the key to effective advisory committees guidelines for professional-technical advisory committees

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The Key to Effective The Key to Effective

Advisory CommitteesAdvisory Committees

Guidelines forProfessional-TechnicalAdvisory Committees

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SBCTC Policy Manual - Chapter 4SBCTC Policy Manual - Chapter 4Advisory Committees for Professional–

Technical Programs

Each college is required to have an industry advisory committee for each professional-technical program.

Each college is required to develop and publish advisory committee procedures which describe implementation of advisory committee policy elements.

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What is an Advisory What is an Advisory Committee?Committee?

Volunteers who meet regularly as a group, on a long-term basis, to provide advice and/or support to an institution or program

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What is the Purpose of an What is the Purpose of an Advisory Committee?Advisory Committee?

To promote collaboration between educational programs, business, industry, and labor in preparing individuals to enter and succeed in their chosen careers

To assist the educational delivery system in responding to the needs of a constantly changing labor market

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Advisory Committees…Advisory Committees…

Serve as advisors Provide advocacy Provide curriculum recommendations Provide support for quality

professional-technical education programs

Advisory committees do not have administrative or legislative authority

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Procedure ComponentsProcedure Components

Meetings

Minimum of two meeting each year A quorum should be defined (in the

absence of a formal policy, 51 percent is acceptable).

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Procedure ComponentsProcedure Components

Membership

Equal number of employees and employers, representing local business, labor, and industry

If the occupation is apprenticeable, and a local JATC* is active in the area, at least one labor and one management member of the JATC must be invited to participate.

(*Joint Apprenticeship and Training Committee)

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Procedure ComponentsProcedure Components

Membership

Formally appointed by the college in writing for a specific term (i.e., one, two, or three years)

Recommended minimum of five members

Strive for representation of gender and cultural diversity

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Procedure ComponentsProcedure Components

Membership

Committee chairs are elected from the lay members. Faculty are not to serve in this capacity.

Members not attending at least 50 percent of the scheduled meetings should be replaced in order to maintain a viable committee.

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Committee TrainingCommittee Training

College procedures should define training process for all advisory committee members, prior to serving as voting members, including information on Washington Ethics Law, as it pertains to their involvement with the college.

“Ethics in Public Service”http://www.wa.gov/ethics/chapter42.html

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Committee FunctionsCommittee Functions

Committees can advise in areas of:

Curriculum Facilities and equipment budget Instructional quality Instruction delivery Student employment

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Committee FunctionsCommittee Functions

Curriculum Review labor market information

Is the occupational program area in demand?

Are there adequate employment opportunities upon program completion?

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Committee FunctionsCommittee Functions

Curriculum Advise on industry standards

What are the industry standards or certification requirements?

Assist in the development of skill standards where appropriate

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Committee FunctionsCommittee Functions

Curriculum Review program content and

courses Are there changes in market

conditions that affect the program? What are the new technologies being

used within the industry? What are the employment needs?

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Committee FunctionsCommittee Functions

Curriculum Advise on:

Balance of theory, technical skill development, production work, and/or realistic enterprise tasks to be accomplished by the students to ensure effective use of instruction time

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Committee FunctionsCommittee Functions

Curriculum Review appropriate

Instructional materials Computer software Technical materials Trade publications

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Committee FunctionsCommittee Functions

Curriculum Assist with special events that

benefit both college and students Manufacturing demonstrations Product seminars College/program open house

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Committee FunctionsCommittee Functions

Facilities and Equipment Budget Advise the college on the adequacy

of: Physical facilities Conditions of equipment

Prepare recommendations for needed change

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Committee FunctionsCommittee Functions

Facilities and Equipment Budget Assist with:

Obtaining instructional equipment Review of annual equipment and

supplies request Recommendations and development of

bid or purchase requests Development of construction or

remodeling plans

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Committee FunctionsCommittee Functions

Instructional Quality Advise in development of

qualifications for hiring of instructors Serve on interview panels as

appropriate

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Committee FunctionsCommittee Functions

Instructional Quality Advise in development of evaluation

instruments and procedures that may assist in determining the effectiveness of the instructional program

Conduct outcomes assessments Recommend appropriate changes

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Committee FunctionsCommittee Functions

Instructional Quality Recommend procedures for

development, implementation, and evaluation of work-based learning experiences

Conduct outcomes assessments Recommend appropriate changes

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Committee FunctionsCommittee Functions

Instructional Quality Recommend practices:

To provide a safe instructional environment

To instill safe work attitudes and habits in students

Recommend strategies to enable faculty to maintain instructional, industry, and state-of-the-art proficiency

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Committee FunctionsCommittee Functions

Instructional Quality Recommend standards and

minimum academic qualifications for student enrollment into programs

Advise administration regarding program continuation and/or modification, as determined by a review of outcomes

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Committee FunctionsCommittee Functions

Instructional Delivery Review national and state directives

and initiatives and determine their impact on local programs

Make recommendations on how to incorporate required changes

Assist college in securing qualified substitute instructors

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Committee FunctionsCommittee Functions

Student Employment Recommend way to assist students

in obtaining internships and/or eventual employment

Assist in development of portable, transferable competencies, skills, and abilities expected of successful employees

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Realistic EnterpriseRealistic Enterprise

If a job account or realistic enterprise is to be conducted, a procedural plan must be on file and should be jointly approved by the college and the advisory committee. The plan should describe, as a minimum:

Hours of operation Goods and services to be produced or sold What the charges, fees, and taxes will be

for each Who is eligible for services What the time basis is

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So, what is an effective So, what is an effective advisory committee?advisory committee?

One that … Understands the college and

program mission Develops a work plan including

assigned tasks and timelines Envisions the future Supports one another

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pward@sbctc.ctc.edu 360-704-4342