technical paper writing
Post on 14-Apr-2017
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Technical Writing
Lt Col L Shri Harsha, Retd, PgMP, PMP VP – Academic Relations
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• Writing a technical paper/case study• Bio break• Making effective presentations
Agenda
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Objective
Understand the nuances of writing a
quality technical paper/case study and
making effective presentations.
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• Abstract• Introduction• Main body• Takeaways• Conclusion• References• Acknowledgements• Annexures and Appendices• Authors profile• General tips
Organizing a Technical Paper
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• Selling point• Not a brief introduction of the paper• Standalone mini summary of the paper• Problem, approach and solution• Factual and comprehensive• Do not repeat word to word in main paper• No references to the footnote
Abstract
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• Target audience are not lay persons• Define the problem, its importance and
the challenges• If solved earlier, why isn't it right• The current approach to the problem• Clear statement of the work, expansion
of the abstract
Introduction
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• Meat of the paper, include work done, results, analysis, and discussions
• Pick up from the introduction• Discuss the methodology/approach of the
solution• Delineate material that is not original but
needed for the paper• Provide interpretation for your results and
describe significant findings
Main Body
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• Lessons learnt – positive and negative• Industry application options• Define scope for future studies if any
Takeaways
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• Do not repeat abstract or introduction or summarize the paper
• Present the conclusion from the main content
• Thoughts that the readers can extend or take to next level
Conclusion
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• Can be either at end of each page or end of paper
• Different styles of referencing• Must contain author name, title of
publication, year of publication, name of publisher and page number
• Web addresses
References
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• Avoid, unless very essential• Appendix – supplementary document,
additional information• Not contain any material essential to
understand the paper
Acknowledgements, Appendices and Annexures
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• Name and highest qualification with certifications
• Present company, designation and role• Major achievements• Contact details, if willing• No personal details, hobbies, family
details etc.
Author’s profile
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• Vocabulary• Proof check• Careful with ‘etc’, that, this and for
various reasons• Follow format provided• Italics are for definitions or quotes, not
emphasis
• Tables, charts and figures
Guidelines
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• Abstract - 3% to 5%• Introduction - 5% to 10%• Main body - Max of 70%• Takeaways - 8% to 10%• Conclusion - 5% to 8%• References -• Acknowledgements
Guidelines
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Q & A
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10 mins break
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• Determine the purpose - Inform, persuade and educate
• Know your audience• Prepare a script• Practice and fine tune• Body language • Plan for Q & A• Stick to time allotted
Effective Presentations
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• Keep background simple• Avoid information in the paper• No paragraphs• Preferably, bullet points• Prepare a story board• Don’t read off from the slide• Take care of the tables and charts• Careful with animations and transitions
Effective Presentations
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• Enable conversational flow• Flexible• Audience responsive• Avoid debates and arguments• Use images to make an abstract more
concrete• One thing at a time on the screen • Avoid thanks giving lines
Effective Presentations
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Q & A
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