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STATE HOMELESSNESS PROGRAMS TOOLKIT

COSCDA ANNUAL TRAINING CONFERENCESEPTEMBER 29, 2019

TRAVERSE CITY, MICHIGAN

ROSEMARY LUCKETTrluckett@windstream.net

502.460.1144

AGENDA

● Introductions● Purpose/Outcomes● Overview of Toolkit● ESG Basics● Continuum of Care Structure and Governance ● Break● Coordination and Consultation Requirements for State

Recipients● HMIS● Annual CoC Competition: Summary for State ESG Recipients● Wrap Up/Q & A

PURPOSE/OUTCOMES

● Federal Homeless Programs

● Uses for daily work

● New employees

● Implications for states

● Wish List

DEFINITIONS

● Emergency Solutions Grant (ESG) 24 CFR 576

● Continuum of Care (CoC) 24 CFR 578

○ System

○ Entity/Body

○ Program

● Homeless Definition

● Recipient/Subrecipient

● Coordinated Entry

OVERVIEW OF TOOLKIT

● Why?

○ States are different than other local

jurisdictions

● How?

○ Partnership with HUD

○ Covered broad topics with bite-sized

portions

EMERGENCY SOLUTIONS GRANT BASICS

● States as recipients○ Formula○ Consolidated Plan/Annual Action Plan

● Recipient Responsibilities○ Allocate Funds○ Fiscal Agent○ Monitoring

■ Indirect Responsibilities● Training/Technical Assistance

ESG BASICS

● Eligible Uses○ Street Outreach○ Shelter○ Prevention○ Rapid Re-Housing (RRH)○ HMIS○ Admin*

● Eligible Participants○ Categories 1-4

● Rules only applicable to recipients that are states○ Allocate all funds*○ Flexible Match requirements○ Written Standards○ Administration

● Challenges in Consultation

ESG BASICS

CONTINUUM OF CARE STRUCTURE AND GOVERNANCE

● Board and Governance

● Responsibilities of a CoC

○ Apply for CoC funds

○ Conduct planning

○ Set policies

○ Operate the CoC

○ Designate HMIS Lead entity

CONTINUUM OF CARE STRUCTURE AND GOVERNANCE

● Activities requiring* CoC participation

○ Affordable housing options

○ Non-federally funded homeless programs

○ Housing options for non-homeless special

populations

CONTINUUM OF CARE STRUCTURE AND GOVERNANCE

● Roles for states

○ Be at the table

○ Recipient of CoC funding

○ Consult with CoCs

○ Collaborative Applicant

○ HMIS Lead

BREAK

COORDINATION AND CONSULTATION REQUIREMENTS FOR STATE RECIPIENTS

● Why Coordinate or Consult?

● Requirements apply to both ESG and CoC

funding sources

● Requires ongoing commitment

COORDINATION AND CONSULTATION REQUIREMENTS FOR STATE RECIPIENTS

● ESG Recipients MUST consult on:○ Allocating funds○ Developing performance standards○ HMIS funding and policies

● CoCs MUST consult on:○ Coordinated Entry○ Written standards

HOMELESS MANAGEMENT INFORMATION SYSTEM (HMIS) FOR STATE RECIPIENTS

● REQUIRED by the McKinney-Vento Homeless

Assistance Act

○ Collects client-level data over time and

generates unduplicated aggregate reports

● CoCs must identify and establish

● ESG and CoC recipients/sub-recipients must utilize

● Funding strategies

● Guidance is plentiful

HOMELESS MANAGEMENT INFORMATION SYSTEM (HMIS) FOR STATE RECIPIENTS

● Data Standards

○ What to collect

○ Who to collect it from

○ When to collect it

○ How to collect it

HOMELESS MANAGEMENT INFORMATION SYSTEM (HMIS) FOR STATE RECIPIENTS

● Special Considerations○ Victim Service Providers○ Legal Service Providers○ Comparable Database

■ HMIS Lead responsible for verifying■ Role for ESG recipients

● Challenges for State ESG Recipients○ Multiple systems○ State-level data

ANNUAL COC COMPETITION: SUMMARY FOR STATE ESG RECIPIENTS

● Competition (NOFA), not formula

● 90 days AND all year

● Consolidated Application

● Opportunities for ESG Recipients to contribute

○ PITC, funding strategically, use data from HMIS

○ Participate and encourage participation

ANNUAL COC COMPETITION: SUMMARY FOR STATE ESG RECIPIENTS

● Eligible Uses○ Permanent Housing

■ PSH■ RRH

○ Transitional Housing○ Joint Component: TH and PH:RRH*○ Supportive Services Only

■ Coordinated Entry○ Prevention**○ HMIS

ANNUAL COC COMPETITION: SUMMARY FOR STATE ESG RECIPIENTS

● Eligible Participants

○ Categories 1, 2, 4

■ Chronic

■ Dedicated Plus

○ Category 3* and At Risk**

WRAP UP

● Outstanding Q & A

● Debrief for future planning