special specification 7649 performance based total...
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2004 Specifications CSJ 6262-50-001 & 6262-53-001
SPECIAL SPECIFICATION
7649
Performance Based Total Maintenance of Highways
1. Description. This Item shall govern for Total Maintenance of highways, including all the existing
appurtenances and future additions. This includes, but is not limited to, Routine Maintenance and
other maintenance as directed and approved by the Department, of main lane roadways, frontage
roads, shoulders, ramps, intersections, roadsides, bridges, picnic areas, weigh stations, pump stations,
traffic operations, etc. existing within the limits of Work shown in the plans.
Routine Maintenance shall be defined as performing Work including litter and debris removal,
sweeping, traffic control, pavement preventive maintenance and repair as described herein (including
subsequent Routine Maintenance thereof), roadside traffic safety appurtenance maintenance and
repair, vegetation, brush, landscape and tree maintenance, etc. to maintain the roadway and roadway
appurtenances in their Baseline Condition. Unless otherwise indicated herein, Baseline Condition
shall mean the condition at the time of authorization to begin Work.
The Contractor shall determine when and where to perform Routine Maintenance Work to meet the
Key Performance Indicators (KPI), refer to Table 5 of Section 6. Payment, and maintain the roadway
and roadway appurtenances in the Baseline Condition.
A. Reference Documents. Unless otherwise stated within this Special Specification and/or required
by this Contract, the documents referenced in this Section are not Contract requirements. They
are those that the Department currently uses and are strictly for “information purposes only”. The
Department does not warrant or guarantee, in any way, the outcomes achieved by the Contractor
if using any document included for “information purposes only”.
1. Maintenance Manual
2. Vegetation Management Manual
3. Herbicide Operations Manual
4. Herbicide Recordkeeping Book
5. Traffic Operations Manual
6. Sign Crew Field Book
7. Highway Condition Report (HCR) Manual
8. Use of Right of Way by Others
9. Material Producer List
10. Public Assistance Guide FEMA 322
11. Emergency Relief Manual FHWA
12. Department’s Function Code Chart 12
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B. Existing Agreements. The Department has Municipal Maintenance Agreements, Lighting
Agreements, Traffic Signal Agreements, and other agreements concerning the highways included
in this Contract. The location(s) and Work performed by others, and Contractor exceptions for
maintenance responsibility within these areas, are shown in the plans.
C. Department Standards. Unless otherwise approved by the Engineer, Work performed and
materials used under this contract shall conform to the latest version of Department standards and
specifications.
2. Materials. Materials shall conform to the Contract referenced standard specification, special
specification, special provision or plan standard applicable to the Item of Work. Furnish all materials
necessary to complete the Work. Furnish the Engineer with documentation indicating material
compliance with Department specifications. New innovative or alternative materials may be used, if
approved by the Engineer. Failures of all materials will be the responsibility of the Contractor.
3. Equipment. Furnish all equipment, tools and machinery necessary for the proper prosecution of the
Work.
4. Work Methods/Scope of Work.
A. General. Perform all Work required for Routine Maintenance to maintain and operate the
highway and its appurtenances. This includes preventive maintenance and repair required to keep
highways and its appurtenances in their Baseline Condition, all operational items of Work to
support the intended function of the highway, and such Work for incident management, cleanup
of spilled cargo, removal and disposal of damaged and unsalvageable materials, catastrophic
repair, obtaining required permits, etc.
Maintain the roadway or roadway appurtenances to the Baseline Condition. If improvements are
made to the Baseline Condition through unit price Contract Work or other work perform by, or on
behalf, of the Department, perform failure repairs without cost to the Department unless
otherwise stated herein.
The Department will obtain environmental permits when required. Display permits at the work
location. Do not initiate Work in or near creeks, streams, wet lands, or Work that will disturb
over 1 acre of land without previous Department approval.
Implement Best Management Practices (BMPs) associated with Routine Maintenance activities
encompassed in this contract to comply with environmental commitments per TxDOT’s
Maintenance Programs. Refer to the following link for a summary of BMPs that apply:
https://ftp.dot.state.tx.us/pub/txdot-info/env/bmp summary.pdf.
The safety of the traveling public is of the utmost importance and shall take priority over any
other Work. Damage that could endanger the traveling public or cause further deterioration of the
highway or appurtenances shall be temporarily or permanently repaired upon discovery or
notification which may include working nights, weekends and/or holidays. This includes the
placement and maintenance of traffic control devices and implementation of traffic control to
complete the repairs. Other Work should be scheduled as soon as possible with the agreement of
the Engineer.
Coordinate with other Contractors, cities, counties, state and local law enforcement, utilities, fire
departments, health services and other state and federal agencies.
The Department is required to comply with the provisions of Chapter 122 of the Texas Human
Resources Code and expects a good faith effort by the Contractor to incorporate the use of this
program into its operations while performing Work on this Contract.
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The use of Community Rehabilitation Programs (CRP's) is outlined in this Chapter, specifically
Section 122.008. “Procurement at Determined Prices” states "A suitable product or service that
meets applicable specifications established by the state or its political subdivisions and that is
available within the time specified must be procured from a CRP at the price determined by the
council to be the fair market price." The Department reserves the right to mediate disputes
involving subcontracts or potential subcontracts with CRP's and central non-profit agencies
(CNA) such as TIBH Industries.
If the Contractor fails to provide Routine Maintenance resulting in excessive and unanticipated
deterioration of the roadway or roadway appurtenances, repair the roadway or roadway
appurtenances to a condition commensurate with the roadway or roadway appurtenance
characteristics, traffic volume, and age at no additional cost.
Time requirements listed herein shall be measured from discovery or notification until the Work
Description is completed. Days are defined as calendar days.
B. Develop, Submit, and Implement a Quality Management System (QMS). The QMS shall be
specific for this Contract that is compliant with the International Organization for Standardization
(ISO) 9001:2008 standard, or the latest version at the time of bid submission, and submit for
approval by the Engineer.
1. The QMS shall consist of the Quality Management Plan, ISO 9001:2008 required
documented procedures, quality policy, quality objectives, necessary procedures for a
compliant QMS, and a matrix indicating where the Contractor has addressed each shall
statement, within the ISO standard, applicable to the Work to provide execution of the
Work in accordance with the Contract.
2. The QMS customers shall be considered to include Department and Department’s
representatives, highway users, individual landowners and municipalities affected by the
Contract, staff in the Contractor’s organization, suppliers and subcontractors, and
emergency services agencies.
a. Contact each customer within 48 hours after their initial notification to gain
understanding of complaint/nature of contact or additional information, if necessary.
b. Schedule Work associated with the customer notification to meet KPI, as applicable.
c. Follow-up with the customer within three (3) days of the scheduled Work providing
an expected completion date.
3. Submit the QMS within 60 days of authorization to begin Work.
4. Train Contractor personnel in the implementation of the QMS within 30 days of plan
approval or within seven (7) days of assignment to the Work following approval.
5. Maintain the QMS to meet the Key Performance Indicators (KPI), refer to Table 5 Section
6. Payment, requirements, including the timing, frequency, method(s) and process(es) for
performing roadway and roadway appurtenances condition monitoring and correction to
meet the KPI. Provide QMS changes/updates to the Engineer. Provide evidence of
monitoring compliance, measurement where applicable, and analysis of processes assuring
quality and improvement through preventive and/or corrective actions, where necessary, of
the Work.
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6. The Engineer will review the QMS, and each update/change thereto, and shall meet with
the Contractor within 30 days after submittal to discuss revisions and clarifications to reach
agreement(s). Resubmit the QMS to the Engineer within 15 days following this meeting.
The Engineer shall approve or disapprove the QMS within 15 days following resubmittal,
if necessary.
a. If the Engineer disapproves the QMS, submit a revised, or updated, QMS rectifying
such matters to the Engineer and, for matters the Contractor disagrees with, a written
response setting forth Contractor dispute, with details of grounds for dispute, of those
comments, objections, recommendations and disapprovals, within ten (10) days after
receiving Engineer comments, objections, recommendations or disapproval(s).
b. If the Contractor fails to give such written response within the time period above, it
shall be deemed to have accepted the Engineer’s comments, objections, and
recommendations.
c. The Engineer and the Contractor shall endeavor in good faith to reach agreement in
the comments, objections, and recommendations on the QMS.
d. The Engineer shall randomly audit the Contractors compliance with the QMS and
may assess payment reductions for lack of objective evidence indicating compliance.
C. Develop and submit the Safety Plan.
1. The Safety Plan shall be submitted with 30 days of the authorization to begin Work and:
a. Describe the Contractors policies, plans, training programs, Work site controls, and
incident management plans for the health and safety of personnel involved with the
Work and the general public affected by the Work during the term of the Contract;
b. Define the role and responsibilities of the Safety Manager and safety staff, the
hierarchical relationship between the Safety Manager and other managers,
supervisors, and employees, and how responsibility and accountability for safety will
be incorporated at all levels;
c. Identify personnel and responsible staff who will implement, maintain, and enforce
the Safety Plan rules and policies;
d. Provide a safety policy, objectives, and goals for communication of safety, security,
and health and obligations of all personnel adherence;
e. Describe the methodology for evaluating the effectiveness and measuring the success
in meeting the goals and objectives and identification of deficiencies in meeting the
defined goals and objectives;
f. Contain incident response plan(s) for providing for the safety of personnel involved in
the Work and the general public affected by the Work;
g. Contain policies to require, and procedures to assess compliance with, adherence to a
100% drug/alcohol free work zone;
h. Provide a system that allows employees to notify management personnel of conditions
that appear hazardous, and to receive timely and appropriate responses, without fear
of reprisal;
i. Contain procedure(s) addressing:
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(1) Identification of all hazards that may be encountered by employees while
performing the Work, including communications protocol providing hazard
awareness to employees and how to deal with them appropriately;
(2) Providing employee understanding and compliance with safe work practices
through training, positive reinforcement, correction of unsafe performance, and if
necessary, enforcement through a disciplinary system. These procedure(s) shall
include:
(a) Process to identify, develop, and provide relevant training for employees and
supervisors designed to provide all employees understanding and awareness
of hazards they may be exposed to and proper methods for avoiding the
hazards; and
(b) Process for supervisory training programs providing understanding of their
role in job site safety and enable them to carry out their safety responsibilities
effectively; to analyze the Work under their supervision to anticipate and
identify potential hazards; and to maintain physical protection in the Work
areas, including the establishment of policies to assure each employee is
provided with the equipment necessary to complete assigned tasks safely.
(3) Planning and preparing for emergencies, and to conduct training and emergency
drills, as required;
(4) Maintenance of communication for the exchange of information between the
Contractor, Department, and other involved agencies;
(5) Development of coordinated support through interaction with local, State, federal
governmental entities, as well as other entities, for safe and efficient
maintenance;
(6) Communication and coordination of emergency response, traffic control,
security, and operational issues affecting the Work, and associated feeders and
exits to the Work site; and
(7) Updating affected agencies regarding the status of the Work, and associated
system feeders and exits, to assure safe and timely response to emergency events.
