the diy client and candidates database builder · •create spreadsheets of contacts data for...

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Advanced Recruitment Growth System | www.innercirclemembers.com

THE DIY CLIENT AND

CANDIDATES DATABASE BUILDER TM

WORKBOOK

PART 1 - THE DIY

DATABASE BASICS

The DIY Basics™

1

The DIY Basics VA Understands: YES / NO

1. The Task - Create Lists of Client & Candidate Contact Information

• Create spreadsheets of contacts data for clients from LinkedIn and search decisions makers orcandidates with their complete contact details.

2. The Numbers I Expect

• You create 700 to 800 contacts per week per one VA @ 40 hours per week.

• 65% to 80% accuracy ‘average’ on emails.

3. Client Info I Will Give You

• Keyword Search String

• Location - UK / USA / Etc.

• Postal Code - UK / USA / Etc.

• Job Titles• Industry type etc.

4. Client Info I Will Give You

• Keyword Search String

• UK / USA / Etc. Location

• UK / USA / Etc. postal code

• Job Titles• Industry type etc.

This worksheet is designed for you to indicate if your VA understands and has done the basic do-it-yourself actions to build your database.

PART 2 - THE DIY PROCESS

Step 1 - The Spreadsheet™

2

Create a spreadsheet with: VA Understands: YES / NO

1. First Name

2. Last Name

3. Company Name

4. Job Title

5. Email Address

6. Switchboard number / Main Telephone number

7. Company Website

8. LinkedIn Link (Person's Link)

In this section, the following steps show the process of taking note who your potential clients and candidates are that can be added to the database.

Step 2 - The Contact Numbers™

3

VA Understands: YES / NO

• Go to the company’s website sent by you

• And then add full switchboard number or main telephone number in excelsheet.

In this section, the following steps show the process of taking note who your potential clients and candidates are that can be added to the database.

Step 3 - The Keywords™

4

VA Understands: YES / NO

In this section, the following steps show the process of taking note who your potential clients and candidates are that can be added to the database.

• Search Company on LinkedIn.

• Select advanced option on LinkedIn.

Enter “Key words" provided by you.•

Step 4 - The Open™

5

VA Understands: YES / NO

In this section, the following steps show the process of taking note who your potential clients and candidates are that can be added to the database.

• Open each profile on LinkedIn.

• Add person’s details in excel sheet.

Step 5 - The Add™

6

VA Understands: YES / NO

In this section, the following steps show the process of taking note who your potential clients and candidates are that can be added to the database.

• Add “First name".

• And add LinkedIn link.

• Add "Last name".• Add "Company name" (current).• Add "Job title".

Step 6 - The Exact Email™

7

VA Understands: YES / NO

• Search person’s work email on his/her profile on LinkedIn.

In this section, the following steps show the process of taking note who your potential clients and candidates are that can be added to the database.

• If not given then search email from Google by adding company URL/ email format given on company website with the name of each person for all companies

Step 7 - The Probable Email™

8

VA Understands: YES / NO

• If you cannot find the email from Google with exact person name,

Then follow company email format applying with all its employees.

In this section, the following steps show the process of taking note who your potential clients and candidates are that can be added to the database.

•

Step 8 - The Email Clean™

9

VA Understands: YES / NO

• Check with Bulk Email Checkerhttp://www.bulkemailchecker.com/

In this section, the following steps show the process of taking note who your potential clients and candidates are that can be added to the database.

And BriteVerifyhttp://www.briteverify.com/

•

PART 3 - THE INPUT

EXAMPLES

Your Clients™

10

Client Data Specification VA Understands: YES / NO

1. “CFO” OR “Chief Financial Officer” OR “Financial Controller” OR “Group Financial Controller” OR “Financial Director” OR“Finance Manager” OR “Accounting Manager” OR “Managing Director” OR “CEO” OR “Chief Executive Officer”

2. "Programme Manager" OR "Project Manager" OR "CTO" OR "Head of Security" OR "Cyber SecurityManager" OR "Director"

3. "Marketing Director" OR "Head of Marketing" OR "Head of PR" OR "PR Director" OR "Head ofCommunications" OR "Communications Director"

4. “Head of Data” OR “Head of Data Operations” OR “Head of Data Analytics”

5. "Head of Service Delivery" OR "Service Delivery Director" OR "Global Service Delivery Head"OR "Operations Director"

6. "Programme Director" OR "Project Director" OR "CTO OR "Chief Technology Officer"

7. “CEO” OR “Chief Executive Officer” OR “CUO” OR “Chief Underwriting Officer” OR “Active Underwriter”OR “Underwriting Director” OR “HR Director” OR “Head of HR” OR “Syndicate Director”

8. "HR Director" OR "Head of HR" OR "HR Manager" OR "Head of Recruitment"

9. “Sales Director” “Managing Director” “Commercial Director” “HR Director” “TalentAcquisition”

10. "Sales Director" OR "Sales and Marketing Director" OR "Head of sales marketing" OR "Director Sales Marketing" OR "Director UK Sales"OR "Director Sales" OR "Director Corporate Sales" OR "Director Enterprise Sales" OR "Head of Sales" OR "Business Development Director" OR "Director of Business Development" OR BDD OR "Managing Director" OR “sales manager” OR "VP Sales" OR "SVP Sales"

This worksheet is designed for you to indicate if your VA understands and has done the search using the following client data specifications.

