state library administrative agencies (slaa) fy2014 changes to survey anna sandoval girón,...

State Library Administrative Agencies (SLAA) FY2014

Changes to Survey

Anna Sandoval Girón, ResearcherMengmeng Zhang, Research AssociateAmerican Institutes for Research

December 2015

Copyright © 2014 2014 American Institutes for Research. All rights reserved.

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American Institutes for ResearchEstablished in 1946, with headquarters in Washington, D.C., American Institutes for Research (AIR) is an independent, nonpartisan, not-for-profit organization that conducts behavioral and social science research and delivers technical assistance both domestically and internationally.

As one of the largest behavioral and social science research organizations in the world, AIR is committed to empowering communities and institutions with innovative solutions to the most critical challenges in education, health, workforce, and international development.

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OutlineI. Introduction of AIR staffII. Overview of changesIII. Evaluation activityIV. What to expect next? V. Questions

Overview of Changes

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Goals of Changes• Make the survey easier to answer and reduce post edits• Part D:

– The items in Part D have been asked since 1994 with relatively few changes. – The revisions are intended to ensure that this section reflects the full range

of important services and functions in which SLAAs are engaged. – IMLS wanted to provide conceptual clarity to this section by placing the items

in groups that reflected an overarching structure of these activities.

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Process for Changes• Conversations with stakeholders– Dec 2013 – March 2014

• Reorganization and reconceptualization of survey items– March – June 2014

• Approval of changes by OMB– July 31, 2014

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Overview of Changes• Advance communication about the survey.

• Data collection.

• Post-collection data processing.

Advance Communication About the Survey

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Collection of Key Holder Contact Information

• Keyholder information was collected via website.

• COSLA members received an email from SLAA@air.org requesting that they provide contact information for keyholders.

http://slaa.airprojects.org/Keyholder/default.aspx

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Sample Key Holder Certificate

FY 2014 SLAA Survey

Sample Public Library Service

Please keep this certificate in a safe place and do not share the password with anyone.

SLAA User ID: KeySample2014

SLAA Password: SAmplePass1$

(Note that the password is temporary and that you will be required to change it when you log in for the first time. This password is case sensitive.)

Data Collection Begins: Monday, January 12, 2015 Survey Close-Out: Monday, March 16, 2015 SLAA Survey Website: http://slaa.airprojects.org SLAA Help Desk: SLAA@air.org or 1-866-261-2295

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Ready Reference Shelf

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Ready Reference ShelfYou were able to access documents on the landing page of the survey.

This section contained the following documents:• Survey form (PDF)• User’s guide (PDF)• Survey instructions (PDF)• Edit validation reference guide (PDF)

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Ready Reference Shelf

Post-collection Data Processing

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Edits and Postedit Checks• We took the postedits and moved them to the data tool.• Reduce the postedit time and data processing time.• Once the data was locked in the data tool, we did a full

postedit check.

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Evaluation Activity

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Goal of Evaluation• This activity will allow us to evaluate the data input process

in an interactive session and gather detailed feedback.• Our focus is on the 2014 survey data collection.

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Instructions• Each group starts with a chart that has one question.

– What part of the administration worked well? – What didn’t work? – What could be better? (What would you like to see as far as the tool 2016?)– Where there any challenges with definitions?

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Instructions• Share ideas.

– After eight minutes, the group moves to the next flip chart to answer the next question

– With your group, add to the answers of the previous group and build on the answers of the previous group.

– Choose a spokesperson.– Share what is written in the flip chart after all groups have answered the

questions.

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What to Expect Next

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Next Steps• IMLS will start working on content with COSLA in winter

2016.• The next data collection starts January 2017.• Notices will go out in November 2016.• AIR is available for questions or comments at any time.

– AIR contact: SLAA@air.org

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Questions

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ContactsAnna Sandoval Girón202-403-5389asandovalgiron@air.org

Mengmeng Zhang202-403-6327mzhang@air.org

1000 Thomas Jefferson Street NWWashington, DC 20007General Information: 202-403-5000TTY: 887-334-3499www.air.orghttp://www.csmair.org