using powerpoint templates 2014
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© 2014 American Capital, Ltd. All Rights Reserved. NASDAQ : ACAS
USING POWERPOINT TEMPLATES AND THEMES2014
Nasdaq: ACAS
♦ This is a how-to guide on using PowerPoint in office 2013
♦ There are a few new features that have been set in place to make is easier to use and create PowerPoint presentations Embedment of all company templates into the program. Master slides and layouts are tailored to specific uses
● The layouts are labelled to better distinguish between types and function» The master slides and layouts will generate presentations with consistent arrangements
» Use of layouts will remove webcast player incompatibilities
Guides have been preset to provide consistent formatting throughout Modified content buttons
● Center graphics within the set margins
● Uniform color scheme fills automatically
BASICS TO CREATING A POWERPOINTVIA EMBEDDED TEMPLATES
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CREATING A POWER POINT USING NEW TEMPLATEOPEN UP POWER POINT, FROM MAIN PAGE SELECT CUSTOM
Your choice will be Personal, rather than “Custom”
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CREATING A POWER POINT CONTINUED
* This page will only show up if you have “custom” as a selection option, rather than personal. This occurs when you have custom themes or templates saved to your computer rather than pushed from IT.
FROM THE CUSTOM PAGE, SELECT THE CORPORATE FOLDER
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CREATING A POWER POINT CONTINUEDALL COMPANY THEMES ARE HERE, SELECT THE ONE NEEDED
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CREATING A POWER POINT CONTINUEDFOR EXAMPLE, IF ONE WERE TO SELECT ACAS…
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THE FIRST PAGETHE TITLE PAGE WILL BE THE FIRST PAGE SEEN WHEN PPT OPENS
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THE FIRST WAY TO ADD A NEW SLIDE IS TO CLICK THE NEW SLIDE DROPDOWN AND SELECT THE CORRECT SLIDE LAYOUT NEEDED
ADD A NEW SLIDE
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THE SECOND WAY TO ADD A NEW SLIDE IS TO RIGHT CLICK IN THE THUMBNAIL SIDE BAR AND SELECT NEW SLIDE
ADD A NEW SLIDE
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♦ The font, size and formatting of the text and bullets are set in the template Bullet points and/or text should be justified all the way to the left 4.5” margin, as set in each
slide layout
♦ Add a page using the appropriate layout Large examples of the types of layouts in the template can be found in the “PPT Template
Rundown” section at the end of this presentation.
♦ To add text to the body, click inside the large, body text box
♦ Font size can be changed if needed to fit more text in the box Select all of the text or simply select the text box Decrease text size by clicking on the “Decrease Font Size” button next to the font size in the
Home tab. You may also press Ctrl+Shift+<. Increase text size by clicking on the “Increase Font Size” button next to the font size in the
Home tab. You may also press Ctrl+Shift+>.
ADDING CONTENT – TEXT
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ADDING CONTENT
♦ Add a page using the appropriate layout Large examples of the types of layouts in the template can be found in the “PPT Template
Rundown” section at the end of this presentation.
♦ Click on the icon that corresponds to the graphic to be placed, found in the center of the text box If a table is needed, click on the table icon If a chart is needed, click on the chart icon If a smart art graphic is needed, click on the smart art icon If a picture is needed, click on the picture icon
♦ Make sure to center the content by using the guides and/or grid lines
♦ Content should not overflow the 4.5” margin line Use the guides provided in the template to follow the arranged layout
● The guides will show the margin lines to follow
● The guides also have a snap-to feature to form consistent margin lines throughout
● To see a visual on how to add guides to a presentation, see the next section
IF YOU WANT TO ADD CONTENT OTHER THAN TEXT
GUIDESADDING AND USING POWER POINT GUIDE LINES
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♦ Ensures margin boundaries are defined Content should not over flow the right and left 4.5” boundary, nor should it overflow the lower
2.875” boundary or the upper boundary.
♦ Should be used when creating a power point presentation
♦ Using the Guides in power point will help create consistent layouts
INTRO TO GUIDES
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USING GUIDES – VIEWING GUIDES
1. Right Click On or Outside the Slide
2. Hover Over Grid and Guides
3. Select Guides and Smart Guides
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USING GUIDES – INTENTION
This is the 4.5” margin. Nothing should go over this margin line.