Your Candidates™

11

Candidate Data Specification VA Understands:YES / NO

1.Search: (engineer OR developer) AND java AND hibernate AND mysql AND (cloud OR amazon OR aws OR ecs)Location: 10 miles of EC2V7HH

2. Keywords: "CCNP" and "network" and "security" and "ASA and "Firewall" -Contract –freelanceLocation: within 50 miles of S38LN

3. Keywords: "Infrastructure Engineer" and "server" and "active directory" and "Windows" -recruiter –consultantTitle: -Manager, Location: 25 miles of SL139LL

4. Keywords: oracle AND data AND migration AND projectLocation: 50 Miles from M40 5BP

5. Data AND ("sony computer entertainment Europe" OR "2K" OR "ubisoft" OR "electronic arts"OR Activision OR Blizzard OR "Rockstar games") AND analysis AND SQL

6. “Ruby Developer” OR “Ruby on rails developer” OR “Rails Developer” OR “software Engineer” OR “RubyEngineer”

7. “Nuclear” AND “decommission”

8. “Project Manager” NOT “Controls"

9. "Business Development Manager" AND "Business Development Executive" AND"Sales Manager"

10. "Business Development Manager" OR "Business Development Associate" OR "New Business Executive OR "NewBusiness Manager" OR "Sales Executive"

This worksheet is designed for you to indicate if your VA understands and has done the search using the following candidate data specifications.

PART 4 - THE OUTPUT

EXAMPLES

Client Examples™ - Client Hit List 1

12

Client Examples™ - Client Hit List 2

13

Client Examples™ - Client Hit List 3

14

Candidate Examples™ - Candidate Generation Hitlist (Oracle Project Lead)

15

Candidate Examples™ - Candidate Generation Hitlist (Network & Security)

16

PART 5 - THE DATA AD

17

The Keyword Search

Email List Building

Lead Generation

Lead Building

Database Building

Contact Database

Internet Research

The Job Spec

Essential: • Database Building, Lead generation.

Nice to have:• Background in ________ list generation.

Timezones: US

Process for Hire: • Please provide list of 100 for test.• Delivery will be in csv.• Containing email address, first name, title,company name, linkedin profile. • After cleaning data we will test and hire for2,000 contacts per month.

Experience:• Created similar lists in the last 12 months.

Preferred Countries: Choose

Rate:• $250 per 500 leads.

If you have read this far please detail “Red Arrow” in application.

The Data Development Detail™ (upwork.com, freelancer.co.uk, elance.com

The Data Provider™

18

Name Summary For

Spaceship RocksLarge amounts at low cost. Low quality but can get large propoption covered at low cost.

Large amounts to kick start a campaign.

Zoom Info Excellent quality. Best we have tested. Expensive. Think ROI

Excellent quality. Great for RRRR.

Data.com Okay data. Value for money would use lead grabber and have a VA manage.

Hit and miss.

Client's Data Set Building & Cleaning™

The 3 steps I am/ my VA is going to take are the following:

1.2.3.

• Deadline for completion:

• Has my client data been cleaned using BulkEmail Checker or similar tool Y/N:

• Total Number of Cleaned:

• Total Verified / Passed:

• Total Unknown / Failed:

• Use This Data Source Again - Yes or No:

• Next Data Set To Be Created:

19

Candidate's Data Set Building & Cleaning™

The 3 steps I am/ my VA is going to take are:

1.2.3.

• Deadline for completion:

• Has my client data been cleaned using BulkEmail Checker or similar tool Y/N:

• Total Number of Cleaned:

• Total Verified / Passed:

• Total Unknown / Failed:

• Use This Data Source Again - Yes or No:

• Next Data Set To Be Created:

The strategy I am going to use to make to make my candidate database grow is:

20

The RRRR 90-Day Pipeline™

21

0-30 Days 31-60 Days 61-90 Days

The message I am sending to candidates is:

My RRRR Pipeline focus for the next 31-60 days is:

My RRRR Pipeline focus for the next 61-90 days is:

The message I am sending to clients is:

The message I am sending to clients is:

The message I am sending to candidates is:

The message I am sending to candidates is:

The message I am sending to clients is:

My RRRR Pipeline focus for the next 0-30 days is:

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