As a minimum, this shall include off-site and on-site traffic routing changes, and
changes to Work site access and changes in the Work that may create a greater
likelihood of occurrence of a particular type of emergency.
j. Identify the Safety Manager responsible for carrying out the Contractor’s Safety Plan
and all safety-related activities, including training and enforcement of safety
operations. The Safety Manager must have project safety experience; report directly
to the Contractor’s Project Manager and have the authority to stop Work. The Safety
Manager’s qualifications shall include:
(1) Ten (10) years of progressive safety experience, education may be substituted for
experience on a year for year basis, five years of which must be safety
management experience on highway construction or maintenance projects;
(2) Designation, at or before the authorization to begin Work, as a Construction
Health and Safety Technician (CHST) or higher certification issued by the Board
of Certified Safety Professionals (BCSP);
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(3) Completed the OSHA 30-hour Safety and Health Course;
(4) Training and current certification for CPR and First Aid; and
(5) Possess verifiable competency in the construction safety disciplines related to the
Work to be performed and/or retain fulltime competent persons required by State
and Federal safety standards.
k. Require all Work shifts have, as a minimum, an onsite shift safety representative. The
shift safety representative shall have the following minimum qualifications:
(1) Three (3) years of progressive safety experience and general competency in the
safety disciplines related to the Work;
(2) Completed the OSHA 10-hours Safety and Health Course; and
(3) Training and current certification for CPR and First Aid.
D. Submit Work Plans. Submit monthly and Annual Work Plans to the Engineer. Work Plans
shall include all Work identified in the Contractor’s assessment of the roadway and roadway
appurtenances to provide Routine Maintenance, Work necessary to meet the KPI, other unit price
Contract Work directed by the Engineer, and Work related to appropriate public service requests
or complaints. Submit the monthly Work Plan by the end of each month for Work planned
during the following month. Submit the Annual Work Plan within 60 days of the authorization to
begin Work and by the end of August of each year.
The monthly Work plan shall include the Work to be performed, dates and times of the Work
with traffic control plans to be implemented for each respective Work activity during the month.
Each Work plan shall include reference to the Safety Plan job hazard analysis applicable to each
type of Work.
E. Perform Routine Maintenance of the roadway, bridges and roadway appurtenances. References to Standard Specifications made herein are with exception to Measurement and
Payment Sections of those Items. Work requests, if stated within the Standard Specifications
shall be made by the Contractor to meet the KPI.
1. Perform traffic control for all Work, Department condition assessments, accident
reconstruction, law enforcement functions, bridge inspections, etc. within the limits of the
Contract, in conformance with the Texas Manual on Uniform Traffic Control Devices for
Streets and Highways (TMUTCD), TxDOT Barricade and Construction (BC) Standards,
Work Zone (WZ) Standards, and TxDOT Traffic Control Plan Standard Sheets (TCP).
Unique Work situations may require the preparation of individual Traffic Control Plans
(TCPs). Unless otherwise approved by the Engineer, individual TCPs signed and sealed by
a professional Engineer licensed in Texas, shall be submitted to the Engineer for approval a
minimum of 72 hours prior to use.
a. Locations that could pose a hazard to the traveling public shall be signed and
delineated using appropriate traffic control devices, such as barrels, cones, etc.
b. A person who is certified by American Traffic Safety Services Association (ATSSA)
or the Texas A&M Engineering Extension Service (TEEX) shall supervise the
installation and removal of traffic control devices.
c. Flaggers shall have “Flagger in Work Zones” training. Provide certification
documentation to the Engineer every 12 months or as changes are made.
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d. Lane closure time restrictions, and notification requirements, are shown in the General
Notes.
2. Perform Routine Maintenance of Pavement involving, but not limited to, sealing cracks,
pothole repair, pavement failure repair, joint failures, pavement bleeding or stone loss,
pavement hump or heave, edge drop off or build up correction, pavement rutting, joint
sealing, spall repair, pavement distress repair, isolated spot HMA levelups, etc.
a. Perform pothole repair in accordance with Item 700, Pothole Repair.
b. Perform Cleaning and Sealing cracks in roadway surfaces a minimum of once per year
for cracks 1/16 inch to less than or equal to 1/4 inch. All cracks greater than 1/4 inch
shall be cleaned and sealed within fourteen (14) days.
(1) Asphalt concrete pavement crack sealing shall be performed in accordance with
Item 712, Cleaning and Sealing Joints and Cracks (Asphalt Concrete).
(2) Rigid pavement and bridge deck crack sealing shall be performed in accordance
with Item 438, Cleaning and Sealing Joints and Cracks (Rigid Pavement and
Bridge Decks).
c. Perform Pavement repair or replacement. Make temporary and permanent repair or
replacement to pavement when failure occurs, including full depth, regardless of the
number of occurrences up to 1,000 square feet (sf) per mile per lane. The 1,000 sf
applies to each direction of mainlane, direct connector, ramps, each frontage road, and
other roadways separately (Example. A roadway, covered under this contract, has
northbound and southbound mainlanes and frontage roads on each side of the
mainlanes. The Contractor is responsible for 1,000 sf northbound and 1,000 sf
southbound for the mainlanes and 1,000 sf for each frontage road whether they are
one-way or two-way per mile per lane.). The total quantity of repairs applied towards
the 1,000 sf cap is not cumulative for the term of the Contract and will be reset each
year.
Repairs greater than 1,000 sf per mile per lane may be authorized by the Engineer to
be performed, with other unit price Contract Work, when the quantity under Routine
Maintenance is considered to require such Work at the Engineer’s discretion.
(1) Repair flexible pavement with materials of similar type existing in the pavement
structure unless otherwise shown in the plans or receiving approval from the
Engineer for alternative type.
(2) Perform concrete pavement repair in accordance with Item 361 and permanent
concrete spall repairs in accordance with Item 720.
d. Correct any ponding of water on the roadway, to include travel lanes and shoulder.
The Department will perform International Roughness Index (IRI) measurements annually.
Perform repairs to correct pavement deficiencies at no additional cost to the Department
when lack of Routine Maintenance Work is determined as the cause for IRIs at 120 or
above.
3. Perform Cleaning and Sweeping Highways in accordance with Item 738 at the minimum
frequency as shown in the General Notes and at spot locations to remove the buildup of
dirt, ice, rock, debris, etc. on roadways and bridges when accumulation is greater than 18
inches wide or ½ inch deep.
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a. Perform hand sweeping in areas which restrict the use of sweeping equipment and
other hard to reach areas including, but not limited to: high curbed areas, bullpens,
behind and/or next to retaining walls, behind and underneath guardrail, around bridge
and structure columns, sidewalks on structures, sidewalks along the roadway (within
the right-of-way), concrete riprap and other areas under structures.
b. Clean drain openings (barrier drain slots) in Concrete Traffic Barrier (CTB). Remove
any obstructions or blockage behind CTB drain openings which prohibit the flow of
runoff drainage.
c. Unless otherwise allowed in the General Notes, do not stockpile debris, etc. on the
right of way prior to disposal.
4. Perform Vegetation Management including Landscaped Areas, Green Ribbon Programs,
Mitigation Areas, Channel Easements, Retention Ponds, Water Quality Ponds, and Picnic
Areas.
a. Mow the vegetation and spot mow vegetation near intersections, ramps and other
areas impacting driver sight distances to regulatory and warning signs, signals,
intersecting roads/drives, etc. in accordance with Item 730.
(1) Maintain vegetation height between:
(a) seven (7) inches and eighteen (18) inches in height in metro and urban areas
except as indicated below;
(b) seven (7) inches and thirty (30) inches in height in rural areas, except as
indicated below;
(c) five (5) inches and eight (8) inches in landscaped areas; and
(d) five (5) inches and twenty-four (24) inches in Green Ribbon Program (GRP)
Areas. Note: 24 inch grass height within six (6) inches of a tree or shrub
base, within a GRP Area, to avoid damage to the tree or shrub.
b. Herbicide and/or remove grass or noxious weeds encroaching upon and/or along
edges of pavements, sidewalks, riprap, signs, any paved roadway surface, retaining
walls, sidewalk, mow strip, concrete barrier, or curbs.
c. Control noxious weeds and trees prior to them reaching 30 inches in height (Refer to
the TxDOT Herbicide Operations Manual). Conduct all herbicide operations under
the direct supervision of a licensed Pesticide applicator in the appropriate use category
and in accordance to Texas Department of Agriculture requirements.
d. Remove damaged or dead trees, branches and brush unless shown on the plans as a
non-maintenance area. Non-maintenance areas include native forests and wetlands.
e. Protect wildflowers (Refer to guidelines in the TxDOT Roadside Vegetation
Maintenance Manual). Vegetation height will be allowed to exceed 30 inches until
wildflowers mature and drop their seeds. After wildflower season, begin and
continuously mow vegetation to meet the KPI and requirements herein.
f. Prune trees and brush, in accordance with American National Standards Institute
(ANSI) guidelines, to optimize their health/growth and prohibit interference with
vehicles, pedestrians, sight distance, or visibility of signs/signals.
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g. Perform mowing, litter pickup, irrigation system operation and maintenance, plant
maintenance, pruning, insect/disease/pest control, fertilization, mulching, bed
maintenance, watering, and electrical maintenance, etc. in Landscape Areas.
Landscape areas include areas designated on the plans, all areas within 200 feet of
underpasses within city limits and Picnic areas.
(1) Remove and replace damaged or dead plants, trees, and brush. Remove all vines
from trees and shrubs prior to applying herbicide. Use plants, trees, and brush of
the original size, species, and characteristics, or an approved substitute.
(2) Perform landscape irrigation system maintenance and repair with personnel
possessing an irrigator’s license issued by the Texas Commission on
Environmental Quality supervising the Work. Submit current valid license and
certification documentation. Maintain current license and certification through
the Contract term.
h. Perform mechanical or chemical trimming, plant bed maintenance, pruning, plant
removal, insect/disease/pest control, litter/debris pickup, and herbicide application,
unless otherwise noted in the plans or General Notes in Green Ribbon Program (GRP)
Landscape Areas.
5. Perform maintenance of drainage within the Right of Way (R.O.W.) and within drainage
appurtenances (culverts, pipes, channels, easements, inlets, grates, storm drain systems,
bridge drains, pump station wells/baskets, mitigation sites, detention/retention/water
quality ponds, hazardous material traps, ditches, traffic barrier drainage slots, etc.).
a. Maintain embankments, channels, ditches, etc. Repair slope failures and erosion.
Repair erosion before it is deeper than 18 inches in depth. Provide sodding, seeding,
fertilizer, erosion control devices to allow natural vegetation to re-establish after
repairs.
b. Maintain storage volume above 80 percent of its designed capacity.
c. Maintain water quality ponds in accordance with the approved Texas Commission on
Environmental Quality (TCEQ) permit, plan notes, and to prevent standing water after
48 hours of a rain event.
d. Clean sediment traps prior to sediment reaching 20 percent of the trap’s capacity.
e. Keep appurtenances clear, functioning, and free of debris/trees/brush.
f. Repair or replace separated, collapsed, or crushed pipes/culverts and/or
damaged/undermined riprap.
g. Investigate and remediate any drainage related issue that could affect the health and
welfare of the public. Examples are items blocking the flow of water or areas with
erosion.
h. Respond; implement traffic control; and remedy, to the extent practicable, flooding of
roadway(s) associated with rainfall events.
i. Maintain pump stations in accordance with Item 764, Pump Station and Drainage
System Cleaning.