This is the top margin. Nothing should go over this margin line.
This is the bottom margin. Nothing should go over this margin line.
These are the center axes. All objects should be centered around these lines.
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ORANGE LINES CANNOT BE ALTEREDGREY LINES ARE LINES PLACED AND MOVED BY THE USER
USING GUIDES – DISTINGUISHING AND ADDING
1. To add a line initially:1. Right Click
2. Hover over Grid and Guidelines
3. Select either Add Vertical Guide or Add Horizontal Guide
2. After a line has been added, you can add another line by:
1. Holding Ctrl on the keyboard and dragging a line
FUNCTIONALITY OF LAYOUTS
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SELECTING PAGE LAYOUTSELECT THE PAGE LAYOUT FROM THE LAYOUT DROPDOWN
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♦ All page layouts are labelled for their intended use. Examples
● The title page layout is labelled: Title
● The page layout with a two line subtitle is labelled: Title – Two Line Subtitle – Body
● See the “PPT Template Rundown” section of this presentation for full page examples of each type of layout listed in the template.
Layouts and/or master slides should not be altered● If altered, the slides will no longer be a compatible with the templates or various online hosting platforms
PAGE LAYOUT CONTINUED
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♦ In Slide Master Tab, Duplicate a Layout
♦ Alter only the body text box
♦ Text boxes should be in line and centered with the margins
♦ Rename the Layout
CREATE LAYOUTIF A LAYOUT YOU NEED DOES NOT EXIST, CREATE ONE IN MASTER SLIDES ONLY
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ADDING TABLES, CHARTS AND GRAPHICS
MORE DETAILED APPROACH
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ADDING A TABLE – STEP ONEADD TABLES VIA THE TEXT BOX
Click on the “Insert Table” icon in the center of the text box
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ADDING A TABLE – STEP TWOCHOOSE THE NUMBER OF COLUMNS AND ROWS NEEDED, CLICK OK
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ADDING A TABLE – STEP THREETHE TABLE WILL POPULATE THE TEXT BOX, CENTERING WITHIN THE MARGINS
As you can see, the specific, designated table design automatically populates a table when formed in the presentation
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THERE ARE A FEW COLOR VARIATIONS TO USE DEPENDING ON CONTENT
ADDING A TABLE – VARIATIONS OF COLORING
Category Category Category
123 123 12
Table Title
Category Category Category Category
Table Title
Category Category Category Category Category Category Category
Totals 123 123 123 123 123 123
Dark Blue – R:0 G:32 B:96
Grey 25% – R:231 G:231 B:231
Light Blue – R:204 G:236 B:255
Light Yellow – R:255 G:255 B:153
Coloring for a table without a title:
Coloring for a table with a title:
Coloring for a table with a title and total line:
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ADDING A TABLE FROM EXCEL – STEP ONEFOR EXAMPLE, START IN EXCEL, ADD DATA IN EXCEL NORMALLY
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ADDING A TABLE FROM EXCEL – STEP TWOSELECT THE DATA TO BE ADDED TO THE POWER POINT, COPY AREA
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ADDING A TABLE FROM EXCEL – STEP THREESELECT THE TEXT BOX BORDER IN POWER POINT
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ADDING A TABLE FROM EXCEL – STEP FOUR
1. Paste normally OR Paste with the option of Destination Theme.2. Please note that if you link data, you must use the destination theme to have the data formatted according to the corporate design. Also
note that design, in addition to the data, will not be alterable if you choose to paste tables/charts this way. Use Destination Theme.3. DO NOT PASTE AS A PICTURE
PASTE THE DATA TABLE; THE TABLE WILL POPULATE THE TEXT BOX
Notice that the table fills and centers within the textbox automatically.
A table may be selected by clicking on the border or clicking anywhere inside the rows or columns. Once selected, a thick white border will appear (see picture above).
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ADDING A TABLE FROM EXCEL – STEP FIVETO FORMAT THE TABLE WITH THE TEMPLATE COLORING
1. Select the Table
2. Under Table Tools, Select the Design Tab
3. Select Header Row and Banded Rows to have the table automatically adhere to the template table design.
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ADDING A CHART – STEP ONEADD CHARTS VIA THE TEXT BOX
Click on the “Insert Chart” icon in the center of the text box
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ADDING A CHART – STEP THREETHE CHART WILL POPULATE THE TEXT BOX, CENTERING WITHIN THE MARGINS
As you can see, the specific, designated table design automatically populates a chart when formed in the presentation. The colors and placement of data labels can be altered as needed; however, the design should remain flat (i.e. no beveling, shadowing, etc.)
