state of the industry: whats changed with sharepoint and why it matters

What's Changed With SharePoint In The Past Few Years And Why It Matters

Presented By: Richard Harbridge (@RHarbridge)

#SPSToronto

@RHarbridge #SPSNH

RICHARDHARBRIDGE

My twitter is @RHarbridge, I’m super friendly & I am proud to work at 2toLead.

CTO & MVP | SPEAKER & AUTHOR

DIGITAL WORKPLACE STRATEGY…

Great, we know who you are Richard, but what do you do on a daily basis?

- Intranets?

- Extranets?

- Departmental Portals?

- Project Sites & Team Sites?

- Enterprise Social Networks?

- Document Management?

- Records Management?

- Process Improvement?

- Centers Of Excellence &

Technology Adoption?

- And much more….

RICHARDHARBRIDGE

My twitter is @RHarbridge, I’m super friendly & I am proud to work at 2toLead.

CTO & MVP | SPEAKER & AUTHOR

ARE YOU READY FOR TODAY’S DEMANDS?

We want to tackle and be ready for tomorrow’s demands, but we are struggling

with the demands of today. How did we get here and where are we going?

INTEGRATIONWhat’s Changed In Our Industry In The Past Few Years?

Build Business Case

Secure Budget (On Promise Of

Value)

Analyze Systems, Needs &

Approach

Design Optimal Solution

Build Solution

Test Solution (QA & Then

Production)

Document Deployment

Deploy Solution (QA & Then Production)

Deliver ValueGet Feedback

(Often As A Separate Motion)

TIME TO VALUE FOR INTEGRATION…

When people want to see information in one place we would build, buy

and implement solutions. IT leads this and the approach takes time.

TIME TO VALUE FOR INTEGRATION…

We optimize for MVP and iterative improvement today.

Accelerating IT’s ability to integrate faster and deliver value sooner.

Secure Budget (On Promise Of

Immediate Value)

Build Business Case

Analyze & Design For Priority Needs

Build MVP Or Iterate Solution

Test & Deploy Solution (Often

Direct To Production)

Secure Budget (On Realization Of Value

& Feedback)

Arguably this is made much better by improvements in development

patterns, as well as a reduction in complexity of deployment/risks.

TIME TO VALUE FOR INTEGRATION…

TIME TO VALUE FOR INTEGRATION…

Our traditional waterfall model, and model where we build based on

server model development takes longer and doesn’t maximize IT effect.

Full Trust Code

Web Parts

FeaturesEvent

Receivers

TIME TO VALUE FOR INTEGRATION…

The new model accelerates development considerably as we can deliver

more tailored value faster, and often avoid server side delays or complexity.

Client Side Web Parts

Cloud Services

Now it doesn’t just need to be IT who is meeting integration needs. O365

Connectors, Flow, Team Tabs, 3rd Party solutions, all accelerate time to val.

TIME TO VALUE FOR INTEGRATION…

Microsoft Flow allows organizations and individuals to automate workflows that

integrate with existing SaaS services and business apps that users rely on today.

TIME TO VALUE FOR INTEGRATION…

Now it doesn’t just need to be IT who is meeting integration needs.

TIME TO VALUE FOR INTEGRATION…

FORMS & PROCESSWhat’s Changed In Our Industry In The Past Few Years?

FORMS & PROCESSES…

We may have built forms in previous tools but they were not mobile enabled

and are often challenging to update or improve.

No new versions.

Supported to 2026.

FORMS & PROCESSES…

We are working to begin modernizing many of our custom applications, forms

and solutions so that they are mobile enabled, available where users are, etc.

2. They are easy to share.

1. PowerApps are “easy” and

intuitive to build. Point to the

data you want and create.

3. Users can build an app from

templates.

4. They are “mobile first” forms

that support multiple data sources

beyond SharePoint.

PowerApps that solve business challenges are added directly into SharePoint.

Better experiences for common flow activities like approvals are leveraged.

FORMS & PROCESSES…Teams

DISCUSSIONS & CHATSWhat’s Changed In Our Industry In The Past Few Years?

DISCUSSIONS & CHATS…

We might do bulk IM messages, reply all emails, or if you are lucky you might

have some discussion boards.

Today we have a better set of IM and ad-hoc discussion tools, orgs are using

Office 365 Groups and Yammer to improve distribution lists and discussion boards.

DISCUSSIONS & CHATS…

Microsoft Teams provides a way to work in a team focused hub that is persistent.

Teams integrates with the other convo tools while improving on the experience.

DISCUSSIONS & CHATS…Teams

ACCESS & CONTROLWhat’s Changed In Our Industry In The Past Few Years?

MANAGING ACCESS & CONTROL…

While core documents are managed and controlled many other places

like team or departmental collaboration suffer from permission challenges.

MANAGING ACCESS & CONTROL…

We use dynamic groups with membership defined as a rule, rather

than as a static list of members. We expire groups (if need not attested).

Expiring GroupsAdmins set a duration after

creation when group owners

need to attest the continuing

need for their group. Else it’s

deleted.

One IdentityAzure Active Directory (AAD) is

the master for group identity

and membership across Office

365 (Exchange, SharePoint,

Yammer, Teams, Planner, Power

BI, etc.)