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6. Perform maintenance of roadside traffic safety appurtenances (e.g. concrete traffic barrier,
metal beam guard fence (MBGF) in accordance with Item 770 Guard Fence Repair, cable
barrier systems, and attenuators in accordance with Item 774 Attenuator Repair) including
cleaning, replacing or tightening bolts, repairing or adjusting to maintain proper operation.
a. Barriers shall be straight, in the original alignment, and repairs made with the same
material as original fabrication to provide an adjoining color and finish match and
minimize damaged appearance.
7. Perform litter and debris removal in accordance with Item 734 and 735 respectively.
a. Remove litter and debris such that no more than:
(1) 30 pieces of litter (rural) and 50 pieces of litter (metro) per roadside mile are
visible when traveling at the posted highway speed;
(2) 10 rubber pieces are visible per roadside mile when traveling at the posted
highway speed; and
(3) 12 pieces of litter are visible from the highway per 1,000 feet of roadbed within
Landscaped Areas and GRP Areas.
(4) Remove snow and ice debris at the end of each event to meet the KPI.
b. Remove within Mitigation Areas and Water Quality Ponds within 30 days.
c. Remove within Picnic Areas:
(1) Provide an adequate number of trash barrels and frequency of trash removal from
barrels to avoid having any barrel more than 80 percent full; and
(2) Remove trash placed outside of barrels within 24 hours.
8. Perform maintenance of miscellaneous roadside items (Refer to TxDOT Use of Right of
Way by Others manual).
a. Encroachment removal shall include signage and any non-standard mailbox
assemblies within the R.OW. not authorized by TxDOT. Notify the Engineer when
other encroachments are discovered within the R.O.W.
b. Install approved resident supplied mailboxes on Contractor furnished approved post,
mounting hardware, and delineation.
c. Perform maintenance of Picnic Areas in accordance with Item 745.
d. Perform maintenance of sidewalks to the Baseline Condition including, but not
limited to, maintain compliance with the Americans with Disability Act (ADA),
sweeping and debris removal, crack repair, tree and vegetation management, removal
of encroachments reducing the travel way, and cross-slopes.
e. Perform graffiti removal in accordance with Item 740.
9. Perform Bridge Inspection and Maintenance. A bridge shall be defined as a structure,
including supports, erected over a depression or an obstruction, such as water, a highway,
or a railway; having a roadway or track for carrying traffic or other moving loads; and
having an opening measured along the center of the roadway of more than 20 feet between
faces of abutments, spring lines of arches, or extreme ends of the openings for multiple box
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culverts or multiple pipes that are 60 inches or more in diameter and that have a clear
distance between openings of less than half of the smallest pipe diameter. Submit
inspection findings on Department form MNT BG-4. Do not place asphalt overlays on
bridges that do not currently have asphalt overlays. Do not increase asphalt overlay
thickness on bridges with existing asphalt overlay.
a. Perform inspections with personnel that have taken and passed NHI Course FHWA-
NHI-134029, or equivalent approved by the Engineer. Submit evidence of successful
course completion. Maintain records indicating date(s) of and observations during
inspections.
b. Perform inspections when notified that damage has occurred; after a rainfall event that
may have caused damage to the bridge, as determined by the Engineer; and one
inspection in the off-year of the contracted Routine Bridge Inspection every 24
months at the Department’s current schedule. Notify the Engineer when damage is
discovered within 1 hour.
(1) Establish detours when there is any question about the ability of the structure to
function in a safe manner.
c. Perform cleaning and sealing, when seal is damage or no longer bonding, of
expansion joints between approach slabs and concrete pavement and bridge deck
armor and expansion joints.
(1) If the expansion joint is greater than ½ inch wide, but the seal is damaged,
remove the existing seal, clean, and seal the joint in accordance with Item 438,
Cleaning and Sealing Joints and Cracks.
(2) Repair polymer concrete expansion joints with material meeting DMS-6140,
“Polymer Concrete for Bridge Joint Systems” and DMS-6310, “Joint Sealants
and Fillers”, unless otherwise approved by the Engineer. If permanent repairs
cannot be initiated within 1 hour, fill hole created by failed expansion joint with
containerized asphalt.
d. Perform repairs to prevent entry of roadway runoff entering under approach slab.
e. Repair concrete spalls, punch-outs, or asphalt raveling on bridge decks.
(1) Initiate mobilization and continuous Work within 1 hour.
(2) When asphalt ravels, remove asphalt and inspect deck surface and underside of
deck at problem area. If no surface spall is detected, replace asphalt. Report
findings to Engineer.
(3) Repair deck surface spalls and damage as outlined below, unless otherwise
approved by the Engineer, in accordance with Special Specification 4491.
(a) Shallow surface spalls not exposing reinforcing steel.
(b) Surface spalls exposing top mat of reinforcing steel, but not bottom mat.
(c) Restore asphalt over repairs for decks overlaid with asphalt.
f. Perform removal and disposal of debris from bridge drains, caps, bearings,
substructure, riprap, etc. including, but not limited to, bat guano and other animal
droppings.
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g. Perform maintenance and repair of bridge curbs, parapets, sidewalks, sidewalk joints,
and rails.
h. Perform maintenance of beam protection system, illumination, and signage including
mounting hardware.
i. Perform sweeping and power washing of bridge deck, parapets, railing, abutments,
backwalls, caps, and bearings annually after the last application of deicing chemicals.
(1) Paint scaled areas of steel bearings with Department approved high quality epoxy
paint.
j. Perform maintenance of channels/water crossings.
(1) Repair channel erosion, scour, sediment buildup, culvert end treatment safety
features, and slope/channel stabilization measures (e.g. riprap, gabions, etc.).
(2) Perform Vegetation Management in accordance with Section 4.E.4 to include
control of encroachment on bridges.
(3) Remove debris.
k. Remove graffiti and apply anti-graffiti coating in accordance with Item 740, Graffiti
Removal and Anti-Graffiti Coating.
10. Perform Traffic Operations Device Maintenance. Work excludes responsibility for utility
costs.
a. Perform signal system inspection within the first 60 days after authorization to begin
Work and every 12 months thereafter. Repair or replace all deficiencies, with
equivalent material, or as approved by the Engineer, in accordance with Item 690
Maintenance of Traffic Signals. Report all findings and Work performed to the
Engineer.
(1) Check controllers, MMU/conflict monitors, detector units, relays, uninterruptible
power supplies, railroad pre-emption issues, and pedestrian push buttons, with
certified testers for proper function.
(2) Document all inspections and corrective actions for each intersection in a
separate log book. Provide log books for review as requested.
(3) Perform routine traffic signal system maintenance including response to notices
of operational malfunctions and damage.
(4) Program the signal timing and operational phasing as directed by the Engineer.
(5) Perform maintenance, annual cleaning or replacement of filters in the cabinet,
repairs or replacement of traffic detection devices.
b. Perform maintenance, repairs or replacement of signs, assemblies and overhead
supports. Signs, placement, sign posts, sign foundations, and sign support shall be in
accordance with applicable TxDOT Sign Mounting Detail (SMD) and Typical Sign
Requirements (TSR) standard sheets (Refer to TxDOT Sign Crew Field Book).
(1) Provide details for all non-standard signs for approval.
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(2) Perform day and night sign inspections on six month intervals, starting from the
date of authorization to begin Work, keep a log of inspection findings and submit
to TxDOT by the 15th of the month following the inspection. Replace all signs
not meeting Minimum Maintained Retroreflectivity Levels shown in the
TMUTCD.
(3) Install new signs added to the system as directed by the Engineer.
(4) Repair or remove overhead sign structures and signs that present a safety hazard.
(5) Verify all bridge vertical clearances annually. Replace signs when measurements
do not reflect signed clearance. The measurements for “Actual Clearance”,
“Signed Clearance”, nature of any sign work performed, and when it was done
shall be reported to TxDOT.
(6) Open signs warning of ice on road in the fall and close in the spring as directed
by the Engineer.
(7) Install riprap around new or reconstructed large sign foundations as shown on the
applicable standard sheet, where existing.
c. Raise, remove, and turn traffic signal cables and/or mast arms for the passage of
oversized vehicles as required.
11. Perform maintenance of Highway Illumination (roadway and high mast lighting). Note:
the Contractor is not responsible for utility costs.
a. Perform monthly night inspections of luminaires and submit report, in a format
acceptable, to the Engineer.
(1) Identify each outage by pole number and GPS coordinates on an approved
inspection report.
(2) Repair all deficiencies noted in the monthly inspection report form, with
equivalent material or alternate material approved by the Engineer.
(3) Perform cleaning of reflectors, glass lenses and refractors, at the same time any
maintenance/repair Work is performed on an assembly.
(4) Provide the portable lighting lowering device for any high mast lighting Work.
b. Secure all access panels. Replace missing panels with panels from the Department’s
pre-qualified materials list.
12. Perform maintenance of Pavement Markings, Raised Reflective Pavement Markers, Barrier
Markers, Object Markers and Delineators.
a. Perform annual Mobile Retroreflectivity Data Collection (MRDC) for all lane line,
edge line, centerline/no passing barrier-line Pavement Markings 60 days before the
first anniversary of the date of authorization to begin Work and each year thereafter,
in accordance with Special Specification 8094 Mobile Retroreflectivity Data
Collection for Pavement Markings.
b. Place new markings within 60 days of authorization to begin Work, where existing
Pavement Markings do not meet the minimum reflectivity requirements, according to
the MRDC data provided with the plans, and within 30 days following the annual
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MRDC, when reflectivity does not meet the minimum reflectivity requirements, with
materials meeting the requirements of, and in accordance with Item 666 or Item 668,
as applicable to the existing Pavement Markings. The minimum reflectivity
requirements are 150 mcd/m2/lx for white and 100 mcd/m
2/lx for yellow.
(1) Remove existing Pavement Markings, in accordance with Item 677 Eliminating
Existing Pavement Markings and Markers prior to placing new Pavement
Markings that will result in 180 or more mils (not including glass beads).
(2) Perform MRDC for each placed Pavement Marking after 30 days, but not later
than 40 days after application. Replace when the following minimum reflectivity
requirements for those placed Pavement Markings are not met: 250 mcd/m2/lx for
white and 175 mcd/m2/lx for yellow. Once these reflectivity requirements are
met, the previous minimum reflectivity requirements will control replacement
(e.g. 150 mcd/m2/lx for white and 100 mcd/m
2/lx for yellow).
(3) Maintain length, width, shape, size, color, and configuration to the Baseline
Condition.
(4) Place new contrast or shadow markings when placing new markings, if they
currently exist.
c. Perform inspection and maintenance of Raised Pavement Markers.
(1) Perform an initial inspection of all Raised Pavement Markers within 30 days of
authorization to begin Work.
(2) Perform inspection, both during the day and at night, every 6 months after
authorization to begin Work.
(3) Replace broken, missing, sunken markers, and non-reflective markers to achieve
the requirements below within 30 days after inspection in accordance with Item
672.
(a) At night, using a passenger vehicle with headlights set on low beam, four (4)
markers must be reflective when placed on 80 ft. spacing, or eight (8)
markers must be reflective when placed on 40 ft. spacing.
d. Repair or replace defective Barrier Markers, Object Markers and Delineators.
(1) Deficient shall mean not reflective, are not vertical, or are missing.