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ADDING A CHART FROM EXCEL – STEP ONECREATE A CHART IN EXCEL, SELECT AND COPY THE CHART
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ADDING A CHART FROM EXCEL – STEP TWO
1. Paste normally OR Paste with the option of Destination Theme.2. Please note that if you link data, you must use the destination theme to have the data formatted according to the corporate design. Also
note that design, in addition to the data, will not be alterable if you choose to paste tables/charts this way. Use Destination Theme.3. DO NOT PASTE AS A PICTURE
SELECT THE TEXT BOX IN POWER POINT, PASTE THE CHART
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ADDING A CHART FROM EXCEL – STEP THREETHE CHART WILL FILL THE TEXTBOX IN THE CORRECT TEMPLATE FORMAT
To change the colors either change them manually or
1. Select the chart2. Click on the Design Tab under Chart tools3. Click on the Change Colors dropdown4. Select a preset color scheme
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TO CHANGE THE FONTS, TEXT SIZE AND COLOR, SELECT THE CHART LABEL AND CHANGE VIA THE HOME TAB FONT SECTION
ADDING A CHART FROM EXCEL – STEP FOUR
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ADDING CHART DETAILSADD AXIS TITLE, CHART TITLE, DATA LABELS, LEGEND FROM GREEN +
Check off the elements to add or remove from the chart
You can manually change a label by clicking on the label to select it, then triple clicking until the text is selected. Now type.
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ADDING A CHART – TIPS
♦ To add data labels, right click the chart object and select add data labels. If you want to change the positioning of the labels automatically
● Right click on a data label, once, to select all
● Select “Format Data Labels”
● A “Format Shape” side bar will appear on the right
● Select position under “Label Options”
To move the data labels manually● Double click on the label you want to move
● Drag the box to the desired location
To change the size or color of all data labels● Click on a data label once to select all
● Change the size and color from the Home tab, as you would body text
♦ To change the color of the chart To change the coloring of the chart automatically
● Select the chart by clicking on it
● The design tab should appear at the top of the screen
● From the design tab, click on the Change Colors dropdown to choose a preset color scheme
To change the coloring of the chart manually● Select the chart by clicking on it
● Double click the section of the chart needing alteration
● Select the color you will use from the Shape Fill dropdown on the Home or Format tab
DATA LABELS AND ALTERING COLOR
APPLYING A TEMPLATEHOW TO APPLY A TEMPLATE TO A PRESENTATION
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IF STARTING WITH A BLANK PRESENTATIONYOU CAN APPLY ANY CORPORATE THEME TO A BLANK PRESENTATION
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CORPORATE TEMPLATES/THEMES ARE SET IN 4:3 (STANDARD) SIZE. CHANGE 16:9 TO 4:3 FROM DESIGN TAB, SELECT STANDARD FROM THE “SLIDE SIZE” DROPDOWN
BLANK PRESENTATION OPENS AS 16:9, CHANGE TO STANDARD
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NOW GO TO THE DESIGN TAB TO ADD A THEMEFROM THE DESIGN TAB, SELECT THE COMPANY THEME YOU NEED TO USE
All themes are labeled by company (alphabetically according to acronym) and have the title page of the company presentation in the preview.
