharePoint 2010 & 2013

• Office 365 Integration

• Choose your input:

� Attached scanner

� File Folder, MFD/MFP

� Cloud

� Mobile device

Batches of Mixed Document TypesBatches of Mixed Document TypesBatches of Mixed Document TypesBatches of Mixed Document Types

• Batch the documents all together

• Then Identify and Index quickly & easily

� Invoices

� Orders

� Contracts

� Bills of Landing…

Enhanced Document RecognitionEnhanced Document RecognitionEnhanced Document RecognitionEnhanced Document Recognition

• Sort Large Batches:

� Barcodes

� Separators

� Blank Sheets

� Indexing Rules

� etc.

Clearer ScansClearer ScansClearer ScansClearer Scans

• Automated adaptive Image pre-processing� AutoRotation

� AutoColor

� AutoContrast

� Auto blank page removal

� AutoDeskew

� Barcode recognition

� Document categorization

� UI Localization

� deliveringdeliveringdeliveringdelivering highhighhighhigh----qualityqualityqualityquality image image image image atatatat lowlowlowlow image image image image sizesizesizesize!!!!

Watch Productivity Take OffWatch Productivity Take OffWatch Productivity Take OffWatch Productivity Take Off

• One-Click Indexing

� Save your time

� Forget typing

Document Capture Goes MobileDocument Capture Goes MobileDocument Capture Goes MobileDocument Capture Goes Mobile

• Easily connect to the Cloud Storage

� SkyDrive

� Dropbox

� and many others…

Enterprise Segment

• On-Premises Solution

Small / Medium Business

• O365 App

FitsFitsFitsFits EverywhereEverywhereEverywhereEverywhere

LocalisationLocalisationLocalisationLocalisation

• Available in 23 languages

• Automated setting based on SharePoint language setup

LIVE DEMO

CASE STUDY

CASE STUDYCASE STUDYCASE STUDYCASE STUDY

“Thanks to the GScan Online App we achieve“Thanks to the GScan Online App we achieve“Thanks to the GScan Online App we achieve“Thanks to the GScan Online App we achieve

68% improvement of efficiency for processing cases 68% improvement of efficiency for processing cases 68% improvement of efficiency for processing cases 68% improvement of efficiency for processing cases

connected to the logistic documents” connected to the logistic documents” connected to the logistic documents” connected to the logistic documents”

• RRRR.... GrGrGrGracacacac, , , , Member of the Board of DirectorsMember of the Board of DirectorsMember of the Board of DirectorsMember of the Board of Directors

CASE STUDY CASE STUDY CASE STUDY CASE STUDY –––– SolutionSolutionSolutionSolution SummarySummarySummarySummary

• Branch: Light Industrial Services

• Customer Profile: A business company specializing in import, export and re-export of semi-finished non-ferrous metal goods

• Background Overview:

• scattered IT applications

• lots of hardcopy documents

• some digitalization initiatives implemented that lack

CASE STUDY CASE STUDY CASE STUDY CASE STUDY –––– SolutionSolutionSolutionSolution SummarySummarySummarySummary

ALUMAX ALUMAX ALUMAX ALUMAX requiredrequiredrequiredrequired::::

� a single solution for working with documents and digital content including scanning devices

� Solution have to be used within Office 365 platform

� access from any point

� internal flexibility in its business activities

� reduced time for own business cases processing

CASE STUDY CASE STUDY CASE STUDY CASE STUDY –––– SolutionSolutionSolutionSolution SummarySummarySummarySummary

Main Main Main Main benefits:benefits:benefits:benefits:

�Accessible from any point

� Support for scanning devices directly in SharePoint. Online.

�Advanced algorithms for digitalized image processing

�Direct linking of profiles of GScan Online with SharePoint content type

�Automated metadata recognition with the help of One-Click Indexing

CASE STUDY CASE STUDY CASE STUDY CASE STUDY –––– SolutionSolutionSolutionSolution SummarySummarySummarySummary

ALUMAXALUMAXALUMAXALUMAX established established established established the following objectivesthe following objectivesthe following objectivesthe following objectives::::

� Solution availability from any point

� Support of the entirety of the company´s complex workflow, from work with MS

Office documents, to common work spaces for the company´s employees, all

through a user-friendly and scalable set of interfaces

� Elimination of paper communication

SUMMARY

CapturingCapturingCapturingCapturing ProductsProductsProductsProducts forforforfor SharePointSharePointSharePointSharePoint

What Type of Documents?

• Finance (Invoices, Orders, Packing Slips, Contracts,

Bills of Lading, Delivery notes, …)

• Banking & Insurance (Mortgage / Insurance

Contracts, Client Documentation, … )

• HR (Application Forms, Perfomance Reviews, …)

• Claims; Correspondence; Mailroom; Customer

Service, …

SUMMARYSUMMARYSUMMARYSUMMARY

� Unique product

� No client installation required

� Pure HTML5 platform

� Based on ASP.NET

� Revolutionized capturing process within SharePoint

� State-of-the-Art Technology

It is so simple:� Click “Get” button in SharePoint

� Enjoy the results in highest possible quality

featuring:� Fully web-based product with all important

functionalities

� Designed to be used directly in SharePoint 2010 and 2013

� Designed to be used directly in Office 365

� Supports Cloud and on-premises SharePoint

SUMMARYSUMMARYSUMMARYSUMMARY

www.gscanonline.comwww.gscanonline.comwww.gscanonline.comwww.gscanonline.com

… when do you plan to use it?

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And…And…And…And…