13. Perform Incident Management. An incident shall be defined as an event that disrupts the
normal operations of the roadway and flow of traffic. Examples include, but are not
limited to accidents, utility line failures, hail, wind, and rain.
a. Provide an Incident Scene Commander at all major incidents. A major incident,
unless otherwise defined by the Engineer, is any incident resulting in the need for the
Contractor to close a lane of traffic. The Incident Scene Commander shall be certified
as a Traffic Control Supervisor (TCS) by the American Traffic Safety Services, or
approved equal, to:
(1) participate in scheduled meetings with law enforcement, fire departments,
wrecker services, environmental cleanup crews, etc. to develop close cooperation
between these entities, improve response and incident clearance time; and debrief
after major events;
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(2) report to the scene of major incidents and remain on the scene overseeing
clearance of incidents;
(3) supervise implementation of traffic control;
(4) maintain contingency plans for incidents involving live animals;
(5) coordinate detour routes for freeway closures so that traffic movement is
accommodated; and
(6) communicate condition updates to the Engineer upon notification and each hour
thereafter until the incident is resolved/cleared.
b. Oversee implementation of traffic control at incidents.
c. Remove debris.
(1) When hazardous materials are dispersed at the incident, notify the appropriate
local, state, or federal governmental regulatory agency.
(a) If the responsible party (owner of the cargo) of the hazardous material does
not remove the material, remove the material in accordance with Federal,
State and local regulations, to a safe location on the R.O.W. as necessary to
restore traffic flow. Dispose of the material off the R.O.W. in accordance
with Federal, State and local regulations.
14. Perform Repair, and Replacement, of Roadway, and Roadway Appurtenances, Damage
Caused by Others/Third Parties. Replacement shall be made if the appurtenance no longer
functions as designed, when damaged, at the discretion of the Engineer. Repairs and
replacement shall be completed to meet the KPI. Obtain local/state law enforcement
participation in pursuit of action against the third party supporting the claim, if necessary.
Provide Documentation to the Department supporting a claim.
Documentation shall include date of the incident/accident; location of the damage (e.g.
city, county, highway); description of the damage; at least two photographs of the damage
to show the location of the accident, extent and damage to highway appurtenances, and
other factors that may have contributed to the accident; all parties involved including name,
address, telephone number, and their involvement (including witnesses); responsible party
and insurance information; description of vehicles involved; copy of the incident/accident
report(s) (police, fire, sheriff, DPS, eyewitness, etc.); actions taken to address the
accident/incident; documentation of traffic control in place; and the repair invoice with
details, and cost breakdown, of Work performed.
15. Catastrophic Damage. Perform Work in response to a Catastrophic event including, but
not limited to, responding to the scene, implementation of Traffic Control, removal of
debris and other Work as necessary to improve the immediate safety of the traveling public
as direct by the Engineer. Prepare necessary documentation in the required format to apply
for repair of the damage and perform the repair, if approved by the Department. The
Department reserves the right to reject the Contractor’s proposal and perform the Work by
state forces or other contract.
Catastrophic event is defined as serious damage to a Federal-aid highway as a result of a
natural disaster or catastrophic failure from an external cause. A catastrophic failure from
an external cause is defined in 23 CFR 668.103 as the sudden failure of a major element or
segment of the highway system due to an external cause.
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The failure is not attributable to gradual and progressive deterioration or lack of proper
maintenance. Refer to the FHWA Emergency Relief Manual updated May 31, 2013 or
most recent version.
a. Perform Work associated with Emergency Relief Funds. Perform Work, upon
direction of the Engineer, associated with approval of an event a Governors
Proclamation of an emergency resulting in Federal Highway Administration’s
(FHWA) award of Emergency Relief Funds (ER). For costs expended by the
Contractor, prepare the documentation in the required format to apply for Emergency
Relief Funds (ER) from the FHWA in the event of a Governors Proclamation of an
emergency.
16. Perform Maintenance in Environmentally Sensitive Areas.
a. Karst Preserve Areas.
(1) If karst preserve areas exist within, or adjacent to, the R.O.W., maintain the
R.O.W., as designated in the General Notes and plans, which are adjacent to the
karst preserve areas. Take particular care to avoid disturbance of the R.O.W. in
these areas. Special restrictions apply as outlined in the General Notes.
(2) Avoid the use of potential contaminants (e.g. fertilizers, pesticides, herbicides,
etc.). Avoid the introduction of non-native species, primarily fire ants.
Implement actions specified in the General Notes to control fire ants within the
R.O.W.
(3) Report the presence of red imported fire ants to the Engineer. Upon confirmation
of red imported fire ant mounds by the Engineer, submit plans to treat fire ant
mounds consistent with the U.S. Fish and Wildlife Service protocol for approval
prior to implementation.
(4) The use of topsoil or sod from offsite shall be minimized to limit the spread of
fire ants and the introduction of non-native species.
Certify in writing that each load of off-site topsoil, compost, and sod is free of
red imported fire ants prior to placement.
The certification shall contain the following as a minimum: the date, supplier,
materials, truck number, location of placement, and signature of the Contractor’s
agent or representative.
(5) Limit seeding or sodding to native vegetation. Recommended plant species are
listed in the General Notes. Other species may be used upon approval of the
Engineer.
b. Wetland Mitigation Areas and Waters of the U.S.
(1) If wetland mitigation areas exist within the R.O.W., as designated in the General
Notes and plans, all required maintenance shall be performed so that the native
characteristics of the vegetative community are retained.
(2) Limit active maintenance practices such as herbicides and pesticide application
within 500 feet of the mitigation areas. Maintain, replace, or place “No Mow”
signs at the edge of the wetland areas to prohibit mowing within the wetland
areas within 30 days of authorization to begin Work.
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(3) Limit any necessary seeding, or sodding, of grasses or planting of woody
vegetation in these mitigation areas to the species listed in the General Notes.
Other species may be used upon approval of the Engineer.
c. Migratory Bird Treaty & Endangered Species Acts.
(1) Limits subject to the Migratory Bird Treaty Act are designated in the General
Notes and plans. Woody vegetation clearing and tree trimming throughout the
designated areas shall occur only between September 1 and February 28, outside
the nesting season. Submit a plan (including description of Work, proposed
dates, and location) two weeks prior to the trimming or clearing date. Obtain
approval for woody vegetation removal from March 1 to August 31.
(2) Notify the Engineer, if any occupied birds’ nests are identified in the path of any
vegetation removal or trimming. According to the Migratory Bird Treaty Act, it
is unlawful to pursue, hunt, take, capture or kill; attempt to take, capture or kill;
possess, offer to or sell, barter, purchase, deliver or cause to be shipped,
exported, imported, transported, carried or received any migratory bird, part,
nest, egg or product, manufactured or not.
(3) Limits subject to the Endangered Species Act are designated in the General Notes
and plans. Submit a plan (including description of Work, proposed dates, and
location) two weeks prior to the trimming or clearing date and obtain approval
for any woody vegetation removal throughout the year in the areas designated as
Endangered Species. Maintain the native characteristic of the vegetative
community.
d. Recharge and Contributing Zones.
(1) If maintenance areas within a Recharge Zone or Contributing Zone, subject to 30
TAC Chapter 213, are designated in the General Notes and plans, prepare the
appropriate Plan within 30 days from authorization to begin Work.
Implement water quality protections and coordinate with the Texas Commission
on Environmental Quality, as required by law.
(2) Regulated activities include, but are not limited to, installation of aboveground or
underground storage tanks, modification of existing water quality structures, and
ground soil disturbing activities such as clearing and excavation within the
Recharge or Contributing Zones. Special restrictions apply as outlined in the
General Notes.
17. Perform Reduced Routine Maintenance in Construction Work Zone Limits. If
construction, or reconstruction, project(s) that add mainlane capacity or totally reconstruct
the pavement on portions of highways covered by this Contract occur, or are ongoing,
Contractor shall be relieved of duties along those portions of highways, and within the
limits of the project(s), for the duration of the construction project with the exception of
Incident Management.
Once construction or reconstruction project(s) are completed or partially accepted for
maintenance, resume Work along those portions of the highway for the remainder of the
Contract term.
The Contractor will be given opportunity to provide a punch list on construction projects
prior to the acceptance of the construction project.
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F. Perform Structural Repair to Bridges.
1. Perform Traffic Control, when necessary, in accordance with Section 4.E.1.
2. Perform damage repairs as a result of Contractor performed inspections and Routine
Inspections performed by the Department, or performed on behalf of the Department (Ref:
Section E.9.), when directed by the Department.
a. The Department will determine the repairs to be made, including acceptable materials
and methods.
b. Provide a Work plan to the Engineer for approval and authorization to perform Work.
c. The Engineer will inspect the bridge after damage repairs are complete and report all
damage repairs to the District Bridge Inspection Coordinator.
3. Perform resizing and sealing of expansion joints (between approach slabs and concrete
pavement).
a. If expansion joint is less than ½ inch wide, resize the joint to the appropriate
dimension shown in Department standard JS-94, Concrete Paving Details Joint Seals,
unless otherwise approved by the Engineer, by sawing concrete on sliding side of joint
(either approach slab or concrete pavement). Clean and seal joint in accordance with
Item 438, Cleaning and Sealing Joints and Cracks.
4. Correct approach slab settlement(s) of 1 in. or greater from abutment backwalls.
5. Repair damaged or loose bridge deck armor and expansion joints.
6. Repair deck damage as outlined below, unless otherwise approved by the Engineer, in
accordance with Special Specification 4491.
a. Initiate mobilization and continuous Work within 1 hour.
b. Surface spalls exposing both mats of reinforcing steel and shallow spalls with
extensive cracking on the underside of the deck. Remove traffic from lane, or lanes,
impacted by damaged area through the implementation of traffic control. If
permanent repair cannot be initiated within 1 hour, perform temporary repair and
monitor effectiveness to provide safe travel for the public. Implement measures, as
necessary, including, but not limited to, implementation of traffic control to protect
the traveling public. Obtain full depth repair design from the Engineer.
c. Restore asphalt over repairs for decks overlaid with asphalt.
G. Report the following to the Engineer.
1. Work Accomplished. Implement, maintain and use a Computerized Maintenance
Management System (CMMS) to track and validate Work performed, compliance with
timeliness, and other Contract requirements. Allow access to authorized Department
personnel to review data in live time. The CMMS shall track, at a minimum:
a. All Work, using the Function Codes, units of measurement in the Department’s
Function Code Chart 12, and Department’s Function Code Chart 12 Guidelines,
including:
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(1) cost, date, location (roadway, beginning and ending reference marker, the
County), asset, activity, quantity of Work performed, associated asset damage
details for third party claims (include the minimum information stated in Section
4.E.14.) and where the Contractor is called to perform traffic control, clean up or
damage repair including, but not limited to: accidents involving any Contractor
or subcontractor personnel, equipment, barricades or tools, traffic accidents
within the limits, or in the vicinity, of any Work being performed by the
Contractor or their subcontractors, or any accident involving the Contractor or
the traveling public that causes damage to an appurtenance on the R.O.W.
b. The time of discovery or notification, time to respond, and time of Work completion
to each Key Performance Indicator (KPI) shown in Table 5.
c. All customer service inquiries and outcomes, complaints or service requests received
from the public, cities, counties, etc. This information will include, at a minimum, the
date and time of the complaint or request; the location of the concern; the nature of the
complaint or request; who made the complaint or service request, name, address, and
contact info; and date, time, and action taken to address the issue.