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IT IS EASY TO APPLY A DIFFERENT COMPANY TEMPLATE TO CHANGE THE LOOK.FOR EXAMPLE, THE STARTING PRESENTATION WILL BE IN THE ACAS LAYOUT AND THE FINISHING PRESENTATION WILL BE IN THE MTGE LAYOUT:
ALSO, ONCE A PRESENTATION IS MADE IN A NEW TEMPLATE
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Nasdaq: ACASTO INSERT A COMPANY TEMPLATE INTO A PRESENTATIONGO TO VIEW, SLIDE MASTER
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Nasdaq: ACASFIRST, CLICK ABOVE THE MASTER SLIDES IN THE LEFT MARGINTO MAKE SURE THE INSERT LINE IS BEFORE THE MASTER SLIDES
The new theme will appear after the first loaded company theme. 48
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NOW CLICK ON THE THEMES DROPDOWNSELECT THE APPROPRIATE COMPANY THEME, IN THIS CASE THE MTGE THEME
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Nasdaq: ACASFROM THE HOME TAB, CLICK ON THE LAYOUT DROPDOWNCHANGE THE TITLE PAGE LAYOUT TO MTGE
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THEN, SELECT THE CORRECT LAYOUT FROM THE LAYOUT DROPDOWN (IN HOME TAB)IN THIS INSTANCE, THE MTGE TITLE – 1 LINE SUBTITLE – BODY LAYOUT IS SELECTED
CLICK ON THE NEXT SLIDE TO TRANSFORM
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YOU CAN ALTER A PRESENTATION’S DESIGN, OR BEGIN A NEW PRESENTATION, BY ADDING THE COMPANY TEMPLATE DESIGNS VIA THE DESIGN TAB
APPLYING THE TEMPLATE VIA DESIGN TAB
Select which company design is needed for the presentation for the design to be applied.
*Presentations that have been made via copying and pasting from various presentations over time will not easily change over to the newly selected design.
APPLYING A TEMPLATE – PART TWOHOW TO APPLY A TEMPLATE TO AN OLDER
PRESENTATION
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PRESENTATIONS CREATED IN OLDER VERSIONS OF POWER POINT AND PRESENTATIONS CREATED BY PLACING TOGETHER VARIOUS PRESENTATIONS WILL NOT EASILY TRANSFORM WHEN THE NEW TEMPLATE/DESIGN IS APPLIED
APPLYING THE TEMPLATE TO OLD PRESENTATIONS
♦ This is a result of various formatting The template will not be able to sense what parts of the page are. For example, it may not be able to sense that a body text box is that because somewhere along the line it was
not placed into the page as such
♦ To adjust an older presentation, you will need to apply the new template via the master slide theme dropdown Select the correct design Some things may change smoothly, other parts of the presentation may need to be manually input into the new
template layouts.● You may see the new template overlay the content
● View the following pages for a more detailed rundown of how to transition an older presentation
♦ It will be easiest to make a new power point presentation from the built in template, found at the start-up of power point
Hover over themes to see which company design to select
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Nasdaq: ACASTO INSERT A COMPANY TEMPLATE INTO A PRESENTATIONGO TO VIEW, SLIDE MASTER
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CLICK IN THE GREY SPACE BEFORE ADDING THEMEAT THE TOP OF THE MASTER SLIDES LEFT SIDE BAR, A RED BAR WILL APPEAR
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CLICK ON THE THEMES DROPDOWNHOVER OVER THE CUSTOM THEMES TO SELECT THE CORRECT TEMPLATE DESIGN
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THE NEW THEME AND MASTER SLIDES WILL APPEAR LAST IN THE MASTER SLIDES LEFT SIDE BAR
SELECT THE DESIGN FROM THE THEMES DROPDOWN
The new master slide set will appear at the end
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Nasdaq: ACASNOW SELECT NORMAL VIEW (CLICK THE VIEW TAB, NORMAL)CLICK ON THE FIRST SLIDE TO APPLY THE NEW DESIGN
