the supplier and contract management system (scms) in the yorkshire and the humber region

8/4/2019 The Supplier and Contract Management System (SCMS) in the Yorkshire and the Humber region.

http://slidepdf.com/reader/full/the-supplier-and-contract-management-system-scms-in-the-yorkshire-and-the 1/2

COUNCILS USING THE SCMS

Since October 2006, all twenty twocouncils within the Yorkshire and theHumber region have had access to theSCMS system.

Leeds was one of the first adopters ofthe SCMS, ‘going live’ on the system inJune 2006. Other councils started usingthe system in June and October on aphased implementation basis.

Contact details for each of theparticipating councils can be found on

the website.

In addition to the above, other publicsector organisations within the regionwill be offered the opportunity to use the

system should they wish.

Leeds CityCouncil iscollaborating

with twenty one councils in the Yorkshireand the Humber region to promoteelectronic communication within the

procurement sector.

The introduction of the SCMS in June2006 as part of a five year contract, isseen as a major contribution to thisinitiative.

In early2008, the

Proactis Group Limited, locally based inWetherby, acquired Alito Limited, theprovider of the SCMS solution.

Proactis are fully committed to ensuringthe continued development of the SCMSwithin the Yorkshire and the Humberregion, and see the SCMS solution asan integral part of the groups portfolio.

An introduction to:

the Supplier andContract Management

System (SCMS) 

Civic Hall, Leeds

document produced by the Procurement Unit,

Leeds City Council

3 Fold version 8.doc

8/4/2019 The Supplier and Contract Management System (SCMS) in the Yorkshire and the Humber region.

http://slidepdf.com/reader/full/the-supplier-and-contract-management-system-scms-in-the-yorkshire-and-the 2/2

WHAT IS SCMS?

The Supplier and Contract ManagementSystem (SCMS) is a regional (Yorkshireand the Humber) web based systemwhich has three modules:

Supplier Management

Tender Management

Contract Management

The system provides a secure singlecore database to hold information abouteach council’s suppliers, tenders and

contracts.

SCMS FEATURES

⇒ Publicise current & future tenders

⇒ Seek invited (restricted) tenders fromapproved list

⇒ Seek advertised (open) tenders fromall

⇒ Tender search, filter & classificationfacility

⇒ “2 way” electronic documenttransmission and dialogue facility

⇒ User self-registration

⇒ Multi format file attachment facility⇒ Auto notification of tenders

BENEFITS FOR SUPPLIERS

⇒  FREE  to use

⇒ Secure

⇒ Access 24 hours a day/7 days a week

⇒ Simple to self-register and use

⇒ Documents can be downloaded andlodged electronically

⇒ Online receipt confirmation

⇒ Ability to find out about current and futuretenders and awarded contracts

⇒ Apply for approved list status for one ormore councils

BENEFITS FOR BUYERS

⇒ Improves transparency & openness

⇒ Provides the ability to decentralisetendering

⇒ Improves communication with suppliers

⇒ Reduces advertising, paper and overheadcosts

⇒

Makes processes easier to manage anduse

⇒ Promotes partnership working

⇒ Approved lists can be shared

⇒ Identifies potential for collaborativeprocurement activity

⇒ Encourages standardisation ofprocedures and documentation

SCMS HELP DESK 

For assistance using the SCMSwebsite, please contact the Help Deskon:

0113 2474001

scms@leeds.gov.uk The Help Desk is available duringnormal working hours, i.e.

o 9am to 5pm Monday to Thursdayo 9am to 4:30pm Friday.

WEBSITES

The SCMS website address is:

o  scms.alito.co.uk(n.b. please do not type www.before the address)

For further information relating toprocurement within Leeds, pleaseaccess our website at:

o  www.leeds.gov.uk/procurement