successful project planning - drasvin

Successful Project Planning and Delivery

By Drasvin Cheowtirakul

4/15/2011

Successful Project Planning and Delivery

By Drasvin Cheowtirakul

4/15/2011

1. Project Success Report and Survey2. Common Project Issues3. Key Project Success Factors4. Possible Solutions5. Q&A

Agenda

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1. Project Success Report and Survey

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Sources for Project Success Report and Survey

2009 CHAOS Report 2010 IT Project Success Survey

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Standish Group’s Chaos Report

Successful: On-time, on-budget, and with all features and functions as defined in the initial scope.

Challenged: Late, over budget, and/or with less features and functions than defined in the initial scope.

Failed: Cancelled prior to completion, or delivered but never used.

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2000’s 2010’s1990’s

Customer Acceptance

Time, Cost, Meet Req., Quality

Organizational Impact

Project Success Definition Expanded

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IT Project Success Survey • Definition of Successful Projects

Time/Schedule: 54% prefer deliver on time according to the schedule; 44% prefer deliver when the system is ready.

Financial: 35% prefer deliver within budget; 60% prefer to provide good return on investment (ROI).

Functionality: 14% prefer to build the system to specification; 85% prefer to meet the actual need of stakeholders.

Quality: 40% prefer to deliver on time and on budget, 57% prefer to deliver high-quality, easy-to-maintain systems.

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IT Project Success Survey • Different Project Methodology

Ad-hoc: No defined process

Iterative: Rational Unified Process (RUP)

Agile: Scrum and Extreme Programming (XP)

Traditional: Waterfall, Classical, and Serial Processes

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IT Project Success Survey • Perceived Project Success Rates

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IT Project Success Survey • Project Team Size

Small Team: 10 or fewer people.

Medium Team: 11 to 25 people.

Large Team: 26 or more people.

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IT Project Success Survey • Perceived Project Success Rates by Team Size

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2. Common Project Issues

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Project Management’s Five Deadly Sins(Standish Group’s CHAOS Report)

1. Over Ambition: Project manager taking on too much at once.

2. Prestige: Project manager having an over confident attitude towards team members.

3. Ignorance: Poor understanding of project goals and overall objective.

4. Absence: Key member or decision-maker are not dedicating enough time.

5. Dishonesty: Concealing facts.

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Project Challenged Factors(Standish Group’s CHAOS Report)

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Managing Project Requirements and Expectation

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3. Key Project Success Factors

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The 10 Laws of Chaos and Chaos Success Factors

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The 10 Laws of Chaos and Chaos Success Factors

1. Law of the Two FacesSuccessful projects include knowledgeable business users with good communication skills.

User Involvement

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The 10 Laws of Chaos and Chaos Success Factors

2. Cheetah’s LawSwift decisions are typically better than long, drawn-out analysis.

Executive Support

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The 10 Laws of Chaos and Chaos Success Factors

3. Law of the RoadsClarity and focus are essential to a successful project.

Clear Business Objects

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The 10 Laws of Chaos and Chaos Success Factors

4. Law of the Five Deadly SinsIt’s how you deal with these sins that will determine the success or failure of the project.

Emotional Maturity

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The 10 Laws of Chaos and Chaos Success Factors

5. Law of the Long-Tailed MonsterYou will always build too much of what you don’t need and not enough of what you need.

Optimization

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The 10 Laws of Chaos and Chaos Success Factors

6. Law of the Edible ElephantLarge projects should be broken into small, iterative steps with small, focused teams.

Agile Process

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The 10 Laws of Chaos and Chaos Success Factors

7. Law of the Mad HatterComplexity causes confusion and costs.

Project Management Expertise

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The 10 Laws of Chaos and Chaos Success Factors

8. Law of the Empty ChairKeep the project cycles short with continuous deliverable.

Skilled Resources

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The 10 Laws of Chaos and Chaos Success Factors

9. Panda’s LawInaction is the purest form of failure.

Execution

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The 10 Laws of Chaos and Chaos Success Factors

10. Law of the Fools It is not just having the right tools but the skill to use them that make all the difference.

Tools and Infrastructure

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4. Possible Solutions

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Possible Solution: Spend Extra Effort on Project Planning

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• Create Project Goals – Identify all stakeholders and define project objective.

• Create Project Deliverables – List of things the project needs to deliver.

• Create Project Schedule – List of tasks with duration and resource associated to it.

• Create Supporting Plan – HR Plan, Communications Plan, Risk Management Plan.

• Continuous Improvement – Continuously manage and update the project plan.

Possible Solution: Agile

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• Individuals and interactions over processes and tools

• Working software over comprehensive documentation

• Customer collaboration over contract negotiation

• Responding to change over following a plan

Possible Solution: Lean Development

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“Think big, act small, fail fast; learn rapidly”

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Conclusion

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Choose the solution that best fits your project.

“Good project management is a process of continuous improvement. It is a process of making mistakes and learning from those mistakes. It is a process of continuous study and learning.”

5. Q&A

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