transforming repositories: from repository managers to institutional data managers
Post on 17-Nov-2014
1.880 Views
Preview:
DESCRIPTION
TRANSCRIPT
Transforming repositories: from repository managers to institutional data managers
ECA 2010, 8th European Conference on Digital Archiving, Geneva,28 - 30 April 2010
Steve Hitchcock, David Tarrant and Leslie CarrSchool of Electronics & Computer Science
Steve Hitchcock <sh94r AT ecs.soton.ac.uk>
Not everyone can be a digital archiving specialist
Growth of Open Access Digital Repositories
Generated from Registry of Open Access Repositories (ROAR)
http://roar.eprints.org/
Generated from Directory of Open Access Repositories (OpenDOAR)http://www.opendoar.org/
Both charts generated 23 April 2010
ROAR repository format profile
To access a format profile:Find chosen repository in ROAR, open [Record Details]
Format profiles not available for all repositories in ROARROAR disclaimer: Full-text formats is based on automatic file-format identification and is prone to errors
This profile for Australian Research Online repository
From Registry of Open Access Repositories (ROAR)http://roar.eprints.org/
Digital repositories diversifying: institution-wide outputs
Science Teaching
Research Arts
KeepIt exemplar preservation repositories
Digital Preservation Tools for Repository ManagersA practical course in five parts
presented by the KeepIt project in association with
Module 1, Organisational issues, audit, selection and appraisalSchool of ECS, University of Southampton, 19 January 2010
Twitter hashtag #dprc (digital preservation repository course)
Module 1, Organisational issues, audit, selection and appraisalSchool of ECS, University of Southampton, 19 January 2010
Module 3, Primer on preservation workflow, formats and characterisationWestminster-Kingsway College, London, 2 March 2010
Module 2, institutional and lifecycle preservation costs School of ECS, University of Southampton, 5 February 2010
Module 4, Putting storage, format management and preservation planning in the repository
University of Southampton, 18-19 March 2010
Module 5, Trust, of the repository, of the tools and services it chooses University of Northampton, 30 March 2010
Course structure• Module 1. Organisational issues Scoping, selection, assessment,
institutional parameters (19 January 2010)• Module 2. Costs Lifecycle costs for managing digital objects, based
on the LIFE approach, and institutional costs (5 February)• Module 3. Description Describing content for preservation:
provenance, significant properties and preservation metadata (2 March)
• Module 4. Preservation workflow tools available in EPrints for format management, risk assessment and storage, and linked to the Plato planning tool from Planets (17-18 March)
• Module 5. Trust (by others) of the repository’s approach to preservation; trust (by the repository) of the tools and services it chooses (30th March)
KeepIt course participant numbersjisckeepit KeepIt course 3: thanks as well to all participants: 16 for course 1 (from 11 institutions), 15 (from 11) yesterday. Great commitment 03 Mar 2010
jisckeepit KeepIt course: "did you really think it would only be you left by the last module". Yes, but I was wrong. Course 1, 16; course 5, 16 31 Mar 2010
Source: Twitter @jisckeepit
Evaluation: course structure
“Structure and development through the course was excellent. Presentations and practicals gave good introductions to all the tools. Applicability sometimes focussed too much on IRs and research data”
Course evaluation summary
“Many of these tools are, of necessity, complex in scope and time consuming. The challenge is to understand which one to use in which situation and
to what depth to engage with it.”
Tools module 1
• The Data Asset Framework (DAF), Sarah Jones, University of Glasgow, and Harry Gibbs, University of Southampton
• The AIDA toolkit: Assessing Institutional Digital Assets, Ed Pinsent, University of London Computer Centre
Evaluation module 1
Tools module 2
• Keeping Research Data Safe (KRDS), Costs, Policy, and Benefits in Long-term Digital Preservation, Neil Beagrie, Charles Beagrie Ltd consultancy
• LIFE3: Predicting Long Term Preservation Costs, Brian Hole, The British Library
Evaluation module 2
“Impressed with LIFE3 tool. I hope it is further developed. I like the way it works and can provide, comparatively quickly, some indication of likely costs.
