the london borough of camden- making byod a secure reality

Making BYOD a Secure RealityThe London Borough of Camden

Jes Breslaw, EMEA Marketing DirectorJes.breslaw@Accellion.com@jesbreslaw

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Agenda• About Accellion• London Borough of Camden

• 2012 ICT Strategy overview• Mobile/BYOD requirements• Solution• Benefits

• More information• Summary

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Accellion - Snapshot

• Founded 1999

• Headquartered in Palo Alto, CA

• Well established in EMEA

• 1,800+ Enterprise Customers

• 11+ Million Enterprise Users

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The ChallengeAccessing and Sharing Enterprise Content in the BYOD Era

The New Reality

• Proliferation of employee owned mobile devices & tablets, led by the iPad

• Difficulties accessing Enterprise Content from Mobile Devices

• Consumerisation of IT creating security challenges

• The Dropbox Problem

• The BYOD Challenge

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A New Population of Mobile Workers

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The opportunity

Workers could gain equivalent of an extra day per week!

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Mobile Productivity Challenges

Security and Data Leaks

Enterprise data leaks while moving data

across 3rd party apps using open-in and

save back

Integrated Productivity SolutionOnly access and view

content. Not able to create and edit content

securely as an integrated solution

Collaboration and Sharing

Collaborate and share newly created and edited documents

securely

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Secure File Transfer▪ Send files as secure links▪ Very large file support (1 TB+)▪ Rich security options

Secure Collaboration▪ Secure team workspaces▪ Invite others to share within workspaces▪ Desktop-workspace file sync▪ Versioning, Commenting▪ Highly flexible access control

Accellion Solution Overview

Kitepoint - Secure Content Access▪ Access content stored behind the firewall▪ Secure, anytime access to “Document of Record”▪ No VPN required▪ Fully integrated – Download, edit and upload▪ Supports ECM systems and File Stores▪ Respects permissions of source

Anytime, Anywhere Access to Enterprise Content

Mobile Productivity Suite▪ Create, edit and share MS Office compatible files▪ Fully containerized for end-to-end document security▪ Works with kiitepoint, Collaboration and Secure Send

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Cloud Deployment Options

Private On-Premise

Private Hosted

Public Multi-Tenant

•Virtual appliance•Full control•Full security, compliance

•Single-tenant •Secure•Cloud agility

•Multi-tenant •Cloud agility

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London Borough of Camden• One of 32 London Boroughs• Population of 22,100• Divided into 18 wards• 8,500 employees

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Strategic IT plan set in 2012

1. Service integration & multi agency

2. Agile Working

3. Right First Time

4. Improving Customer Access and Tackling Digital Exclusion

5. Tacking Inequality Through Better Data and Customer Insight

6. Better, Faster, Reliable Infrastructure

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Financial pressures• £12-13m of potential demand for IT in 2012• Available capital budget of £7m

• Make additional savings from existing IT spend• Reduce resources spent on smaller projects with more focus on

transformational projects i.e. agile working• Ensure discretionary IT spend provides best ROI• Actively manage overall portfolio of projects

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Strategic IT plan set in 2012• 2. Agile Working

• Paperless Office• Anytime, Anywhere Working• Secure Any Device, Any Platform Access• Networking our Staff• Modernise Core Technologies

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Implementing a Mobility/BYOD Policy• Important part of the council’s strategic plan

• Cost savings• Accommodation• Storage and admin for paper• Device refresh

• Productivity & creativity• Team collaboration• Work anywhere

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Mobile platform requirements• Productivity:

• Integrate with SharePoint and File Shares with no VPN• Support seamless workflows• Enabled team/3rd party collaboration• Secure editing of office documents

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Mobile platform requirements• Security:

• Supported government regulated Impact Levels (ILs)• Saved audit trails for compliance• Secured data with multilayered authentication

• User authentication • Application blocking• LDAP/AD integration• Encryption of data in transit and at rest

• Had multiple deployment options• IOS & Android• Private cloud/cloud

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Starting the search• Talk to trusted advisors

• We asked our own customers how they share files• Prioritize deployment type

• Private cloud, public, hybrid, hosted, etc.• Consider future scenarios

• Number of users, mobile devices, types of files • Determine must-haves and nice-to-haves

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LBoC – BYOD solution

Private Cloud File Sharing

Enterprise Content

Office clients MDM

3rd parties

Devices

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Combined Solution Architecture

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Real time access to all enterprise content, including access to:

• SharePoint• Windows File Shares• Secure workspaces

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Full editing suite

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Secure file transfer

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…secure links

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Open-In Policies

Open-In policies are determined by the Administrator

Open-in Enabled Open-in Disabled

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DLP Policies (Cut-Copy-Paste)

Cut, Copy and Paste policies are controlled via MobileIron VSP Dashboard

No DLP Policy

Paste Disabled

Cut-Copy- paste policies are determined by the Adminstrator

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"Accellion acts as the single platform for users to access, review and collaborate on content from

mobile devices of their choosing,”

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Benefits of Accellion in LBoC• Productivity gains• Cost savings through reduced accommodation requirements• Happier employees through council-wide support for mobile

file-sharing• Extend existing ECM investments + improve adoption• Track and report on all file sharing activities

• A quick win – made IT look good!

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Resources

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Gartner MarketScope Report

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White Papers

• 5 Best Practices for Secure Enterprise Content Mobility

• BYOD File Sharing – Go Private Cloud to Mitigate Data Risks

• Mobilize SharePoint Securely: Top 5 Enterprise Requirements

• 10 Mobile Security Requirements for BYOD

• + more

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Summary• Support multiple mobile platforms• Block consumer-class services• Extend Security to every file and device• Integrate Secure Productivity capabilities• Select Private Cloud for maximum data security• Connect to enterprise content management systems

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Thank you

www.accellion.com

@accellion

www.linkedin.com/company/accellion

www.facebook.com/Accellion

jes.breslaw@accellion.com @jesbreslaw

“Now we have a solution that’s integrated with our MDM solution and SharePoint, allowing us to securely mobilise our most important content and make BYOD a reality.”

Ian Lawrence - IT ManagerLondon Borough of Camden