texas education agency july, 2012 esc peims coordinator training melody parrish, terri hanson –...

Texas Education Agency July, 2012

ESC PEIMS Coordinator TrainingMelody Parrish, Terri Hanson – Texas Education

Agency

Responsibility Matrix

Work with Large and Small Districts

2013-14 Implementation Timeline

Training Timeline

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Review changes to the Texas Education Data Standards (TEDS) since April, 2012

Examine the additional data elements needed for reporting PEIMS through TSDS in 2013-14

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http://www.texasstudentdatasystem.org/teds/

Change Logs

Date Updated

Example:

101901_000_2014FALL_201310271015_InterchangeStudentExtension.xml

The order of each naming element is as follows: First Position: District Code Second Position: Campus ID Third Position: Collection Code Fourth Position: Timestamp Fifth Position: Interchange

Underscore (“_” )is a mandatory placeholder between each naming element.

Collection Code: The first four characters of the Collection Code shall

be the ending year of the school year. For example, the first four characters would be ‘2014’ for the 2013-2014 school year.

The next four characters of the Collection Code shall indicate the type of data being submitted. Currently, the possible values are:

“FALL” which represents the PEIMS Fall Submission.“MDYR” which represents the PEIMS Mid-Year Submission.“SUMR” which represents the PEIMS Summer Submission.“EXYR” which represents the PEIMS Extended-Year Submission.“DASH” which represents the Dashboard Submission.

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Timestamp: Is a date in YYYYMMDDHHMM format (e.g. 201310271015). The Timestamp shall be a system generated value at the time the data is extracted.

Interchange: The interchange being submitted. List of possible interchanges to submit is published in TEDS.

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311 Data Elements marked as: “Complex Types and Data Elements that are part of the Ed-Fi Core Schema, but not for Texas use at this time.”

Data rows that are in gray and italicized represent interchange schemas, complex types and/or data elements that are part of the Ed-Fi Core Schema, but not for Texas use at this time. For a listing of these data elements, see Section 3.0.

Requested Vendors to not include these complex types and data elements in the extractors.

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Data Elements that are denoted as “Not Used by TEA” are data elements from the Ed-fi Core schema that will not be used by TEA.

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Split document into Sections by Category.

Complex Type Overview Pages were added before the individual technical specifications for the data elements. Data Element as it is used in that complex

type. Indicating for Dashboard and/or PEIMS and whether it is a Mandatory Element.

Potential Future Use Element.slide 12

Previous structure detailed data element only one time.

New structure details data element for each complex type.

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Example: DATE-OF-BIRTH StaffExtension Complex Type StudentExtension Complex Type

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Same information as detailed in Section 3 is now in Section 7, but split out by Interchange Schema.

Interchange Schemas are now listed in the order in which they should be loaded.

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E1071 COURSE-GRADE in the Grade Complex Type is no longer a PEIMS Data Element.

E 1075 FINAL-COURSE-GRADE in the CourseTranscriptExtension Complex Type is no longer a PEIMS Data Element.

These two data elements remain in TEDS as data elements used for Dashboards.

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E1522 EARLY-READING-INDICATOR-CODE is a new PEIMS Data Element. Added to the StudentExtension Complex Type.

E1083 BEHAVIOR-LOCATION-CODE is a new PEIMS Data Element. Added to the DisciplineIncidentExtension Complex Type.

E 1516 RESTRAINT-STAFF-TYPE-CODE is a new PEIMS Data Element. Added to the RestraintEventExtension Complex Type.

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C022 SERVICE-ID; Removed the asterisks and created 4 columns for Course Abbreviation, Eligible for High School Credit, Course Units and CTE Course (in progress).

Renamed column headings as “Budget Eligible” and “Payroll Eligible” for: C145 FUND-CODE C146 FUNCTION-CODE C147 PROGRAM-INTENT CODE C159 OBJECT-CODE

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C194 RESTRAINT-STAFF-TYPE-CODE; New code table.

C195 EARLY-READING-INDICATOR-CODE; New code table.

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EducationServiceCenter Complex Type 010 Record for the ESCs. Only ESCs will report this complex type.

E1086 EDUCATION-SERVICE-CENTER-NAME

E1091 EDUCATION-SERVICE-CENTER-ID E1240 ORGANIZATION-CATEGORY

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E1240 ORGANIZATION-CATEGORY; New Data Element reported for Education Service Centers, Local Education Agencies, and Schools.

DC055 EDUCATION-ORGANIZATION-CATEGORY-TYPE: 01 State Education Agency 02 Education Service Center 03 Local Education Agency 04 School

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The new PEIMS identifiers for student, staff, and course include: Identification System ID

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E1093 SCHOOL-YEAR was added to complex types such as SectionExtension and CourseOffereing to distinguish Courses and Sections from one school year to another.

E1432 PREGNANCY-RELATED-SERVICES was added to the StudentProgramExtension to ensure that PRS attendance is reported.

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E1085 ATTENDANCE-EVENT-INDICATOR was added to complex types BasicReportingPeriodAttendanceExtension and SpecialProgramsReportingPeriodAttendanceExtension to indicate the type of attendance being reported (Regular or Flexlible, Bilingual/ESL, CTE, PRS, Special Ed).

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Focus will be on updating Section 2 to align with Legacy and to add data examples: August, 2012: Education Organization

and Finance September, 2012: Staff October, 2012: Student November, 2012: Assessment and

Cohort slide 29

Two new data elements required for EDW: Unique ID for Student Unique ID for Staff

Element will be populated with a unique id number provided by eScholar.

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For questions or to report any issues, please contact us at:

TSDSCustomerSupport@tea.state.tx.us

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