2. Report accidents to the Engineer involving: five (5) or more deaths; ten (10) or more
vehicles involved in a chain reaction collision; a school bus resulting in one or more
fatalities and/or disabling injuries; major damage to a highway facility; a commercial
vehicle incident with extensive property damage, etc.; deaths and/or disabling injuries to
workers and/or the public; resulting in a road closure that lasts eight (8) hours or more; an
evacuation; and creation of significant media interest.
a. Disabling is defined as any accident that requires the injured to be taken to the
hospital.
b. If there are any questions from the media, call the Department’s Contract manager
(telephone numbers will be furnished to the Contractor) to discuss the accident and the
need for reporting.
3. Highway Condition Report (HCR). The Contractor is required to have a personal
computer that is capable of connecting to the Department's information systems and shall
input any lane closures related to this Contract into the Department's HCR System.
4. The bridge clearance measurements for “Actual Clearance”, “Signed Clearance”, nature of
any sign work performed, and when it was done.
5. Report all Contractor Work scheduled lane closures within the timeframes established in
the General Notes.
H. Exceptions. The following items are excluded from the Contract:
1. Roadside assistance (courtesy patrol) to the traveling public.
2. All Intelligent Transportation System (ITS).
3. Executing agreements, such as utility permits, driveway permits, Multiple Use
Agreements, construction and maintenance agreements, and other similar type agreements.
4. Logo signing.
5. Rest Areas.
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5. Measurement. This Item will be measured by the highway mainlane centerline mile and each
frontage road centerline mile being maintained each month.
Highway mainlanes with frontage roads includes the travel lanes and area within the mainlane
drainage ditches or 30 feet outside the mainlane travel lanes in areas with no ditches.
Highway mainlanes without frontage roads includes the maintenance of all of the R.O.W. on the
side(s) of the mainlanes without frontage roads.
Frontage road centerline mile includes the frontage road travel lanes and area from the mainlane
ditches or 30 feet outside the travel lanes to the R.O.W. line, including easements as shown on the
plans.
The Department shall measure the Contractor’s performance in accordance with Table 5 – Key
Performance Indicators (KPI) and Monthly Condition Assessments.
Key Performance Indicators (KPI). Attainment will be tracked during the month. Each KPI is
separated into two different categories, Safety and Time, although most of the KPI have a time
criteria associated within them. This categorization relates to Section 6.C. Contractor Performance.
Condition Assessment. The Department will perform a Baseline Condition assessment using the
criteria in Table 1 – Assessment Scoring System. This Baseline Condition assessment will be
performed within 30 days of the authorization to begin Work. The Contractor will be notified of the
date of the Baseline Condition assessment and is encouraged to accompany the Department during
the assessment.
The Department will perform a condition assessment using the criteria in Table 1 – Assessment
Scoring System three times per year spaced at four (4) month intervals. These assessments may be
performed at any given time during the month. The Contractor will be notified one (1) to three (3)
working days prior to the date of the condition assessment and is encouraged to accompany the
Department during the assessment.
The Contractor and TxDOT each have the authority to designate one condition assessment per year in
addition to the condition assessments stated above. The date of the condition assessment shall be
determined by the party requesting the condition assessment. The Party requesting the condition
assessment shall notify the other Party three (3) working days prior to the date of the condition
assessment.
The number of roadway sections to assess will be based on a 95% confidence interval, or a minimum
of 10% of the project length. The 95% confidence interval is defined as: If the condition is at a
minimum 2 percent below the Baseline Condition assessment, a 95% confidence interval will show
that there was indeed a decrease in condition. The initial number of roadway sections and bridges to
randomly assess will be based on this confidence interval by the Department and the variability from
the Baseline Condition assessment. When three additional condition assessments have been
conducted, the number of roadway sections and bridges to randomly assess will be updated based on
the variability from the three most recent condition assessments. This number will then continue to
update based on the three most recent assessments. The Department will randomly select the sections
to be inspected. These sections will be approximately one tenth roadbed mile length segments.
Each roadbed in the section will be assessed on an individual basis. Table 2 – Sample Condition
Assessment Inspection Scoring contains a sample of these assessments.
Table 1 – Assessment Scoring System
Component Perfect Above Average Average Below Average Poor
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Asphalt
Pavement 5 4 3 2 1
Rutting
(Do not count
associated with FAILURES)
No rutting. Minor < ¼” Flushing,
Rock wearing
Moderate ( ¼” to ½”) May be able to feel when crossing in
vehicle
Major ( > ½” to 1”) Severe (> 1”)
Cracking
( Do not count cracking
associated with
FAILURES)
No cracking
Minor cracking (tight
cracking that a seal would cover). All cracks sealed
and no sealed areas wider
than 3”
Moderate cracking (cracking wide enough to be crack
sealed). Minor cracking thru
out the section. All cracks sealed and sealed areas are
wider than 3”.
Major cracking (cracks wider than
½”). Moderate cracking throughout the section. May have some
pumping or may have some
squeegee seal areas.
Severe cracking
(cracks wide than 1”). Major
cracking
throughout section.
Substantial
pumping and substantial
squeegee seal
areas.
Failures No repairs of any
type.
All patched and repaired areas are smooth and
level. Small depressed
areas, (gopher runs, settled areas, ant towns or
etc.)
Moderate failures (small areas
that have minor pavement
movement and/or tight cracking, that you will need to
dig in near future). Several
small depressed areas. Un-level repairs. Small open potholes.
Major failures (areas in need of repair, that have cracking and may
have some pavement movement,
needs repairs now). Has several moderate failures. Large open
potholes.
Severe failure
(areas that have
loose pavement or missing
pavement).
Several major failures.
Ride
(Settlement)
Very smooth with no humps, lumps or
depressions
Smooth with few minor
humps, Bumps or humps, bumps or depressions. All
patches are smooth and
level.
Adequate with several minor
humps, bumps or depressions.
Some repairs are not smooth and level. May have 3
moderate humps, bumps or
depressions (will feel sharpness in vehicle).
Rough with many moderate humps,
bumps or depressions. Most repairs are not smooth and level. May have
2 locations that you feel the vehicle
bottom out.
Unacceptable,
causing a reduction in speed
(Example: Open
failure).
Edges Raveling/
broken area first
1foot of pavement and
drop-off area foot
off pavement.
No repairs made.
May have complete
edge seal.
Minor drop-offs (short
lengths < 50’ and < 2”
deep) and/or minor broken edge (areas < 100’
and up to 3” wide. All
repaired.
Moderate drop-offs (short areas
of < 50’ and 2” to 4” deep. Long areas of minor drop-offs.
moderate broken edge (areas
under 100’ and up to 6” wide). Long areas of minor broken
edge. Not all repaired
Major drop-offs (over 4” to 6”). Long areas of moderate drop-offs.
Major broken edge (areas over 6”
wide). Long areas of moderate broken edge.
Severe drop-offs
(over 6”). Long
areas of major drop-offs. Long
areas of major
broken edge.
Shoulders
Must be wider
than 2’. Rating
based on cracking, crack
seal, patching
and failures.
Very good condition
no repairs made.
Pavement in good
condition (few repairs) or very few repairs needed.
Pavement in fair condition
(several repairs). Some minor repairs needed.
Pavement in poor condition major
repairs needed.
Pavement is
coming apart.
Concrete
Pavement 5 4 3 2 1
Rutting Concrete Pavement
will not be rated
Cracking/CRCP
Do not rate
cracking associated with
large pop outs.
Has typical tight
transverse cracking on 3’- 6’ spacing
Minor Cracking, (typical transverse cracking on 3’
-6’ spacing with very
minor spalls along cracks). May have a very
few tight transverse
cracks.
Moderate cracking (most
transverse cracking closer than
the typical 3’ - 6’ spacing). May have a very few minor
longitudinal cracks
Major cracking (several areas of tight transverse and longitudinal
cracking, some may have very
minor spalls along cracks.)
Severe cracking
(wide transverse and longitudinal
cracking, some
may have minor pop outs.)
Cracking/JCP
Do not count cracking
associated with
pop outs.
No cracking
Minor cracking (a few
tight transverse or longitudinal cracks). All
cracks sealed, none wider
than 3”.
Moderate cracking (transverse
or longitudinal cracks that are
wide enough to be sealed). A large amount of minor
cracking. Some sealed and
some unsealed. All cracks sealed, some wider than 3”
Major cracking (transverse or longitudinal cracks that are wide
enough to be sealed with some
minor spalling.) A large amount of moderate cracking. More unsealed
than sealed.
Severe cracking (wide transverse
or longitudinal
cracks > ¾”. A large amount of
major cracking.
Failures No pop outs or punch
outs. No repairs.
All repairs are smooth
and level. No asphalt
patches. No more than 3 very small pop outs
(small pieces missing
pavement, may be by joints)
Some rough repairs. May have
some small pop outs patched with asphalt. More than 3 very
small pop outs. No more than 3
small low severity punch outs (longitudinal and transverse
cracks are tight and will have
minor spalling)
More than 3 small low severity punch outs. No more than 3
moderate severity punch outs
(longitudinal and transverse cracks are wide and will have spalling,
needs repair in near future)
More than 3
moderate severity punch outs. Any
high severity
punch out (longitudinal and
transverse cracks
are wide and concrete will
move under traffic
or is missing)
Table 1 – Assessment Scoring System
Component Perfect Above Average Average Below Average Poor
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Ride
Ride smooth with no
humps, bumps or
rough joints
Smooth with few minor humps, bumps or rough
joints. All repairs are
smooth and level.
Adequate with several minor
humps, bumps or rough joints
(will feel sharpness in vehicle)
Rough with many moderate humps,
bumps or rough joints. Most repairs
are not smooth and level. May have
2 locations that you feel the vehicle
bottom out.
Unacceptable
causing a
reduction in speed
(Example: open
punch outs)
Edges No repairs made
Minor drop-offs (short lengths less than 50’ and
less than 2” deep) and/or
all repaired.
Moderate drop-offs (short areas of less than 50’ and 2” to 4”
deep) Long areas of minor
drop-offs. Not all repaired
Unacceptable drop-offs > 50 feet in
length and 2” to < 4”
Unacceptable
drop-offs > 4”
Shoulders Very good condition,
no repairs made
Pavement in good condition (few repairs) or
very few repairs needed
Pavement in fair condition (several repairs). Some minor
repairs needed.
Pavement in poor condition, major
repairs needed.
Pavement is
coming apart.
Traffic
Operations 5 4 3 2 1
Raised
Pavement
Markers
Markers like new
with none missing.
Placed on standard placement.
Most in place, may have
a few missing or obviously non-reflective
cracked or pressed into
adhesive.
Most in place, maximum of
10% missing or obviously non-reflective, cracked or pressed
into adhesive or adhesive over
reflective face.
Many missing, maximum of <25%
missing or obviously non-reflective, cracked or pressed into
adhesive or adhesive over reflective
face
Most >25%
missing or non-
reflective or no markers installed
Large Signs
(Installed on I or
H beams or sign bridge)
Signs like new, with
all back ground,
lettering, borders and
shields clean and reflective. No
damage.
Signs generally good;
background, lettering, borders and shields may
be slightly faded. May
have very minor damage.
Signs borderline acceptable;
background, lettering, borders and shields may be slightly
faded or mildewed. May have
some damage.
