team c; w5; oral presbestprac; 08.16.11 copyright 2013 edward f. t. charfauros. reference,

Presentation By

Celine Israel, Conrad Pereira, Edward Charfauros, Kodi Womack, and Tawnya Tanudra

Oral Presentation Best Practices

• Introduction• Planning • Composing • Editing• Organization• Errors• Readability & Clarity• Rehearsing • Presenting • Summary• References• Questions and Answers

AGENDA

Purpose is to assist you in developing effective presentations using visual aids, your good public speaking skills, and work in-hand to create your best presentations.

Introduction

• Brainstorm

• Ideas on best practices for oral presentation

• Collaborative effort of entire team

• Delegate equal responsibility to team members

• Purpose

• Inform audience of a successful process

• Determine audience

• Instructor and peers of COM/285 course at University of Phoenix

PLANNING

• Research and Information Gathering

• Credible sources, reserve readings, and course materials.

• Outline Preparation

PLANNING

• Time

• Preparation time: 1 week

• Practice time: 1-2 hours at scheduled team meeting

• Presentation time: 20-30 minutes in during Week 5 workshop

• Equipment

• Computer/Laptop with Internet access

• Projection screen

• Laser pointer

PLANNING

• Slide Structure and Layout

• Design

• Audio Aids

• Visual Aids

Composing

• Accuracy:

• Relevant information

• Double check for completion

Editing

• Matching slides to outline

• Relevance of data

• Eliminate clutter

Organization

• Check spelling

• Check grammar

• Proper citations

Errors

• Uniform slide transitions

• Easy to read & understand

• No distractions

• Short bullet points

• Understandable for audience

Readability & Clarity

Rehearsing

• Integrate PowerPoint with oral presentation

• Practice or Rehearse

• Present

• Focus on your audience

Rehearsing

• Organize transitions between each person

• Organize the order of the presentation

• Rehearse and Practice

• Integrate audience interaction

• Practice timing

• maximum of 2 minutes per slide

• 3 slides per person

• Dress attire

• Conservative business attire

• Men: collared shirt, slacks, and appropriate footwear

• Women: blouse, slacks/skirt, and appropriate footwear

• Tone and Pitch

• Speak loudly, clearly, and slowly enough for the audience to understand

• Keep the audience’s attention

Presenting

• Position

• Strong posture, directly face the audience

• Avoid standing in the way of the audience’s view of the projection screen

• Avoid unnecessary movement- position of the team should be in the order they will present

• Body Language

• Make eye contact with every person in the audience

• Use gestures (or laser pointer) to guide the audience and emphasize important points

Presenting

• Take care not to stand in the way of your own slides

• Use the mouse pointer, a stick pointer, or a laser pointer

• Darken the screen when no visuals are relevant

• Ensure all equipment are properly operational

• Maintain eye contact with at least a few people

• Refer to time as an organizational tool

• Use physical gestures sparingly and intentional

• Minimize the amount of walking necessary

• Avoid clichés, slang, and colloquialisms

• Be animated and enthusiastic

SUMMARY

• Locker, K. O., & Kienzler, D. S. (2008). Business and administrative communication (8th ed.). Boston, MA: McGraw-Hill.

reference

Questions Answers

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