MANAGING ACCESS & CONTROL…

Throughout the Office 365 experience for SharePoint or OneDrive content

access control is readily available and easy to understand as an end user.

MANAGING ACCESS & CONTROL…

Make it easy to manage access and ensure the wrong kind of sharing

doesn’t take place – whether internal or external.

Better site management at a service level makes this easier to target and

notify owners based on site activity, classifications, sharing status or more.

MANAGING ACCESS & CONTROL…

WORK MANAGEMENTWhat’s Changed In Our Industry In The Past Few Years?

WORK MANAGEMENT…

We have had the need to manage tasks for ages, the issues we thought wereaggregating tasks and making it easier to manage them. Turns out the biggestgap was actually collaborating on tasks (not working on your own).

WORK MANAGEMENT…

Now we have a modern task management experience focused on

easier collaborative task management.

Significant enhancements are coming for Planner such as templating,

integrating it with To-Do, and Project Online over time.

WORK MANAGEMENT…

INTRANETSWhat’s Changed In Our Industry In The Past Few Years?

INTRANETS…

While mega menus and other innovations were implemented navigation was

always structure based, or managed. With special directory style pages.

Office 365’s SharePoint home is now a more modern site directory experience.

New features like activity roll ups, and quick follow/share options are the start.

INTRANETS…

While structured and managed navigation is still valid in today’s world it is also

important to improve navigation with powerful capabilities like search.

INTRANETS…

When designing news, leadership or even events pages we can take advantage

of new and improved authoring experiences. Team news can be complimentary.

INTRANETS…

Targeted embedding of Yammer or your enterprise social platform in key parts

of the Intranet, and digital workplace are provided by your org and MSFT.

INTRANETS…

When designing news, leadership or even events pages we can take advantage

of new and improved authoring experiences. Team news can be complimentary.

INTRANETS…

INTRANETS…

Microsoft will provide new client side web parts like hero, news, and events.

The model of news being personalized based on region was only the beginning.

We will go beyond this and target and share team, departmental and other news.

INTRANETS…

As team and departmental news

increases we want to ensure our

digital hub is helping by giving a

broader view of that important

information. You’ll see team news

(that matters to you) on the

homepage soon enough.

INTRANETS…

Capabilities like bookmarking, notifications, and more help you not only

stay up to date, but follow up when a better time is available.

PROFILES & EXPERTISEWhat’s Changed In Our Industry In The Past Few Years?

PROFILES & EXPERTISE…

Typically we would customize profiles to try and make them even more

useful. OOTB was basic, the main issue was people not filling them out.

PROFILES & EXPERTISE…

Instead of custom profiles we now have rich profiles where new

functionality is continually added. About more than just the user details.

PROFILES & EXPERTISE…

Profiles are embedded in more places. Instead of just a contact they now

surface activity of that user (recent documents today, more in the future).

PROFILES & EXPERTISE…

Tools already monitor your directory for information that is missing,

incorrect or out-of-date. Pro-actively reaching out to users.

PROFILES & EXPERTISE…

…Don’t forget that there are more improvements coming from strategic

investments like Microsoft’s in LinkedIn that can improve the expertise story.

ANALYTICSWhat’s Changed In Our Industry In The Past Few Years?

We have had analytics, but only administrators or really advanced users could

get them, and even then the format and usability was low.

ANALYTICS…

Analytics are now integrated into key experiences to help users improve,

understand, and take action. They are brought to the surface.

ANALYTICS…

Organizations and leaders are piloting and exploring merging models of individual

productivity analytics and organizational analytics that are very rich today (E5).

ANALYTICS…

Far more is tracked today than ever before, and better reporting is continually

being made available to help make sense of all this data.

ANALYTICS…

ANALYTICS…

The trend for surfacing more actionable analytics to teams, and users

will continue.

ANALYTICS…

Workplace Analytics (now available for orgs with over 5k users) is already

driving better guidance for all organizations based on analytics available.

What if we look at our own organizations technology radar?

Inspired by StepTwo’s Digital Workplace Radar

Landed (Now to 6 Months)

Circling (6-24 Months+)

In Flight (Future)

WHAT DOES YOUR TECHNOLOGY

RADAR LOOK LIKE?

Getting AD Integrated

Exchange MigrationOutlook & Office

Migration (Pro Plus)

Skype For Business

Intranet

Social (Yammer)

Extranet

OneDrive For Business

SharePoint For Document Management

Team Site Deployment

Every organization’s journey is a little different, but often follow a similar

path to getting more out of Office 365. What do you need to plan for?

Mandatory

Popular

Situational

Strategic Few

Trust The Cloud

WHAT DOES YOUR TECHNOLOGY

RADAR LOOK LIKE?

MSFT Stream (Video)

Thank You!SPS Toronto’s amazing team for making this possible.

100+ Awesome Presentations At.. Slideshare.Net/RHarbridge

300+ Pages Of Whitepapers At.. 2toLead.com/Whitepapers

WhenToUseWhat.com Office365Intranets.com

Office365Metrics.com Office365Campaigns.com

Office365Extranets.com Office365Resources.com

Message Me On LinkedIn or Email Richard@2toLead.com

CTO & MVP | SPEAKER & AUTHOR | SUPER FRIENDLY

Twitter: @RHarbridge. Share your feedback at: http://bit.ly/2vWCcoM