telsiks 2011

WEB APPLICATION FOR SCIENTIFIC REFERENCE MANAGEMENT

Leonid V. Stoimenov, Nataša Ž. Veljković, Sanja D. Bogdanović-Dinić

University of Niš, Faculty of Electronic Engineering

Content

Introduction Related Work Web application Reference

Architecture User types Functionalities and modules Examples of usage

Conclusion

Introduction

Publishing research results has been one of the most important indicators for the quality of scientific work done by a researcher. Print form Electronic form

Bibliography is a collection of one's published work Journals Monographs Conference proceedings Reports etc.

In most cases bibliographies are written in necessity e.g. tenure or reapplication at Universities

Organizing and maintaining publication's list can be a time consuming task

Applications for reference management

Related Work

Popular Web oriented solutions: WIKINDIX Refbase Aigaion RefWorks Memento

Common features PHP & MySQL Export to BibTEX,PDF, TXT, XML Import of references Entering references manually Predefined styles for references’ presentation

Issues User generated styles Collaborative reference management User management Management of references categorization

Web application Reference

In Serbia, rules for scoring and categorization of scientific work are given by the National council for scientific and technological development

Universities follow this rules during elections, when a scientist needs to provide a list of publications. Besides the paper details, it is necessary to provide other technical

information that depends on the category of a scientific publication

Reference application is developed within the CG&GIS Laboratory at the Faculty of Electronic Engineering, University of Nis. It's main goal was to enable collaborative reference management, easy generation of references' list and search of publications.

In time it has modified and improved according to users needs, and today it represents a serious references management system.

Web application Reference: Architecture

User interface Web browser

Application logic Logic modules

Data Databases Web services

User interface

Data

Authentication

Publications

CV

Application logic

Statistics

Search

Users

Export

VisitorAdministrator Author

Categorisation

Account

Messages

Styles

ServicesDatabases

Web application Reference:User types

Application supports two types of users: users with write privileges and users with read privileges.

Users with read privileges can search, browse, display, and export bibliographic records.

Users with write privileges can add, edit, delete, import, and export references through web browser. Administrator Author Visitor

Administrator Author

add author()delete author()send notification()add category()edit categorydelete category()search publications()

add publicationedit publication()delete publication()search publications()generate CV()edit personal data()export publications()create references style()

Visitor

search publications()browse CVs()

Web application Reference:Functionalities and modules

There are currently eleven modules within the application that allow different functionalities to different types of users Authentication module (login) Users module (shows web pages depending on user privileges) Categorization module (manages publications categorization) Messages module (for sending e-mail messages) Account module (manages user personal data) Publications module (manages publications – add, edit, delete) Export module (exports publications' list in various formats ) Styles module (manages references’ presentation) Statistics module (shows various statistics about publications) CV module (exports users information into a personal Web page) Search module (enables searching of publications on different

criteria)

Examples of usage

Adding/editing references: M indices (M10-

M80) M categorization

covers: Books, Book chapters, Journal articles, Conference proceedings, Scientific , Technical results, Thesis, etc.

Examples of usage

Adding/Editing authors

Deleting authors

Examples of usage

Statistics : Number of papers

in each cathegory for the author

Summed number of papers in each cathegory for the department

Number of papers per year for the author

Number of papers per year for the department

Examples of usage

My CV page : List of references

prepared in APA style

User can choose between following styles: APA, Chicago, MLA, Scientific (Default style)

Examples of usage

Styles generation page: User can generate

his own style for formating references

Style is remebered as an XML file

User can edit or delete his generated styles

Examples of usage

Export references into: PDF document (all

references, all references in a choosen category, references with or without M indices)

BibTEX document (single reference, all references, all references in a choosen category)

Print references

Examples of usage

Public HTML page for author: Author can shoose

a list of references to be publicly available over the Internet

Author can edit or delete generated page

Examples of usage

Search results without any criteria

Examples of usage

Search results for user defined criteria: Author names

(Leonid Stoimenov, Nataša Veljković, Sanja Bogdanović-Dinić)

Year (2010) M classification

(M33)

Conclusion

Reference application enables efficient and timely management of references’ list

It is designed having in mind the special requirements for references categorization in Serbia, but it is not limited to this

It enables management of users and scientific references

It enables search of references, generation of author’s bibliography and visibility of author’s work on the Web

Contact

CG&GIS LabComputer Graphics and

Geographic Information Systems Laboratory

University of NišFaculty of Electronic Engineering

Aleksandra Medvedeva 14, 18000 Niš

Serbia

Tel.: (+381 18) 529-500 Fax:(+381 18) 588-399 e-mail: info@gislab.rs

http://gislab.elfak.ni.ac.rs