Signs unacceptable with dirt or
mildew. May be faded or have
substantial damage. May have one or two high or low bases.
Signs totally unacceptable with
severe dirt,
mildew or fading. May be damaged
or totally knocked
down. Several bases are high or
low.
Small Signs
(Chevron are signs)
Signs like new, on standard posts, no
repairs needed. All
straight
All on standard supports.
Very minor repairs needed. All required
signs are in place. No
high or low bases. Most are straight
All on standard supports, < 50% leaning or with dirty,
damaged or bad sign faces. No
high or low bases
All on standard supports, most
leaning or dirty, damaged or bad
sign faces. One non-regulatory maybe missing. Some may have
high or low bases.
Signs not on standard supports
or any regulatory
sign missing or more than one
other sign missing.
MOST ALL are leaning and bad or
damaged sign
faces.
Striping
Graphics
New or like new. All
required graphics are in place and like new
Stripes in very good
shape with no obvious
loss of reflectivity. All required graphics are in
good condition
Stripes in acceptable shape
with some cracking or minor
loss of reflectivity. May have
crack seal slightly obscuring
some stripe. Required graphics are present.
Stripes unacceptable with cracking,
fading, or severely worn. May be
substantially covered with crack seal material. Needs to be replaced.
Graphics are missing.
Stripes totally
unacceptable with
severe cracking,
fading or severely
worn. Major loss
of reflectivity. ANY road without
a stripe.
Attenuator
New or like new to
current standards with no damage.
Attenuator not damaged;
may not be latest standard.
Attenuator functional but with
very minor damage. May need painting.
Attenuator with moderate damage,
but will still function as designed.
Attenuator that
will not function as designed
Delineators
(OM3 or delineators)
Delineators, new or
like new, straight, installed in
accordance with
standards. No repairs needed.
Delineators posts <50% slightly leaning or with
some damaged and non-
reflective delineators
Delineators <50% slightly
leaning and <50% delineators
damaged or non-reflective, or most post slightly leaning, or
most delineators non reflective.
Most post slightly leaning and delineators non reflective or one or
two post bent, broken, down or
missing.
Several bent,
broken damaged or missing. Not
installed in
accordance with standards
Shoulder
Texturing Required on rural 4 lane divided
(does not include
inside the city limits)
Texturing in place
like new.
May have in countered
sealcoat not as effective
as new. Profile Striping
flattened down.
Seal over or patched over with level up, mill and inlay taking
away effectiveness.
Most of texturing mill or patched
over non-effective.
Missing on 4 lane
divided
Roadside 5 4 3 2 1
Vegetation
Management
Vegetation recently
mowed or of uniform height. No noxious
weeds. No grass in
pavement. May contain “non-mow”
areas.
Vegetation generally good, of uniform height
and with very little
noxious weeds, May have obvious signs of
herbicide application.
May contain “non-mow” areas.
Vegetation acceptable. May
have some small stands of Johnson grass or other noxious
weeds. Or have short areas of
grass in pavement. No sight distance problems. May
contain “non-mow” areas.
Vegetation needs mowing with
large stands of Johnson grass or
other noxious weeds or have grass along edge of pavement or in some
cracks. May have minor sight
distance problems.
Vegetation unacceptable
Large stands of
Johnson grass or other noxious
weeds. May have
severe sight distance problems.
Grass is over one
foot into edge of pavement.
Table 1 – Assessment Scoring System
Component Perfect Above Average Average Below Average Poor
23-34 7649
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Litter
ROW clean with no
or very minor litter.
Litter not visible at
posted speed limit.
ROW generally clean
with only a few pieces of
litter or debris visible at
posted speeds.
ROW acceptable with one or
two objectionable spots of litter
or debris. Several single pieces
of litter, or debris.
ROW unacceptable, with much
litter or debris.
ROW totally
unacceptable with
large quantities of
litter or debris.
Sweeping
(Rate as needed)
Clean, no dirt debris or ice rock along
curbs, turn lanes, or
barriers.
Very minor dirt, ice rock,
or debris along curbs, turn lanes, or barriers
Some debris, dirt or minor ice
rock along curbs, turn lanes or barriers.
Substantial quantities of dirt, debris and/or ice rock built up along
barriers, turn lanes, or curbs. May
cause minor drainage problem.
Debris built up
along curbs, or turn lanes that
would cause a
hazard or drainage problem.
Trees and Brush
Trees trimmed to allow mowing
beneath. No sight
restrictions or sign obstructions. ROW
neat. No trees in clear
zone
Trees generally trimmed.
No sight restrictions or
sign obstructions. May have some minor brush or
trees in need of trimming.
Trees and brush may have
substantial growth. No sight
restrictions or sign obstructions. May have a few
trees within clear zone.
Trees and brush un-kept. Tree
limbs encroaching onto pavement
or large trees > 5” within clear zone. May have sight restrictions or
sign obstructions.
Trees and brush
un-kept. Tree limbs encroaching
onto travel lanes
or large trees > 5” within clear zone.
Has sight
restrictions and/or sign obstructions.
Drainage
Ditches and channels
like originally
constructed, clear of silt or erosion.
Vegetation as
appropriates in ditches. No high
shoulders
Ditches and channels like originally constructed
may have minor silt or
erosion. Vegetation as appropriates in ditches.
Minor spots of high
shoulders
Ditches and channels like
originally constructed, may have some silt or erosion (pipes
50% full). Vegetation as
appropriates in ditches. Several areas of high shoulders
Substantial erosion or siltation in ditches or channels. Does not
function as designed. Potential
exists for additional erosion. High shoulders may trap water on
pavement. Washouts around
culverts, bridges and etc.
Extreme erosion
or siltation in
ditches or
channels. Does not
function as
designed. Potential exists for
additional erosion.
Erosion has created a safety
hazard. High
shoulders may trap water in travel
lanes.
Encroachments
Access Control
No illegal signs,
buildings, vehicles,
etc. encroaching on highway ROW. No
apparent or frequent
access control violations.
May have a few illegal
signs, buildings, or vehicles slightly
encroaching onto ROW.
Does not cause a safety problem. May have very
minor or infrequent
access control violations.
May have illegal signs,
buildings or vehicles encroaching onto ROW. They
should not cause a safety
problem, however it is apparent they have been there for a long
period of time. May have one
minor access control violation.
Has illegal signs, buildings or vehicles encroaching onto ROW.
They are causing a safety problem
and should be removed. May have one obvious access control
violation.
Has illegal signs, buildings or
vehicles
encroaching onto ROW. They are
causing a safety
problem and should be
removed. Has
more than one obvious access
control violation.
Safety Barrier
(Guardrail, CTB, cable, etc.)
(Rate when
present)
Barrier like new,
appropriately placed,
installed to the latest standards.
Barrier all functional.
May have one minor dent
or may not be the latest standard.
Barrier all functional with several minor dents or out of
alignment.
Barrier has been hit and is not functional. End treatment is not
present. Guardrail is low.
Barrier has major damage and
should be repaired
as soon as possible. End
treatment is
required and not installed at bridge
ends.
GET’s
Does not include Turndowns
GET’s like new, in
correct alignment and installed properly.
GET’s still aligned
properly may have minor damage to O.M.
GET’ has minor damage but
still functional.
GET’ damaged not functional
needs repairs.
GET’s has major
damage needs replaced.
Mailboxes
Mailboxes straight,
all on standard
supports and hardware, with
standard delineation.
Mailboxes all on standard
supports and hardware,
with standard delineation.
Some leaning.
Mailboxes all on standard
supports and hardware. Many
leaning, some may not have
standard delineation.
One or two mailboxes on
nonstandard supports. Most other
boxes are too standard. Missing or
incorrect delineation.
Several mailboxes
on non-standard
supports, some are
safety problems,
most other not to standard.
Bridges 5 4 3 2 1
Joints
Joints are clean and
seals have no
damage.
Joints or seals have 10% damage or debris.
Joints or seals have 20% damage or debris.
Joints are 30% dirty and seals are 20% damaged.
Joints are 50%, or
more, dirty and/or seals are 30%, or
more, damaged.
Table 1 – Assessment Scoring System
Component Perfect Above Average Average Below Average Poor
24-34 7649
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Driving surface
and approach
slabs
No repairs of any
type. No cracking. No debris.
All patched and repaired
areas are smooth and level. Small depressed
areas. Minor cracking.
All cracks sealed. Very minor debris.
Moderate failures. Several
small depressed areas. Un-level repairs. Small open potholes.
A large amount of minor
cracking. All cracks sealed. Some debris.
Major failures (areas in need of
repair, that have cracking and may
have some pavement movement,
needs repairs now). Major cracking. More unsealed
than sealed. Substantial quantities
of debris
Several major
failures.
A large amount of
major cracking
with majority not
sealed. Substantial quantities of
debris with the
potential to be a hazard or drainage
problem.
Curbs,
sidewalks,
railing
Like new, no damage or vegetative
encroachment.
All functional. May have minor damage, but not
considered structural.
Minor damage, but still functional with minor
vegetation encroachment.
Damaged and not functional needs repairs. Vegetation encroachment
indicating lack of maintenance.
Major damage needs
replacing/repair.
Excessive vegetation
encroachment.
Drains Clean and
functioning properly.
Minor visible debris and
functioning properly.
Visible minor debris at inlet
and functioning properly.
Visible debris at inlet with
limitations on proper function.
Clogging present
and not functioning.
Debris
No debris or ice rock
on deck, caps, or
around columns
Very minor debris or ice
rock on deck, caps,
and/or around columns
Some debris, dirt or minor ice
rock on deck, caps and/or
around columns
Substantial quantities of dirt, debris
and/or ice rock on deck, caps, or
around columns.
Debris built up
causing a hazard
or drainage
problem.
Channel
Streambed &
embankment are
clean & free of obstructions. No
presence of scour.
No erosion or
obstructions. Channel protection system(s)
functioning properly.
Trees not encroaching. No vegetation in riprap.
Minor erosion and obstructions
visible. Trees and vegetation
present, but not obstructing drainage, encroaching or
catching debris. No scour.
Erosion, scour and obstructions
need correcting. Trees and
vegetation present and obstructing drainage, encroaching or catching
debris.
Undermining of
footings/channel
protection system and/or obstruction
of channel.