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Nasdaq: ACASFROM THE HOME TAB, CLICK ON THE LAYOUT DROPDOWNFROM (COMPANY) THEME, SELECT THE APPROPRIATE LAYOUT
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ONE MAY NEED TO COMPLETE A FEW MINOR ALTERATIONS TO CONFORM THE CONTENT TO THE APPLIED TEMPLATE
NOTICE THE NEW LAYOUT/DESIGN HAS APPLIED
Select the main title text and paste into the upper text box
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SELECT THE APPROPRIATE LAYOUTNOTE THE SLIDE HAS A TITLE, TWO LINES OF SUBTITLE AND BODY TEXT
Therefore, the Title – 2 Line Subtitle – Body would (normally apply)
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NOTE THE TEXT DOES NOT CONFORM TO THE LAYOUT AS THE LAYOUT IS UNABLE TO READ WHAT TYPE OF TEXTBOX IS ON THE PAGE (SUBTITLE VS. BODY VS. FOOTNOTE)
A VIEW OF THE SLIDE WITH THE LAYOUT APPLIED
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TO GET AROUND THISFIRST APPLY THE TITLE – NO SUBTITLE – BODY SLIDE
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THIS IS WHAT THE SLIDE WILL APPEAR ASWITH THE LAYOUT TITLE – NO SUBTITLE – BODY APPLIED
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EXAMPLE THREENOTE THIS SLIDE HAS A TITLE, ONE LINE SUBTITLE, BODY AND FOOTER
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Nasdaq: ACASTYPICALLY, THE CORRECT LAYOUT TO CHOOSE WOULD BETHE TITLE – 1 LINE SUBTITLE – BODY LAYOUT
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Nasdaq: ACASHOWEVER, THIS IS HOW AN OLD PRESENTATION APPEARSWITH THE TEMPLATE APPLIED, USING THE (USUALLY) CORRECT LAYOUT
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TRANSFER THE TEXT TO ANOTHER LOCATION IF YOU DON’T WANT TO LOSE IT.YOU MAY PLACE THE TEXT IN THE NOTES SECTION OF THE PAGE
TO CORRECT THIS, FIRST COPY THE FOOTER TEXT
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CHANGING THE LAYOUT TO TITLE – NO SUBTITLE – BODY, FIRST, TRICKS THE SLIDE INTO CORRECTLY FORMATTING THE TEXT BOXES TO TITLE, SUBTITLE, AND BODY
THE PAGE WILL, AT FIRST, LOOK OUT OF PLACE
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Nasdaq: ACASALL CONTENT WILL NOW BE IN THE CORRECT LAYOUTTHE FOOTER WILL NEED TO BE ADDED AND THE PAGE NUMBER ALTERED
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TO ADD THE FOOTER, FROM THE INSERT TABCLICK ON THE HEADER & FOOTER BUTTON. IN THE POP OUT, SELECT FOOTER.
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Nasdaq: ACASNOW TRANSFER THE PREVIOUSLY COPIED FOOTNOTE TEXTINTO THE NEW FOOTER TEXTBOX
You may want to complete this step at the end so you can click apply all to change all the numbers at once.
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Nasdaq: ACASAPPLY THE CORRECT PAGE NUMBER, FROM THE INSERT TABFROM THE HEADER & FOOTER POP OUT, SELECT SLIDE NUMBER
Delete the old number from the slide
If the page size is not altered, the integrated guides will not line up correctly on the page. 83
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FOR OLDER AGNC PRESENTATIONS ONLY – BEFORE APPLYING TEMPLATE
THE PAGE SIZE WILL NEED TO BE ALTERED. CHANGE TO 10” WIDE BY 7.5” HIGH.
TIPSMISCELLANEOUS HELP
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LAYOUT BREAKDOWNREFERENCE THIS PAGE TO DIFFERENTIATE THE PARTS OF THE SLIDE LAYOUT
Title
Subtitle
Body
Footer
Page Number
Slide Number
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FOR EXAMPLE, TO CHANGE THE FIRST SLIDE TO START AT 1 RATHER THAN ZERO:FROM THE DESIGN TAB 1. SELECT ‘CUSTOM SLIDE SIZE’ FROM THE SLIDE SIZE DROPDOWN MENU 2. CHANGE ‘NUMBER SLIDES FROM’ TO 1 FROM 0.
