stewardship reports

Stewardship ReportsStewardship Reports

Group Guide

DeliverablesDeliverables

Client Report Title Page Summary of Assets Transactions Record Income Statement

Management Report Management Report Summary Brokerage Statement

Group GuideGroup Guide

UISES guy downloads the statement, prepares the balance.

Excel guy sets up the client report. Audit guy audits the statement for

completeness and balance. Proofreader guy proofreads the paper copy

and prints the final copy forsubmission.

Group DynamicsGroup Dynamics

#1:UISES Guy

Download the Stewardship report template. Download the UISES statement, formats it,

and incorporates it into the Stew Enters the balance totals into the Management

Report sheet. Sends the stew to Excel Guy

Notes for UISES guy

Make sure you download the UISES statement for the correct date

The UISES Statement is a source document. Make sure you sort and calculate subtotals (formatting) but do not adjust or alter the data in any way.

Notes for UISES guy

Sort positions Alpha order by description

Sort transactions Alpha order by description Date order within each issue

#2: Excel Guy

Enters the information into the client report Title page (do this first) Data sheet (do this second) Income Statement Transaction Stewardship

Make sure the report balances Sends the stew to Audit guy

Notes for Excel Guy

Before you enter anything in a cell, make sure you are not overwriting a formula.

Financial Spreadsheets are color coded Blue = input Black = calculation

Use Copy, PasteValues from theStewardship Ribbon so that youdon't overwrite formats

Notes for Excel Guy

If you need to enter rows make sure you copy the formulae properly. In the Transactions tab the position, book value,

and BVS columns have formulae that look at the previous row and the following row. Make sure you don't introduce unintended gaps.

Formulae will only work if indate order within issues

The Stewardship Report template contains balance points that raise a red flag if the balance condition is not met.

Out of BalanceOut of Balance

Book Value Out of balance

Book Value Out of Balance

OUT OF BALANCEOUT OF BALANCE

An out of balance flag is a symptom of a problem – so dig out the cause of the problem, don’t just paper over the symptom

Audit guy

Verifies Title Page:

Company Name & correct date UISES:

Subtotals have been correctly calculated from the right data

Management Report: Balances

Audit guy

Verifies: Income Statement

Dividend data with dividend.com Interest on cash

Transactions Statement Properly reflected and calculated Cash properly calculated and balanced

Stewardship Report Properly reflected and calculated Rate of return for each month is correctly

calculated

Notes for Audit guy

Remember that the template is a tool designed to assist you, it is not a plug-and-play guarantee. It is your responsibility to ensure that your stewardship report is clean and accurate.

Proofreader guy

Prepares the file to print properly Prints the report Makes sure the report is clean and

professional.

Notes for Proofreader guy

Stewardship Report Ribbon to manage Consistent font and font size, Footers, Page layout.

FFoonnt t SSiizzee

Use a font of no less than 8 pts. PRINT AT 100% ON ALL PAGES If you print fit-to-page the font becomes microscopic and neither you, I, nor the client, can read it without using a magnifying glass. If in any doubt whatsoever stick with the Arial Narrow 10 in the template. Anything smaller will not be accepted. Print size is controlled in the [File][Page Setup] applet.

Use a font of no less than 8 pts. PRINT AT 100% ON ALL PAGES If you print fit-to-page the font becomes microscopic and neither you, I, nor the client, can read it without using a magnifying glass. If in any doubt whatsoever stick with the Arial Narrow 10 in the template. Anything smaller will not be accepted. Print size is controlled in the [File][Page Setup] applet.

Font SizeFont Size It's never a good idea to

insult the intelligence of your client by

giving him tiny print

inside a huge white space

Do not use fit-to-page

Notes for Proofreader guy

Use [Page Setup] [Page] to set

Set to 100%

Landscape

Notes for Proofreader guy

Use [Page Setup] [Header/Footer] to set

Custom Footer

Contact Information Client

Notes for Proofreader guy

Use [Page Setup] [Sheet] to set

Repeat Headers for when you go to multiple pages

Print area

Notes for Proofreader guy

Use [Hide Rows] to hide empty rows from print

Use [Unhide Rows] to open them up again Use [Breaks] to force Excel to break pages in a

logical place

Notes for Proofreader guy

ALWAYS proofread the printed copy Adjust column width to fit NEVER break a page horizontally

These book values go with what

assets?????

Notes for Proofreader guy

If it's not good enough to show a recruiter as an example of your work then it's not good enough.

SignaturesSignatures

Signatures

Management ReportManagement Report

Signatures, not printed names, not typewritten All of you

SignaturesSignatures

If the same person prepares, audits, and proofreads you won't catch the errors and omissions.

ProfessionalismProfessionalism

Having one person prepare, audit, and proof and then having different people sign as preparer, auditor, and proofreader constitutes fraud.

If we don't get you, Sarbanes Oxley will.

Group Contract

Stewardship ReportsStewardship Reports

The End