Table 2 - Sample Condition Assessment Inspection Scoring CSJ
25-34 7649
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Sample Condition Assessment Inspection Scoring
Condition Assessment Inspections
Roadway
Component1 Element #1 #2 #3 #4 #5 #6 #7 #8 #9 #10 #11 #12 Average
Element Score2
Weighted Factor5
Element
Composite Score3
Pavement
Rutting 5 4 4 4 5 4 5 4 4 5 4 4 4.33 86.7% 9 7.80
Cracking 4 5 5 4 5 5 4 3 4 5 4 4 4.33 86.7% 10 8.67
Failures 4 4 5 4 5 4 5 5 5 4 5 3 4.42 88.3% 11 9.72
Ride 4 4 4 5 4 5 4 5 4 5 4 4 5.00 100.0% 6 6.00
Edges 5 4 5 4 4 4 5 4 5 4 5 4 4.42 88.3% 7 6.18
Shoulders 4 4 4 4 5 3 5 3 4 4 4 4 4.00 80.0% 7 5.60
Component Score4
87.9%
Traffic
Operations
Raised Pavement
Markers 4 4 4 3 4 4 4 3 4 4 4 4 3.83 76.7% 3 2.30
Signs - Large 4 4 4 5 4 5 4 4 4 4.22 84.4% 3 2.53
Signs - Small 3 4 3 4 4 4 4 4 3 4 3.70 74.0% 3 2.22
Striping,
Pavement
Graphics 5 4 4 5 4 4 4 5 4 4 5 4 4.33 86.7% 5 4.33
Attenuators 4 4 3 5 5 4 4 3 4 5 4.10 82.0% 3 2.46
Delineators 4 4 4 3 4 5 5 4 5 5 5 5 4.42 88.3% 2 1.77
Shoulder
Texturing 3 3 4 4 3 4 5 5 4 4 4 4 3.92 78.3% 1 0.78
Component Score4
82.0%
Roadside
Vegetation
Management 3 3 2 2 2 2 2 2 3 3 3 3 2.50 50.0% 2 1.00
Litter 3 3 3 3 3 4 3 3 3 3 3 3 3.08 61.7% 1 0.62
Sweeping 3 3 3 3 4 4 4 4 4 4 4 4 3.67 73.3% 1 0.73
Trees and Brush 4 4 4 5 5 4 5 4 5 4 5 4 4.42 88.3% 1 0.88
Drainage 3 4 4 4 4 4 4 4 4 4 3 4 3.83 76.7% 3 2.30
Encroachments 5 5 5 5 5 5 5 5 5 5 5 5 5.00 100.0% 1 1.00
Guardrails 4 4 3 3 4 4 4 4 4 3 3.70 74.0% 3 2.22
Guardrail End
Treatments 4 4 4 3 4 4 5 4 4 4 4.00 80.0% 2 1.60
Mailboxes 4 4.00 80.0% 1 0.80
Component Score4 74.4%
Bridges
Joints 5 4 5 4 5 4 5 5 5 4 5 5 4.67 93.3% 3 2.80
Driving surf. &
appr. slabs 4 4 4 4 4 4 4 4 4 4 4 4 4.00 80.0% 3 2.40
Curbs, sidewalks,
railing 5 5 4 4 4 4 5 5 5 5 5 5 4.67 93.3% 2 1.87
Drains 4 4 4 4 4 4 4 4 4 4 4 4 4.00 80.0% 2 1.60
Debris 4 4 4 4 4 4 4 4 4 4 4 4 4.00 80.0% 2 1.60
Channel 4 4 4 4 4 4.00 80.0% 3 2.40
Component Score4 84.4%
Overall Score6 84.2%
Notes:
1. Weight of Components - Pavement (50%), Traffic Operations ( 20%), Roadside (15%), Bridges (15%) 2. Element Score - Average of Element Inspections/Maximum achievable score of Element (5)
3. Element Composite Score - Element Score X Weighted Factor
4. Component Score = Sum of Element Composite Scores/Sum of Weighted Factor 5. If there are no ratings for an element then the multiplier will not be included in the component calculation
6. Overall Score = Summary of Component Score X Component Weight
26-34 7649
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6. Payment. Work performed and materials furnished in accordance with this Item and measured as
provided under "Measurement" will be paid for at the unit price bid for "Performance Based Routine
Maintenance of Highway Mainlanes" and “Performance Based Routine Maintenance of Highway
Frontage Roads”. Price shall be full compensation for Work and for furnishing all labor, equipment,
materials, fuel, tools and incidentals necessary to complete the Work. Maintenance of ramps,
collector distributors, and direct connectors are subsidiary to the maintenance of the highway
mainlanes. Maintenance of cross roads with locations shown on the plans is subsidiary to the
maintenance of frontage roads.
If construction, or reconstruction, project(s) that add mainlane capacity or totally reconstruct the
pavement on portions of highways covered by this Contract occur, or are ongoing, Contractor
monthly payments, applicable to maintenance of mainlanes or frontage roads, will be reduced. The
payment will be reduced by seventy (70) percent for each lane under separate Contract. If additional
areas of roadway within the project limits are added to the maintenance requirements it will be paid
for at the applicable per centerline mile unit price bid.
A. Damage Caused by Others.
1. Submit proposed third party claim to the Engineer who will review, revise, and approve the
claim as appropriate where the third party can be identified. Submit all required
Documentation, reference Section 4.E.14., to the Engineer for approval within 60 days
after the completion of repairs. Once approved, the Department will file the claim in the
Department’s name.
a. Submit actual repair costs, signed and certified by the Contractor’s Project Manager,
in a format approved by the Engineer. Damage claims submitted with incomplete
documentation will be returned to the Contractor.
b. Payment for repairs for Damaged Caused by Others will be made in accordance with
Item 9.5 Force Account only when documentation, provided by the Contractor, is
sufficient for the Department to file a claim.
2. When the third party cannot be identified, the Contractor’s liability will be limited to a
maximum of $10,000 per incident and an annual cap of $100,000 each year of the
Contract. Only incidents with costs of $10,000 and above will apply to the annual cap.
Thereafter incidents with a cost of $10,000 and above will be reimbursed to the Contractor
less $1,000.
B. Catastrophic Damage.
1. Costs not reimbursed by the Federal Highway Administration (FHWA). The Contractor
shall be responsible for the first $10,000 cost related to any Catastrophic event not
reimbursed by the FHWA. Any amount over $10,000 will paid in accordance with Item
9.5 Force Account.
2. Costs reimbursed by the FHWA. The Contractor shall be compensated for cost related to
any Catastrophic event reimbursed by the FHWA in accordance with Item 9.5 Force
Account.
27-34 7649
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3. Other occurrences such as damages or extra Work caused by Acts of War against the
United States of America will be handled separately and fully reimbursed in accordance
with an approved Change Order or Item 9.5 Force Account.
4. Emergency Relief Funds. The funds acquired by the Department as a result of these ER
projects less the Department’s expense, shall be added to the Contractor's monthly payment
no later than one (1) month following the receipt of appropriate documentation.
In the event the Department exercises the option to self-perform repair, the Contractor shall be
responsible for the first $10,000 per event.
C. Structural Repair to Bridges. Structural repairs to bridges as a result of TxDOT, or Contracted
by TxDOT, inspections (Ref: Section 4.E.9.c.) or failures shall be paid by Force Account, if not
otherwise provided by other unit prices.
D. Contractor Performance. The Contractor’s failure to meet any of the requirements may result
in deductions from the Contractor’s monthly payment(s). Such deductions are considered non-
payment for work not accomplished as required by the Contract.
The Department reserves the right not to assess any or all deduction(s) if, in the Department’s
sole discretion, the Department determines that the circumstances surrounding any such failure(s)
warrants that such deduction be waived. Such determination(s) shall be fully documented by the
Department and adequately demonstrate the reason(s) for such waiver. The waiver of any current
deduction(s) shall not affect the Department’s right to enforce future deduction(s) or take any
other necessary actions.
1. The Contractor’s unit price bid for "Performance Based Routine Maintenance of Highway
Mainlanes" and “Performance Based Routine Maintenance of Highway Frontage Roads”
may be reduced, by the percentage(s) shown in Table 3 – Contractor Performance, for non-
performance related to Quality, Safety, or Timeliness.
Table 3 – Contractor Performance
Category Criteria %(1)
Quality
Condition Assessment Element Score 8
Condition Assessment Component Score
Pavement 8
Traffic Operations 8
Roadside 8
Bridges 8
Condition Assessment Overall Assessment 10
Safety
Safety Key Performance Indicators 20
Timeliness
Time Key Performance Indicators 30
(1) % represents the potential percentage reduction in payment each month. 100
a. Quality.
(1) Quality Management System.
28-34 7649
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(a) Failure to submit the initial QMS (Quality Management Plan and procedures)
within the first 60 days will incur a five (5) percent penalty in the first month
following the initial 60 days and a ten (10) percent penalty each month
thereafter until such time it is submitted.
(b) Upon Department audit of the QMS, audit findings indicating non-
compliance will be considered non-performance and a penalty may be
applied at a maximum of five (5) percent following the month of the audit.
(2) The Department’s condition assessments shall formulate the basis for a potential
reduction in monthly payment. A one (1) percent reduction may be applied for
each two (2) percent below the Baseline Condition assessment up to twenty (20)
percent below the Baseline Condition assessment. Reductions will apply for
each Item each month till a new condition assessment is performed.
(a) Condition Assessment Element and Component Scores may incur a
maximum eight (8) percent reduction each. The Overall Score may incur a
maximum ten (10) percent reduction.
b. Safety and Time KPI.
Table 4
Range Payment
100% +1%
95% +0.05%
95% > 90% 0%
90% > 85% -2%
85% > 80% -5%
80% > 75% -10%
75% > 70% -20%
70% > 50% -30%
(1) Safety.
(a) Failure to submit the Safety Plan within the first 30 days will incur a five (5)
percent penalty in the first month following the initial 30 days and a ten (10)
percent penalty each month thereafter.
(b) Safety KPI, listed within Table 5, shall be tracked and evaluated, by the
Department, during each month. The total number of events meeting each
KPI divided by the total number of occurring events will be calculated for a
total percentage, the final Safety KPI Score for the month. Table 4 will be
used to calculate a monthly positive payment or negative payment for the
total percentage.
At no time, shall the reduction in payment for Safety be more than 20 percent of
the monthly payment.
29-34 7649
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(2) Timeliness.
(a) Failure to submit monthly and Annual Work Plans within the required
timeframe(s) established in Section 4.D. may result in 0.005%, of each unit
price, penalty per day the plan is late.
(b) Failure to report scheduled lane closures for the Work within the required
timeframe(s) established in the General Notes may result in 0.005%, of each
unit price, penalty per day.
(c) Time KPI, listed within Table 5, shall be tracked and evaluated, by the
Department, during each month. The total number of events meeting each
KPI divided by the total number of occurring events will be calculated for a
total percentage, the final Time KPI Score for the month. Table 4 will be
used to calculate a monthly negative payment for the total percentage. A
positive payment will not be considered to meet Time KPI.
(d) A lane closure assessment fee will be applied to the Contractor for closures
or restrictions that extend into restricted hours, as stated in the General
Notes, on a per lane basis per hour regardless of length of the lane closure or
restriction except for closures related to major incidents. This lane closure
assessment fee may be prorated based on the actual time that lane(s) are
closed into restricted hours and be in addition to the Time KPI payment
reduction.
At no time, shall the reduction in payment for Timeliness be more than 30
percent of the monthly payment.
2. The Department may take steps to have the Work corrected. The Contractor will be
notified in writing in advance of this intent providing the Contractor the opportunity and
timeframe to make corrections, prior to the Department implementing actions. This may
include the use of State Forces or Emergency Contracts. Once notified that the Department
is taking corrective action, refrain from performing Work on the item in question, unless
otherwise approved. The costs associated with these measures will be deducted from any
monies due to the Contractor.