CHANGE THE SLIDE NUMBER
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FOOTNOTE BOXES AND PAGE NUMBERS SHOULD APPEAR WHEN TEMPLATE LOADS. IF NOT, FROM THE INSERT TAB:
ADD FOOTNOTES AND PAGE NUMBERS
1. Click on ‘Header & Footer’ 2. Make sure Slide Number, Footer,
and Don’t show on the title slide are selected
3. Click Apply to All
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ADD IMAGES OR OTHER GRAPHICS CREATED OUTSIDE OF POWERPOINT BY CLICKING ON THE BODY TEXT BOX AND PASTING THE IMAGE
ADD PICTURE OR GRAPHIC TO TEXT BOX
1. Click on the box2. Paste the image or graphic
by pressing Ctrl+V or right clicking and selecting paste
3. The image will populate the text box and automatically center within
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1. Does not occur with .GIF files
WHEN IMAGES OF CHARTS ARE PASTED INTO A SLIDE, A GREY BOX MAY APPEAR AROUND THE IMAGE IN A WEBCAST
OUTCOME OF PASTED IMAGES
PPT TEMPLATE RUNDOWNCOMPLETE COMPANY CONTENT DESIGN AND PAGE
LAYOUTS
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FONT DETAIL
♦ Overall Color Scheme:
♦ Font: Arial
♦ ACAS/ECAS TITLE RGB: 0/0/204
♦ AGNC/MTGE/ACEI/ACSF TITLE RGB: 0/0/153
♦ SUBTITLE RGB: 0/170/255
♦ Body RGB: 0/0/0
♦ Footer RGB: 0/0/0
♦ Page number RGB: 0/0/153
COLOR AND FONT SPECIFICATIONS
© 2014 American Capital, Ltd. All Rights Reserved. NASDAQ : ACAS
SAMPLE TITLESAMPLE SUBTITLE
DIVIDER TITLE
© 2014 American Capital, Ltd. All Rights Reserved. NASDAQ : ACAS
SAMPLE TITLESAMPLE SUBTITLE
DIVIDER TITLE
Footer sample 97
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TITLE AND ONE LINE SUBTITLE LAYOUTSAMPLE SUBTITLE
Footer 98
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SAMPLE SUBTITLE TEXT TEXT TEXT TEXT TEXT TEXT TEXT TEXT TEXT TEXT TEXT TEXT TEXT TEXT
TITLE AND TWO LINE SUBTITLE LAYOUT
Footer 99
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SAMPLE SUBTITLE TEXT TEXT TEXT TEXT TEXT TEXT TEXT TEXT TEXT TEXT TEXT TEXT TEXT TEXT TEXT TEXT TEXT TEXT TEXT TEXT TEXT TEXT TEXT TEXT TEXT TEXT
TITLE AND THREE LINE SUBTITLE LAYOUT
Footer 100
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♦ Sample Text Sample Text
● Sample Text» Sample Text
■ Sample Text
♦ Sample Text Sample Text
● Sample Text
» Sample Text
TITLE NO SUBTITLE LAYOUT
Footer 101
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♦ Sample Text Sample Text
● Sample Text» Sample Text
■ Sample Text
♦ Sample Text Sample Text
● Sample Text
» Sample Text
TEXT AND GRAPHIC LAYOUT
TITLE SUBTITLE AND TEXT & GRAPHIC LAYOUT
Category Category Category
123 123 12
Category Category Category
123 123 12
Footer 102
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TABLE SLIDE NO SUBTITLE LAYOUT
TITLE SUBTITLE AND TABLE LAYOUT
Table Title
Category Category Category Category
Footer 103
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TITLE NO SUBTITLE AND TABLE LAYOUT
Table Title
Category Category Category Category Category Category Category
Totals 123 123 123 123 123 123
Footer 104
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SUBTITLE
Sales
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
TITLE SUBTITLE AND CHART LAYOUT
Footer 105
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Category 1 Category 2 Category 3 Category 40
1
2
3
4
5
6
Chart Title
Series 1 Series 2 Series 3
TITLE NO SUBTITLE AND CHART LAYOUT
Footer 106
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♦ Sample Text Sample Text
● Sample Text» Sample Text
■ Sample Text
♦ Sample Text Sample Text
● Sample Text
» Sample Text
NO TITLE SUBTITLE LAYOUT
Footer 107
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SAMPLE TEXT SAMPLE TEXT
SAMPLE TEXT SAMPLE TEXT
TABLE OF CONTENTS SUBTITLE
TABLE OF CONTENTS LAYOUT
© 2014 American Capital Agency Corp. All Rights Reserved.
SAMPLE TITLESAMPLE SUBTITLE
DIVIDER TITLE
© 2014 American Capital Energy & Infrastructure All Rights Reserved.
SAMPLE TITLESAMPLE SUBTITLE
DIVIDER TITLE
© 2014 American Capital Mortgage All Rights Reserved.
SAMPLE TITLESAMPLE SUBTITLE
DIVIDER TITLE
© 2014 American Senior Floating All Rights Reserved.
SAMPLE TITLESAMPLE SUBTITLE
DIVIDER TITLE
© 2014 European Capital All Rights Reserved.
SAMPLE TITLESAMPLE SUBTITLE
DIVIDER TITLE
© 2014 European Capital All Rights Reserved.
SAMPLE TITLESAMPLE SUBTITLE
DIVIDER TITLE
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