Useful and practical”
Tools module 3
• Significant characteristics, Stephen Grace and Gareth Knight, Kings College London
• PREMIS, Open Provenance Model
Recipient local-part
Behaviour Structure
Recipient domain-part
Trace-route
Recipient display-name
Sender local-part
Sender domain-part
Sender display-name
Message-id
references
In-reply-to
Body text colour
Body background
strikethrough
underline
Paragraph
Line break
Message text
subject
AnalyseAnalyseCheckCheck ActionAction
• Migration• Emulation• Storage selection
• Format identification,
versioning• File validation
• Virus check• Bit checking and
checksum calculation
Toolse.g. DROID
JHOVEFITS
Preservation planningCharacterisation:Significant properties and technical characteristics, provenance, format, risk factors
Risk analysis
ToolsPlato (Planets)PRONOM (TNA)P2 risk registry (KeepIt)INFORM (U Illinois)KB
Preservation workflow
Tools module 4
• EPrints preservation apps, including the storage controller, Dave Tarrant and Adam Field, University of Southampton
• Plato, preservation planning tool from the Planets project, Andreas Rauber and Hannes Kulovits, TU Wien
Steve Jobs launches Apple iPad
Picture by curiouslee http://www.flickr.com/photos/curiouslee/4320074421/
“75 million people already own iPod Touches and iPhones. That's all people who already know how to use the iPad.”
Evaluation module 4
“This part of the course made me appreciate how big the area of preservation is and also the amount of research undertaken in this area.”
Tools module 5
DRAMBORA, Digital Repository Audit Method Based On Risk Assessment, Martin Donnelly, Digital Curation Centre, University of Edinburgh
TRAC, Trusted Repository Audit and Certification: criteria and checklist
Evaluation: DRAMBORA
“We will definitely be investigating DRAMBORA further”
KeepIt course time
KeepIt course summary in tweets• jisckeepit KeepIt course 1, result 1: senior directors at Northampton U. support use of
DAF http://bit.ly/cFcsas Mon, 08 Feb 2010• digitalfay uploaded my first file to the cloud using #eprints next stop: comprehensive
bitstream preservation policies for repository content Thu, 18 Mar 2010• digitalfay very impressed with end-to-end logical preservation process #eprints3.2
(risk audit) to #planetsway (planning) & back again (action) Thu, 18 Mar 2010• jisckeepit KeepIt course 4: practical-make a preservation plan in Plato, upload it to
EPrints and it enacts the plan on your collection. Magic! Mon, 22 Mar 2010 • jisckeepit KeepIt course: There's now a substantial group of repository managers out
there ready and able to apply appropriate preservation tools Wed, 31 Mar 2010• clairemparry: @jisckeepit absolutely - thanks to all the tutors & organisers for a
fantastic course which made all the long train journeys worth it Tue, 06 Apr 2010• jisckeepit KeepIt course 5: revision, evaluation and concluding thoughts - the last
hurrah. Complete course slides now at http://bit.ly/8XMesd Thu, 08 Apr 2010 Selected tweets from Twapperkeeper for #dprc
http://twapperkeeper.com/hashtag/dprc
Lessons from the KeepIt course• The digital preservation community has produced an
array of tools covering most requirements.• Repository managers have responded positively to
practice with these tools.• Repository managers need to act to shape their
repositories for the next phase of development: expansion; diversification or focus.
• These tools support this process, as well as the technical management of digital preservation.
• Still need to reduce complexity and make tools simpler for non-specialists.
• One approach is to integrate tools into familiar interfaces, such as repositories.
• This is a great story for digital preservation
Credits• KeepIt team at the University of SouthamptonLes Carr, PI, Steve Hitchcock, project manager, David
Tarrant, developer
• KeepIt preservation exemplar repositories are led by: Simon Coles (eCrystals, University of Southampton)Stephanie Meece (University of the Arts London)Debra Morris (EdShare, University of Southampton)Miggie Pickton (Nectar, University of Northampton)
Thanks to all KeepIt course tutors and tutees
KeepIt is funded by JISC (to Sept. 2010) as part of its Information Environment Programme 2009-11http://preservation.eprints.org/keepit/
top related