Table 5 - Key Performance Indicators (KPI) Example
Work Description Key Performance Indicator
# of
Occur-
rences
#
Meeti
ng
30-34 7649
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Safety KPI
Traffic Control
Perform Traffic Control Compliant with
TMUTCD, TCP Standards, and BC
Standards
Implement compliant TCP. 10 9
Implement noncompliant TCP corrective actions within
30 minutes of notification. 5 5
Temporary repair of hump/heave failures
greater than 2 inches. Within 48 hours. 25 24
Correct bleeding Treat within - 1 hour rural and 2 hours urban and metro. 1 1
Correct cover stone loss Remove stones within - 1 hour rural and 2 hours urban
and metro. 4 3
Correct edge drop-off repair 2 inches to 4 inches - Within 30 days. 5 4
Greater than 4 inches - Within 48 hours. 2 2
Concrete Pavement Surfaces
Repair spalls, potholes, pavement failures,
punch-outs, joint failures, etc.
Temporary - within 1 hour rural and 2 hours urban and
metro. 10 9
Permanent - within 30 days. 10 10
Vegetation Management
Spot mow vegetation impacting sight
distance to regulatory and warning signs,
signals, intersecting roads/drives, etc.
Within 24 hours. 2 2
Maintenance of Roadside traffic safety appurtenances
Damaged barrier
Upon discovery, or notification of, damage, remove
debris and install warning signs and traffic control
devices immediately.
5 4
Barrier no longer functioning as designed
Guardrail and cable barrier systems (and damaged mow
strip, if present) – repair or replace within 7 days. 5 4
Impact attenuators and all other barriers - repair within 3
days. 4 4
Barriers built from PCTB and damaged
beyond repair
Replace within 24 hours of being damaged.
TxDOT will provide Portable Concrete Traffic Barrier
(PCTB).
3 3
Litter and Debris Removal
Debris removal. Remove in travel lanes within 1 hour. 15 14
Remove Dead Animals
Small (dog, etc.) - remove from pavement within 1 hour. 30 25
Large (cow, etc.) - remove from pavement within 2
hours. 3 3
Bridge Inspection and Maintenance
Establish detours for functionally unsafe
bridges Within 1 hour. 2 2
Table 5 - Key Performance Indicators (KPI) Example
Work Description Key Performance Indicator
# of
Occur-
rences
#
Meeti
ng
31-34 7649
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Repair deck concrete surface spalls or
asphalt raveling on bridge decks.
Raveling asphalt with no surface spall – temporarily
patch asphalt within 1 hour. 5 4
Shallow – repair within 90 days, if disrupting vehicular
travel. 3 2
Spalls exposing top mat reinforcement – Temporary
patch within 1 hour. Permanently repair no later than 30
days.
3 2
Spalls exposing both mats of reinforcement and shallow
spalls with extensive cracking on the underside of the
deck – temporary repair within 2 hours. Permanent
repair within 7 days.
1 1
Traffic Operations Device Maintenance
Signal System Repair/Replacement
Replace non-functioning optical units within 24 hours. 3 2
Repair or replace non-operational lighting within 7 days. 5 4
Replace weak or failed batteries within 14 calendar
days. 4 4
Replace defective uninterruptible power supply units
within 14 calendar days. 2 2
Repair railroad pre-emption issues within 3 calendar
days. 1 1
Clean, or replace filters, in the cabinet. 15 14
Routine traffic signal system maintenance
Respond to notice of malfunction or damage within 2
hours. 3 3
Complete permanent replacement of damaged signal
poles or controller cabinets within 14 days. 4 3
Provide temporary traffic control for all signal failures
within 1 hour. 4 4
Traffic detection devices
Repair operational problems within 1 hour. 3 3
Repair or replace inoperable vehicle detection devices
and controllers within 5 days. 5 3
Overhead signs presenting a safety hazard Repair, or remove and install temporary signs, which
may include changeable message signs, within 1 hour. 5 4
Small roadside signs
Install temporary signs for damaged “Stop, “Yield,” “Do
Not Enter,” “One Way” and “Wrong Way” signs within
2 hours.
5 5
Large signs Install temporary ground-mounted signs for damaged
exit gore signs within 1 hour. 5 5
Replace signs Replace signs without Minimum Maintained
Retroreflectivity Levels, see TMUTCD, within 30 days. 12 10
Highway Illumination
Luminaire poles knocked down. Remove within 48 hours. 5 5
Incident Management
Initiate Traffic Control Respond to the scene within 45 minutes from the
Contractor's office location. 5 5
Total Safety KPI = 39 239 214
Table 5 - Key Performance Indicators (KPI) Example
Work Description Key Performance Indicator
# of
Occur-
rences
#
Meeti
ng
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Time KPI
Asphaltic Pavement Surfaces
Repair potholes and pavement failures.
Temporary - within 1 hour rural and 2 hours urban and
metro. 5 5
Permanent - within 30 days. 5 5
Correct Rutting greater than 1 inch in
depth Repair within 15 days. 4 4
Correct edge buildups causing ponding of
water on shoulders or travel lanes Eliminate within 15 days. 10 9
Concrete Pavement Surfaces
Repair seal joints greater than ¼ inch
wide Sealed within 60 days. 5 5
Correct edge drop-offs 2 inches to 4 inches - Within 30 days. 5 4
Greater than 4 inches - Within 48 hours. 5 5
Correct edge buildups causing ponding on
shoulders or travel lanes Within 15 days. 10 10
Cleaning and Sweeping Highways
Remove stockpiles, if desired by
Contractor and allowed within the plans
or General Notes, from Sweeping
operations located on R.O.W.
Remove within 14 days. 5 5
Debris removal. Minimum cycle performed 0 0
Spot sweeping performed within 3 days 3 3
Vegetation Management
Herbicide and/or remove encroachments
upon any paved roadway surface,
retaining walls, sidewalk, riprap, concrete
barrier, or curbs.
Within 14 days. 10 8
Damaged or dead trees and tree trimmings
Remove within 90 days, if they are not a potential
hazard to the driving public.
Remove trees, brush, ornamentals, or prune branches
that block the view of regulatory or warning signs,
signals, or pose a potential hazard to traffic within 1
hour.
10 9
Landscaped Areas
Planting Beds Remove all weeds (dead or alive) within 30 days. 4 4
Removal and replacement of damaged or
dead plants, trees, brush, and ornamentals
Within 30 days, unless the Engineer determines that
weather conditions or seasonal characteristics indicate
replacement should be deferred.
4 3
Drainage within the R.O.W.
Repair slope failures Within 60 days. 2 2
Repair erosion over 18 inches or siltation
affecting more than 20% of the cross
sectional area.
Within 60 days. 5 4
Repair/replace damaged structure/riprap Within 30 days. 3 2
Repair undermining or scour. Within 30 days. 5 4
Table 5 - Key Performance Indicators (KPI) Example
Work Description Key Performance Indicator
# of
Occur-
rences
#
Meeti
ng
33-34 7649
12-13
Maintenance of Roadside traffic safety appurtenances
Damaged barrier, but functional
Guardrail, cable barrier systems, and impact attenuators –
repair within 10 days. 5 4
All other barrier - repair within 60 days. 5 5
Litter and Debris Removal
Debris removal.
Remove large debris from bullpens within 24 hours and
clean thoroughly every 6 months. 5 4
Remove debris from abutment and bent caps within 1
hour. 0 0
All dead animals - remove from R.O.W. within 24 hours. 5 4
Within 30 days of reduction in drainage facility cross
sectional area by 20% 4 4
Snow and Ice Treatment Debris Removal Within 14 days of the end of each event. 0 0
Miscellaneous Roadside Items
Encroachments Remove signage within 24 hours.
Remove non-standard mailbox support within 10 days. 16 14
Mailbox installation Within 7 days. 5 5
Perform sidewalk repairs to Baseline
Condition. Within 60 days. 5 5
Graffiti removal.
Graffiti: Remove or obscene, apparent gang related, or
highly visible graffiti within 4 hours. 6 6
Remove other graffiti within one (1) week. 6 6
Bridge Inspection and Maintenance
Condition inspection reports. Submit form MNT BG-4 within 48 hours. 2 2
Repairs.
Initiate repairs within 2 hours for any damage that is
determined to result in load posting the bridge. 3 3
Within 30 days for all other repairs. 5 5
TxDOT, or on behalf of TxDOT,
performed Routine Inspections repairs
Repairs associated with condition rating of 4 or less
within 30 days of notice. 6 6
Expansion joint between approach slab
and concrete pavement
Joint width less than ½ inch – resize, clean and seal
within 90 days. 4 4
Damaged seal in joint – remove, clean and seal within 90
days. 5 4
Repairs to prevent runoff entry under or into – within 10
days. 5 4
Repair deck concrete surface spalls or
asphalt raveling on bridge decks. Permanently repair asphalt within 30 days. 5 5
Repair loose armor joints Within 3 days. 5 5
Repair polymer concrete expansion joints Temporary repair – within 1 hour. 6 6
Permanent repair – within 90 days. 6 6
Repair damaged sealed expansion joints. Within 30 days of receiving approval. 4 4
Traffic Operations Device Maintenance
Signal System Inspection report delivery Within 3 days of inspection 0 0
Overhead signs
Replace overhead sign structures and signs that were
removed due to damage within 90 days. 2 2
Repair and reinstall large signs knocked down with no
sign face damage within 15 days. 0 0
Table 5 - Key Performance Indicators (KPI) Example
Work Description Key Performance Indicator
# of
Occur-
rences
#
Meeti
ng
34-34 7649
12-13
Day and night inspection report delivery By the 15th
of the month following inspection 0 0
Small roadside signs
Replace when more than 5% of the face is damaged or
vandalized. 3 3
Make permanent repair, or replacement, for all
regulatory and warning signs within 14 days and all
other signs within 30 days.
5 5
Place clearance signs on temporary mounts when
permanent mounts are damaged within 2 hours. Replace
signs with incorrect bridge clearances within 7 days.
6 6
Large signs
Delineate the damaged sign, if left within the clear zone,
with appropriate traffic warning device(s) within 1 hour. 5 5
Repair and reinstall knocked down signs with no sign
face damage within 15 days. 5 5
Replace damaged large signs within 30 days. 4 4
Highway Illumination
Inspection report submittal Within 2 days of the completion of each inspection. 0 0
Repair non-functional illumination,
including electrical services, for roadway
and high mast lighting.
Within 7 days. 6 5
Luminaire poles knocked down. Repair or replace within 14 days. 5 4
Transformer bases Replace broken or damaged bases within 14 days. 5 4
Repair all other deficiencies Within 10 days. 3 3
Pavement Markings, Raised Reflective Pavement Markers, Barrier Markers, Object Markers and Delineators
Perform annual MRDC 60 days before the 1
st anniversary of the date of
authorization to begin Work and each year thereafter 0 0
Place new markings Within 60 days of authorization to begin Work and
within 30 days following annual MRDCs. 0 0
Inspect Raised Pavement Markers Within 30 days of authorization to begin Work and
every 60 months after authorization to begin Work. 0 0
Repair or replace Barrier Markers, Object
Markers and Delineators Within 30 days. 15 14
Environmentally Sensitive Areas
Placement of signs at the edge of Wetland
Mitigation areas where they do not exist. Within 30 days of authorization to begin Work. 0 0
TAC Chapter 213 plan provided to the
TCEQ and TxDOT Within 30 days of authorization to begin Work. 0 0
Reporting to the Department
Highway Condition Report (HCR) By 8:10 a.m. each workday and as inclement weather or
highway conditions change. 26 25
Accident/Incident report Accidents described in Section 4.G.2. - Within 1 hour 16 15
Total Time KPI = 66 337 303
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