the future of filing and searching security interests with the colorado secretary of state

The Future of Filing and Searching Security Interests

What to expect?

What is new & improved?

What is different?

What to expect?

The new system does what you expect it to do.

File records

Search for records

What is new & improved?

Filing

Attachments

We will accept: PDF and Text (.txt)Total file size of 10 megabytes (MB)Maximum of 50 files

ACH

Will be accepted

Users will be able to submit filings using an XML data transfer process.

System-to-System Transfer

Point & Choose

Point & Choose

Point & Choose

User Accounts

Notice of Lien & Amendment

Unique Identifier

The 10 digit number that will replace the use of the Social Security Number or Employer Identification Number on EFS records.

New Forms

Search

Master List Search

Certification

Other Features

Master List Registration

Bulk Records Subscription

What is different?

Mandatory electronic filing, searching, and

certification

1. The Law

2. How We Get There

3. Practical Aspects

The Law

Filing

The filing office can specify the method and medium of communication.

Method and Medium

The Secretary of State may require any filing to be made by electronic means.

By Electronic Means

Federal tax law controls.

Federal Tax Liens

Search

Electronic Access

The Secretary of State may designate electronic access as the sole means of access.

In Any Medium

The Secretary of State shall communicate requested information regarding a financing statement in any medium.

Self-Authenticating

The Secretary of State shall communicate a record that can be admitted into evidence without extrinsic authentication.

Proposed Rules

The Secretary of State will mandate electronic filing, searching, and certification as the sole method or medium.

Electronic Mandate

Federal liens will be excluded from the electronic filing mandate.

Exclusion

Hardship filing, search and certification request allowed upon the Secretary’s approval of hardship cases.

Hardship

How We Get There

Effective Date

The same date as the new system deploys.

Required Features

1. Attachments

2. ACH

3. System-to-System Transfer

Notice

Practical Aspects

Efficiency

Paper FilingElectronic

FilingVS.

How a Document Becomes a Record in a Paper Based World

How a Document Becomes a Record in a Paper Based World

1 2 3

4 5 6

7 8 9

How a Document Becomes a Record in an Electronic World

Filed Record

Public User

Online Filing Application

Online Payment

Historical Experience

Moving Forward

Mobile

On-line

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